Office Assistant / Personal Assistant

Overview
Beinfield Architecture is seeking a highly organized, proactive, and detail-oriented Assistant to support senior leadership and management in both professional and personal capacities. This role requires strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Calendar/ Email Management: Review and organize daily email communications, prioritize messages, and flag items requiring attention or response. Manage and maintain an active calendar, schedule meetings, coordinate logistics, and ensure efficient time management.
• Personal Support: Assist with personal tasks including errands, appointments, and coordination of banking or administrative matters as needed.
• Reporting & Financial Tracking: Assist with monthly revenue and expense reporting (P&L).
• Office & Workflow Organization: Coordinate staff requests and follow-ups as needed
• Proposals Support: Assist with the preparation, organization, and tracking of proposals and related documentation.

Qualifications

• Proven experience as an Office Assistant, Personal Assistant, or similar role.
• Strong organizational and time management skills.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, Outlook, Word).
• Experience with financial reporting or basic accounting concepts is a plus.
• Self-starter with the ability to anticipate needs and solve problems independently.

Preferred Qualities

• Highly detail-oriented and structured.
• Comfortable managing both professional and personal tasks.
• Able to adapt quickly and handle shifting priorities.
• Strong sense of accountability and follow-through.

Why Join Beinfield Architecture

• Collaborative and professional work environment.
• Opportunity to work closely with leadership.
• Diverse responsibilities with meaningful impact on daily operations.

If you’re highly organized, resourceful, and thrive in a dynamic environment, we encourage you to send your resume to resume@beinfield.com with OFFICE ASSISTANT in subject line.

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person