Executive & Personal Assistant

Position Title: Executive & Personal Assistant

Location: Miami, FL

Hours: Approximately 25 - 30 hours per week

Key Responsibilities:

Administrative Support:

• Manage and update the Executive's calendar using Microsoft Outlook, including appointment reminders and schedule coordination.
• Provide basic technical support for iPhone and Apple devices (installing apps, organizing photos, iCloud syncing, dictation assistance, updating software).
• Monitor incoming communication to identify scams, phishing attempts, and fraudulent outreach.
• Assist with company-related tasks such as:
• Answering the corporate phone line when scheduled.
• Conducting research for internal projects.
• Completing ad hoc assignments within the Microsoft 365 environment (Word, Excel, Teams, Outlook).

Personal Support:

• Drive the Executive to local appointments, errands, and meetings.
• Appointment scheduling
• Basic technology assistance
• General household or errand‑related needs.
• Organize physical files, documents, and personal records.

Professional Conduct:

• Maintain strict confidentiality regarding personal and company information.
• Communicate clearly and respectfully with the Executive and internal team members.
• Demonstrate patience, reliability, and a consistent positive attitude.
• Adapt to changing needs and maintain flexibility with daily tasks.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• Valid driver’s license and clean driving record.
• Minimum of three years of experience as an administrative, executive, or personal assistant.
• Strong proficiency in Microsoft 365 (Outlook, Word, Excel).
• Comfortable using Apple devices (iPhone, iPad, Apple TV).
• Ability to identify and flag spam, scams, and suspicious digital communication.
• Excellent organizational skills and time‑management abilities.
• Strong verbal communication and interpersonal skills.
• High attention to detail and follow‑through.
• Ability to maintain confidentiality and exercise good judgment.

Preferred Qualities

• Experience supporting senior‑level executives.
• Patience and comfort working with an older individual who may require step‑by‑step guidance.
• Ability to troubleshoot simple technology issues calmly and effectively.
• Reliable, punctual, and professional presentation.