Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energy, attention to detail, and proactive approach will help foster an efficient, welcoming environment. The ideal candidate is enthusiastic about office management, possesses strong communication skills, and thrives in a fast-paced setting. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a positive workplace culture.

Responsibilities

• Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Handle calendar management and scheduling for team members using tools like Google Workspace and Microsoft Office
• Perform data entry, filing, and document proofreading to ensure accuracy and organization across all office records
• Support bookkeeping tasks using QuickBooks and assist with basic financial record keeping and invoicing clients
• Coordinate office supplies procurement, maintain inventory levels, and oversee general office management tasks
• Provide customer service support by addressing inquiries promptly and professionally, both in person and via email or phone
• Assist with personal assistant responsibilities such as appointment scheduling, travel arrangements, and task prioritization

Experience

• Proven office experience or clerical background demonstrating strong organizational skills and attention to detail
• Familiarity with multi-line phone systems, Google Workspace, Microsoft Office Suite (Word, Excel, PowerPoint), and data entry procedures
• Bilingual abilities are highly valued to support diverse client and staff interactions
• Experience with bookkeeping software like QuickBooks or similar financial tools is preferred
• Demonstrated ability to manage calendars effectively, prioritize tasks efficiently, and maintain confidentiality in sensitive situations
• Proficient typing speed combined with proofreading skills to ensure error-free documentation

Join us as an Administrative Assistant where your enthusiasm for organization and customer service will make a meaningful impact every day! We value proactive professionals who excel at multitasking in a vibrant environment. This paid role is perfect for individuals eager to grow their administrative skills while supporting a collaborative team dedicated to excellence.

Pay: $21.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person