Qureos Mentor

Bedford County, Virginia

<div><p>Performs a wide variety of specialized professional and administrative duties to support the Department of Emergency Communications. Serving as the office manager, works with considerable independence within the scope of established policies and procedures. Position requires discretion and diplomatic skill in representing policies and working effectively with County personnel, officials, and the public. Supervises and delegates the work of subordinate personnel. Work is performed under the general direction of the Director of Emergency Communications with moderate latitude for independent judgement and action.</p><br>
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ESSENTIAL JOB FUNCTIONS:</b></p><br>
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Maintains knowledge of federal and state regulations, as well as county personnel policies and procedures.</li><li>
Assist with developing and continually analyzing operating policies and procedures for the communications employees and operations.</li><li>
Coordinates and facilitates the administrative process related to new hire on boarding and orientation.</li><li>
Performs employee personnel actions within the UKG platform to maintain records and compliance.</li><li>
Reviews employee timesheets for accuracy before final submission to payroll.</li><li>
Supports Emergency Communications with administrative tasks related to the compliance of generating grant documents and agreements.</li><li>
Assists with researching and applying for grants related to the Center&rsquo;s needs and managing grant funds.</li><li>
Assists in preparing the operating and capital budget requests for consideration by County Administration. Implements approved budgets; monitors and manages expenditures within the constraints of available resources.</li><li>
Oversee the Tyler Munis system for the Center including but not limited to; entering invoices, purchase orders, purchase card items, and other necessary transactions.</li><li>
Compiles various reports as needed. Collects and relays statistical information. Supervises and assists in record keeping.</li><li>
Responds and assists with requests for public records pursuant to the Freedom of Information Act (FOIA).</li><li>
Maintains Communications Center security and confidentiality.</li><li>
Accomplishes all tasks as appropriately assigned or requested by management.</li><li>
Maintains an accurate inventory of building and office supplies.</li><li>
Submits internal maintenance work orders as necessary. Coordinates office equipment repairs with appropriate vendors.</li><li>
Coordinates and works with vendors for upgrades of hardware, software, and maintenance of various systems.</li><li>
Works directly with system vendors to coordinate various updates and repairs as necessary.</li><li>
Participates in employee meetings and training as needed; takes and transcribes meeting minutes; maintains minute books; oversees the preparation of packages for dissemination prior to meetings and or training sessions.</li><li>
Assists with Primegov as directed.</li><li>
Coordinates with other county departments to ensure the success of the E-911 Center and other community agencies.</li><li>
Meets attendance requirements and maintains the highest level of dependability.</li><li>
Consistently demonstrates ability to respond to changing situations in a flexible manner in order to meet current needs and reprioritizes work as necessary.</li><li>
Creates and promotes a culture of high performance and continuous improvement, as well as an efficient and conflict-free workplace.</li><li>
Performs special projects and other related job duties as assigned.</li></ul><br>
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<div>Education / Experience:</div><br>
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<div>Any combination of education and experience equivalent to graduation from an accredited community college with major course work in business management, accounting or related field. Extensive office operations experience including supervisory experience. Bachelor's degree preferred. Experience in local government preferred.</div><br>
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<div></div><div>Knowledge / Skills and Abilities:</div><br>
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<div></div><div>Requires well-developed office support skills with the ability to learn and apply technical knowledge related to the organization and functions of the department, as well as other related activities.</div>
<div>Requires comprehensive knowledge of general administrative policies and practices, business office practices and procedures, office equipment and secretarial techniques.</div>
<div>Requires advanced knowledge of accounting and bookkeeping principles, practices, and procedures.</div>
<div>Must have ability to establish and maintain effective working relationships with county employees and the general public. Requires strong interpersonal skills requiring reasonable tact, discretion, and self-expression.</div>
<div>Must maintain professionalism, courtesy, and composure at all times, including stressful situations.</div>
<div>Must be able to communicate clearly and concisely, both orally and in writing. Ability to effectively present information in one-on-one and small group settings.</div>
<div>Requires considerable discretion, initiative, accuracy, attention to detail, organizational skills, and the ability to multitask within strict timelines. Must be able to work independently in the absence of supervision.</div>
<div>Requires knowledge of principles of business letter writing and basic report preparation; principles and practices of payroll and personnel record keeping; proper English usage, spelling, vocabulary, grammar, and punctuation; modern office procedures and equipment; and basic business arithmetic.</div>
<div>Must be able to establish and maintain accurate records, files, and database systems. Requires compiling data and information to prepare summaries and reports using MS Office Suite.</div>
<div>Must be able to evaluate situations, identify problems, and exercise sound independent judgment within established guidelines. Requires the ability to interpret, apply, and explain established policies and procedures.</div>
<div>Must maintain strict confidentiality; exercise sound judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.</div><br>
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<div></div><div>Physical/Mental Demands:</div><br>
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<div>The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made for individuals with disabilities. While performing the duties of this job, the employee is regularly required to sit, use the computer keyboard and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk or hear, stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.</div><br>
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<div>Environmental Factors:</div><br>
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<div>While performing the essential duties of this job, the employee is in an office environment and is not normally exposed to adverse environmental conditions Requires the ability to work in an environment where the noise level is usually moderate. Work in a fast-paced, and diverse environment.</div><br>
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<div>Special/Additional Requirements:</div><br>
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<div>Subject to a complete criminal history background search and drug screening with acceptable results.</div><p></p><div><br>
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<p><b>Disclaimer</b></p>
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Bedford County maintains a safe, drug-free workplace for its employees. Drug screening, driving record check, a criminal background check, and previous employer references are required for all positions as conditions of pre-employment.</p>
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Bedford County, VA is an Equal Opportunity Employer.</p>
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Bedford County is a certified Virginia Values Veterans (V3) employer. We are committed to implementing nationally recognized best practices in recruiting, hiring, and retaining highly skilled and dependable Veterans. The V3 Program is an official Commonwealth of Virginia Program, authorized under the Code of Virginia (&sect; 2.2-2001.2)</p></div></div></div><p></p>

Administrative Manager - 911

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Bedford County, Virginia

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Administrative Manager - 911