Qureos Mentor

Autumn Rooms

Executive Assistant Charter &ndash; Founder&rsquo;s OfficePurposeTo serve as the operational anchor and productivity multiplier for the Founder, enabling him to focus on high-value strategic priorities while ensuring smooth execution of business, compliance, and administrative functions across all Autumn Rooms geographies.1. Scope of RoleThe Executive Assistant (EA) is responsible for:Acting as the single point of contact for the Founder&rsquo;s office.Managing the Founder&rsquo;s time, priorities, and flow of information.Driving execution of delegated tasks with accuracy and speed.Anticipating business and personal requirements to minimize disruptions.2. Core Responsibilities<ul><li>A. Reporting &amp; Information FlowCollect daily reports from all departments (finance, operations, sales, marketing, HR).</li><li>Consolidate into a Founder&rsquo;s Daily Brief: key numbers, risks, action items.Maintain a weekly dashboard: occupancy, bookings, property pipeline, financial KPIs.</li><li>B. Compliance &amp; Risk ManagementCoordinate insurance coverage for all countries of operation.Track compliance items: HMO, fire/gas safety, local permits (landlord to own responsibility, EA to track).Ensure auditors, accountants, and solicitors receive timely submissions.</li><li>C. Founder ProductivityMaintain the Founder&rsquo;s calendar with a strict prioritization filter.Prepare briefing notes for every meeting (stakeholder profiles, agenda, background).Maintain a task &amp; follow-up tracker for all Founder commitments.Screen emails/calls and prepare drafts of key correspondence.</li><li>D. Strategic SupportConduct short research tasks on new markets, universities, or partnerships.Prepare business summaries for property acquisitions or BD leads.Assist in due diligence for landlords, partners, and vendors.</li><li>E. Internal &amp; External CoordinationLiaise with leadership team to ensure task closures.Prepare structured communication to channel partners, universities, and landlords.Represent the Founder&rsquo;s office in routine calls, documenting minutes and follow-ups.</li><li>F. Special ProjectsManage confidential assignments (e.g., restructuring, litigation support).Run founder-delegated projects like partnerships, vendor negotiations, or expansion pilots.Act as temporary project manager for cross-department initiatives.</li></ul>3. Tools &amp; SystemsEA Must OwnMIS &amp; Dashboard: Daily and weekly reports in a standardized format.Compliance Tracker: Excel/Notion dashboard for country-specific filings and renewals.Follow-Up Tracker: Status of all commitments given by Founder or expected from teams.Calendar Discipline: No conflicting bookings; buffer times enforced.4. Authority LevelsThe EA is authorized to:Demand reports, updates, and responses from all departments on behalf of the Founder.Reject/accept meeting requests based on priority.Escalate non-compliance or delayed deliverables to the Founder.Represent the Founder&rsquo;s office in operational or non-strategic meetings.5. Key DeliverablesFounder&rsquo;s Daily Brief at 9 AM sharp.Zero missed compliance or insurance renewals.Minimum 90% closure of Founder-delegated tasks on schedule.Calendar aligned to strategic priorities (not overloaded with noise).Monthly summary of property pipeline, occupancy, and financial health.6. Confidentiality &amp; DiscretionEA must maintain absolute confidentiality of Founder&rsquo;s communications, financials, and strategy.Sensitive projects (legal, M&amp;A, fundraising) must be handled discreetly with NDA-equivalent discipline.Job Type: Full-timePay: AED5,000.00 - AED10,000.00 per month

Executive Assistant to CEO

Join Autumn Rooms and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Autumn Rooms

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Executive Assistant to CEO