Executive Assistant

Job Title: Executive Assistant Location: Tewksbury, MA (Hybrid: 4 days in-office, 1 day remote)

Please do not apply to this job if you are not commutable to Tewksbury, MA

Overview: We are seeking a highly organized and dependable Executive Assistant to support senior leadership at our prestigious firm in Reading. The ideal candidate will bring a strong sense of stability, discretion, and professionalism to the role. This is a hybrid position, with the expectation of working four days a week in the office and one day remotely.

Responsibilities:

Calendar Management:

• Schedule and coordinate meetings, appointments, and events for executives.
• Manage and prioritize daily schedules, ensuring efficiency and optimal use of time.

Communication:

• Act as a primary point of contact for internal and external communication on behalf of executives.
• Draft and proofread emails, letters, and other documents.

Travel Arrangements:

• Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
• Ensure travel plans align with executives' preferences and business requirements.

Board of Directors Meetings:

• Prepare and distribute agendas, documents, and materials for meetings.
• Attend meetings, take accurate minutes, and follow up on action items.

Document Management:

• Organize and maintain physical and electronic files, ensuring easy retrieval and confidentiality.
• Assist with document drafting and editing as needed.

Expense Management:

• Track and reconcile expense reports, ensuring accuracy and compliance with company policies.

Project Coordination:

• Support executives in managing various projects, including tracking deadlines and milestones.

Remote Work Support:

• Effectively work remotely one day a week, ensuring seamless communication and task completion.

Confidentiality:

• Handle sensitive information with the utmost discretion and confidentiality.

Office Coordination:

• Collaborate with other administrative staff to maintain an organized and efficient office environment.

Qualifications:

• Proven experience as an executive assistant or in a similar role, preferably in a professional services environment.
• Need previous experience with Board of Directors meetings
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and other relevant tools.
• Ability to handle multiple tasks and prioritize effectively.
• Demonstrated stability and reliability in previous roles.

If you are a detail-oriented, proactive, and adaptable professional seeking a challenging role in a dynamic legal environment, we encourage you to apply. We value stability and dedication in our team members and look forward to welcoming a new Executive Assistant to our prestigious firm in Reading.