Abrar Admin

Andover Properties

<div>
 
 
 Position Title:
 
 Executive &amp; Personal Assistant
 
 
 
 Location:
 
 Miami, FL
 
 
 
 Hours:
 
 Approximately 25 - 30 hours per week
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Administrative Support:
 
 
 <ul>
 <li>
 Manage and update the Executive's calendar using Microsoft Outlook, including appointment reminders and schedule coordination.
 </li>
 <li>
 Provide basic technical support for iPhone and Apple devices (installing apps, organizing photos, iCloud syncing, dictation assistance, updating software).
 </li>
 <li>
 Monitor incoming communication to identify scams, phishing attempts, and fraudulent outreach.
 </li>
 <li>
 Assist with company-related tasks such as:
 </li>
 <li>
 Answering the corporate phone line when scheduled.
 </li>
 <li>
 Conducting research for internal projects.
 </li>
 <li>
 Completing ad hoc assignments within the Microsoft 365 environment (Word, Excel, Teams, Outlook).
 </li>
 </ul>
 
 
 Personal Support:
 
 
 <ul>
 <li>
 Drive the
 
 Executive
 
 to local appointments, errands, and meetings.
 </li>
 <li>
 Appointment scheduling
 </li>
 <li>
 Basic technology assistance
 </li>
 <li>
 General household or errand‑related needs.
 </li>
 <li>
 Organize physical files, documents, and personal records.
 </li>
 </ul>
 
 
 Professional Conduct:
 
 
 <ul>
 <li>
 Maintain strict confidentiality regarding personal and company information.
 </li>
 <li>
 Communicate clearly and respectfully with the
 
 Executive
 
 and internal team members.
 </li>
 <li>
 Demonstrate patience, reliability, and a consistent positive attitude.
 </li>
 <li>
 Adapt to changing needs and maintain flexibility with daily tasks.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 High school diploma required; bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Valid driver&rsquo;s license and clean driving record.
 </li>
 <li>
 Minimum of three years of experience as an administrative, executive, or personal assistant.
 </li>
 <li>
 Strong proficiency in Microsoft 365 (Outlook, Word, Excel).
 </li>
 <li>
 Comfortable using Apple devices (iPhone, iPad, Apple TV).
 </li>
 <li>
 Ability to identify and flag spam, scams, and suspicious digital communication.
 </li>
 <li>
 Excellent organizational skills and time‑management abilities.
 </li>
 <li>
 Strong verbal communication and interpersonal skills.
 </li>
 <li>
 High attention to detail and follow‑through.
 </li>
 <li>
 Ability to maintain confidentiality and exercise good judgment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualities
 
 
 <ul>
 <li>
 Experience supporting senior‑level executives.
 </li>
 <li>
 Patience and comfort working with an older individual who may require step‑by‑step guidance.
 </li>
 <li>
 Ability to troubleshoot simple technology issues calmly and effectively.
 </li>
 <li>
 Reliable, punctual, and professional presentation.
 </li>
 </ul>
</div>

Executive & Personal Assistant

Join Andover Properties and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Andover Properties

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Executive & Personal Assistant