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Avalon Law Firm, APC

Location: Canoga Park, CA (Onsite) Pay Range: $18.00 &ndash; $35.00 per hour (Depends on Experience) Job Type: Full-timeAbout the Role Avalon Law Firm is seeking a highly organized, proactive, and detail-oriented Executive Assistant to directly support the Principal Attorney. This is a high-trust, fast-paced role requiring strong communication, organization, discretion, and the ability to manage competing priorities.The ideal candidate is very organized, able to handle a high volume of task requests, follow instructions closely, and support both executive and client-facing responsibilities with professionalism.What You Will Do<ul><li>Executive Support: Manage calendars, emails, calls, and daily priorities; schedule meetings, calls, and appointments to maximize executive time</li><li>Client &amp; Communication Support: Respond to basic inquiries (emails and calls), coordinate calls, and assist with scheduling and follow-ups with clients, vendors, and internal staff</li><li>Workflow Coordination: Track deadlines, follow up with team members, and ensure tasks and requests are completed on time</li><li>Meeting Coordination: Schedule in-office meetings, vendor lunches, and internal appointments.</li><li>Communication Management: Draft, proofread, and manage professional correspondence via email and phone</li><li>Personal &amp; Travel Coordination: Arrange dinners, book flights, hotels, and transportation for both business and personal needs. Schedule business and personal appointments per executives request.</li><li>Office Operations Support: Assist the COO with in-office operational needs, including maintaining organization, coordinating quarterly shredding services, managing supplies, and ensuring general office upkeep (charging cameras, etc..).</li><li>Administrative Tasks: Maintain organized filing systems, keep documents properly stored, and assist with day-to-day office logistics</li><li>Supply Management: Manage weekly supply needs from cleaning team, and place new orders as requested.</li></ul>What We&rsquo;re Looking For<ul><li>Previous experience as an Executive Assistant or high-level Administrative Assistant (law firm or professional services preferred)</li><li>Strong communication skills with the ability to interact professionally with clients, vendors, and leadership</li><li>Highly organized with strong attention to detail</li><li>Proactive and able to manage multiple priorities without constant direction</li><li>Ability to handle confidential information with discretion</li><li>Comfortable in a fast-paced, high-expectation environment</li><li>Strong Tech Skills - Proficient in Microsoft Office; experience with CRM or legal software is a plus</li><li>Reliable and punctual (100% onsite role)</li></ul>Benefits &amp; Compensation<ul><li>Competitive hourly pay based on experience</li><li>Full-time, Monday through Friday</li><li>Opportunity for growth within a fast-growing firm</li><li>Direct exposure to leadership and firm operations</li><li>Professional, high-performance work environment</li><li>company benefits including medical, dental, retirement.</li></ul>This role is best suited for someone who takes ownership, follows through, and keeps things moving without constant direction.Pay: $18.00 - $35.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Retirement plan</li></ul>Work Location: In person

Executive Assistant

Join Avalon Law Firm, APC and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Avalon Law Firm, APC

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Executive Assistant