Abrar Admin

Bay Shore Staffing

<div>
 
 Job Title: Executive Assistant Location: Tewksbury, MA (Hybrid: 4 days in-office, 1 day remote)
 
 
 
 
 
 Please do not apply to this job if you are not commutable to Tewksbury, MA
 
 
 
 
 
 Overview: We are seeking a highly organized and dependable Executive Assistant to support senior leadership at our prestigious firm in Reading. The ideal candidate will bring a strong sense of stability, discretion, and professionalism to the role. This is a hybrid position, with the expectation of working four days a week in the office and one day remotely.
 
 
 
 
 
 Responsibilities:
 
 
 Calendar Management:
 
 <ul>
 <li>
 Schedule and coordinate meetings, appointments, and events for executives.
 </li>
 <li>
 Manage and prioritize daily schedules, ensuring efficiency and optimal use of time.
 </li>
 </ul>
 
 
 
 
 Communication:
 
 <ul>
 <li>
 Act as a primary point of contact for internal and external communication on behalf of executives.
 </li>
 <li>
 Draft and proofread emails, letters, and other documents.
 </li>
 </ul>
 
 
 
 
 Travel Arrangements:
 
 <ul>
 <li>
 Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
 </li>
 <li>
 Ensure travel plans align with executives' preferences and business requirements.
 </li>
 </ul>
 
 
 
 
 Board of Directors Meetings:
 
 <ul>
 <li>
 Prepare and distribute agendas, documents, and materials for meetings.
 </li>
 <li>
 Attend meetings, take accurate minutes, and follow up on action items.
 </li>
 </ul>
 
 
 
 
 Document Management:
 
 <ul>
 <li>
 Organize and maintain physical and electronic files, ensuring easy retrieval and confidentiality.
 </li>
 <li>
 Assist with document drafting and editing as needed.
 </li>
 </ul>
 
 
 
 
 Expense Management:
 
 <ul>
 <li>
 Track and reconcile expense reports, ensuring accuracy and compliance with company policies.
 </li>
 </ul>
 
 
 
 
 Project Coordination:
 
 <ul>
 <li>
 Support executives in managing various projects, including tracking deadlines and milestones.
 </li>
 </ul>
 
 
 
 
 Remote Work Support:
 
 <ul>
 <li>
 Effectively work remotely one day a week, ensuring seamless communication and task completion.
 </li>
 </ul>
 
 
 
 
 Confidentiality:
 
 <ul>
 <li>
 Handle sensitive information with the utmost discretion and confidentiality.
 </li>
 </ul>
 
 
 
 
 Office Coordination:
 
 <ul>
 <li>
 Collaborate with other administrative staff to maintain an organized and efficient office environment.
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 Proven experience as an executive assistant or in a similar role, preferably in a professional services environment.
 </li>
 <li>
 Need previous experience with Board of Directors meetings
 </li>
 <li>
 Excellent organizational and time-management skills.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite and other relevant tools.
 </li>
 <li>
 Ability to handle multiple tasks and prioritize effectively.
 </li>
 <li>
 Demonstrated stability and reliability in previous roles.
 </li>
 </ul>
 
 
 
 
 If you are a detail-oriented, proactive, and adaptable professional seeking a challenging role in a dynamic legal environment, we encourage you to apply. We value stability and dedication in our team members and look forward to welcoming a new Executive Assistant to our prestigious firm in Reading.
 
 
 
</div>

Executive Assistant

Join Bay Shore Staffing and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Bay Shore Staffing

About Company

Executive Assistant