Legal Assistant

The Legal Assistant provides comprehensive administrative and litigation support to attorneys and case teams. This role is responsible for court filings, service of process, calendaring, records coordination, trial preparation, and case closure. The Legal Assistant is overall responsible for enforcing deadlines within the legal team and ensuring matters progress efficiently while maintaining accuracy, compliance, and consistent professional communication. This role also includes maintenance of each matter within the firm’s system, including all documents and case information.

Litigation & Attorney Support

• Assist attorneys and paralegals with day-to-day litigation tasks
• Assist attorneys in preparing for depositions, hearings, mediations, trials, and conferences
• Draft legal documents including notices, motions, subpoenas, affidavits, and correspondence
• Compile and organize documents; prepare hearing and trial binders/folders
• Gather and organize records, documents, and evidentiary materials
• Coordinate and track service of process

Court Filings & Compliance

• E-file legal documents in Florida’s E-Portal System and federal court systems (ECF)
• Ensure compliance with Florida Rules of Civil Procedure, Federal Rules of Civil Procedure, and other applicable state rules
• Monitor, track, and enforce litigation deadlines and maintain accurate calendaring of court-related events

Scheduling & Calendaring

• Maintain attorney calendars with strict attention to deadlines
• Schedule hearings, pre-depositions, depositions, mediations, conferences, and meetings using various court and scheduling systems
• Coordinate CourtCall, Microsoft Teams, Zoom, and other virtual platforms
• Update files with case status and procedural deadlines

Administrative, File & System Management

• Maintain and organize electronic case files
• Maintain each matter within the firm’s case management system, ensuring all documents, deadlines, and case information are accurate and up to date
• Serve as the primary point of accountability for monitoring and enforcing all litigation deadlines across assigned matters.
• Update case management systems with accurate notes and status updates
• Coordinate meetings and appointments
• Answer and direct telephone calls professionally
• Prepare and send correspondence via email, regular mail, and certified mail
• Support case closure by ensuring files are complete and properly documented
• Perform any other tasks as assigned by management

• 2–3+ years of experience as a Legal Assistant in a litigation setting
• Strong knowledge of the litigation process and court procedures
• Understanding of Florida and Federal Rules of Civil Procedure and/or other state court rules
• Experience with electronic filing in state and federal courts
• Working knowledge of a legal case management and document management system
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel) and Adobe
• Experience with trial preparation
• Familiarity with legal procedures and terminology
• Excellent typing, organizational, and document management skills
• Strong verbal and written communication skills
• Ability to work independently and collaboratively
• Ability to multi-task in a fast-paced environment and manage multiple deadlines
• Strong problem-solving skills and sound judgment
• Detail-oriented with strong follow-through
• Reliable attendance record

The Morgan Law Group handles all types of property damage insurance claims, business litigation disputes, and personal injury matters.

We believe that our employees are our greatest asset and have worked diligently to create a professional, diverse work environment that not only challenges our attorneys and staff to perform at the highest levels but also allows them to develop their careers to the fullest.