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Beinfield Architecture PC

Overview Beinfield Architecture is seeking a highly organized, proactive, and detail-oriented Assistant to support senior leadership and management in both professional and personal capacities. This role requires strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Calendar/ Email Management: Review and organize daily email communications, prioritize messages, and flag items requiring attention or response. Manage and maintain an active calendar, schedule meetings, coordinate logistics, and ensure efficient time management.</li><li>Personal Support: Assist with personal tasks including errands, appointments, and coordination of banking or administrative matters as needed.</li><li>Reporting &amp; Financial Tracking: Assist with monthly revenue and expense reporting (P&amp;L).</li><li>Office &amp; Workflow Organization: Coordinate staff requests and follow-ups as needed</li><li>Proposals Support: Assist with the preparation, organization, and tracking of proposals and related documentation.</li></ul>Qualifications<ul><li>Proven experience as an Office Assistant, Personal Assistant, or similar role.</li><li>Strong organizational and time management skills.</li><li>Ability to handle confidential information with discretion.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office (Excel, Outlook, Word).</li><li>Experience with financial reporting or basic accounting concepts is a plus.</li><li>Self-starter with the ability to anticipate needs and solve problems independently.</li></ul>Preferred Qualities<ul><li>Highly detail-oriented and structured.</li><li>Comfortable managing both professional and personal tasks.</li><li>Able to adapt quickly and handle shifting priorities.</li><li>Strong sense of accountability and follow-through.</li></ul>Why Join Beinfield Architecture<ul><li>Collaborative and professional work environment.</li><li>Opportunity to work closely with leadership.</li><li>Diverse responsibilities with meaningful impact on daily operations.</li></ul>If you&rsquo;re highly organized, resourceful, and thrive in a dynamic environment, we encourage you to send your resume to resume@beinfield.com with OFFICE ASSISTANT in subject line.Benefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant / Personal Assistant

Join Beinfield Architecture PC and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Beinfield Architecture PC

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Office Assistant / Personal Assistant