Executive Assistant

Location: Canoga Park, CA (Onsite)
Pay Range: $18.00 – $35.00 per hour (Depends on Experience)
Job Type: Full-time

About the Role
Avalon Law Firm is seeking a highly organized, proactive, and detail-oriented Executive Assistant to directly support the Principal Attorney. This is a high-trust, fast-paced role requiring strong communication, organization, discretion, and the ability to manage competing priorities.

The ideal candidate is very organized, able to handle a high volume of task requests, follow instructions closely, and support both executive and client-facing responsibilities with professionalism.

What You Will Do

• Executive Support: Manage calendars, emails, calls, and daily priorities; schedule meetings, calls, and appointments to maximize executive time
• Client & Communication Support: Respond to basic inquiries (emails and calls), coordinate calls, and assist with scheduling and follow-ups with clients, vendors, and internal staff
• Workflow Coordination: Track deadlines, follow up with team members, and ensure tasks and requests are completed on time
• Meeting Coordination: Schedule in-office meetings, vendor lunches, and internal appointments.
• Communication Management: Draft, proofread, and manage professional correspondence via email and phone
• Personal & Travel Coordination: Arrange dinners, book flights, hotels, and transportation for both business and personal needs. Schedule business and personal appointments per executives request.
• Office Operations Support: Assist the COO with in-office operational needs, including maintaining organization, coordinating quarterly shredding services, managing supplies, and ensuring general office upkeep (charging cameras, etc..).
• Administrative Tasks: Maintain organized filing systems, keep documents properly stored, and assist with day-to-day office logistics
• Supply Management: Manage weekly supply needs from cleaning team, and place new orders as requested.

What We’re Looking For

• Previous experience as an Executive Assistant or high-level Administrative Assistant (law firm or professional services preferred)
• Strong communication skills with the ability to interact professionally with clients, vendors, and leadership
• Highly organized with strong attention to detail
• Proactive and able to manage multiple priorities without constant direction
• Ability to handle confidential information with discretion
• Comfortable in a fast-paced, high-expectation environment
• Strong Tech Skills - Proficient in Microsoft Office; experience with CRM or legal software is a plus
• Reliable and punctual (100% onsite role)

Benefits & Compensation

• Competitive hourly pay based on experience
• Full-time, Monday through Friday
• Opportunity for growth within a fast-growing firm
• Direct exposure to leadership and firm operations
• Professional, high-performance work environment
• company benefits including medical, dental, retirement.

This role is best suited for someone who takes ownership, follows through, and keeps things moving without constant direction.

Pay: $18.00 - $35.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Retirement plan

Work Location: In person