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Boast Home Management

We are seeking a full-time Executive Assistant and Operations Coordinator to support a founder across multiple businesses, including a construction and home services company.This is a high-trust, high-responsibility role focused on creating leverage for the founder by removing friction, increasing organization, and ensuring day-to-day execution runs smoothly and consistently. You will play a critical role in enabling the founder to stay focused on the most important priorities by taking ownership of administrative, operational, and logistical responsibilities.This role combines administrative excellence with hands-on operational support. You will be responsible for managing day to day execution, protecting time, and ensuring that nothing falls through the cracks, while also supporting field and construction-related needs.This is not a passive administrative role. You will be expected to take ownership, act with urgency, and handle a wide range of responsibilities with consistency and care. The right person is highly organized, proactive, hard-working, and kind.This is a long-term opportunity for someone who wants to grow with the business, take pride in their work, and make a meaningful impact.Key Responsibilities<ul><li>Executive Support</li><li>Manage email and calendar with precision and responsiveness</li><li>Organize and prioritize incoming requests and ensure timely follow-up</li><li>Coordinate meetings, logistics, and communications across multiple businesses</li><li>Track tasks and ensure completion without reminders</li><li>Continuously improve organization and workflows to reduce demands on the founder</li></ul>Operations &amp; Project Support<ul><li>Assist with coordination across ongoing projects, ensuring clarity, organization, and follow-through</li><li>Support small projects independently from start to finish</li><li>Identify gaps or issues and take action to resolve them</li><li>Create structure and systems that improve efficiency over time</li></ul>Construction &amp; Field Support<ul><li>Pick up and deliver materials to job sites as needed</li><li>Visit job sites to check progress and provide updates</li><li>Meet subcontractors on site to provide access or coordination</li><li>Help ensure projects are organized, clean, and progressing as expected</li><li>Communicate any issues clearly and promptly</li></ul>Daily Execution and Communication<ul><li>Run daily systems, including tracking, prioritization, and end-of-day updates</li><li>Provide clear summaries of completed work, open items, and next steps</li><li>Maintain organization across all areas of responsibility</li></ul>General Support<ul><li>Assist with a range of business and personal tasks as needed</li><li>Take initiative to improve systems and make work more efficient over time</li><li>Reduce friction and create clarity across all areas of responsibility</li></ul>Requirements<ul><li>Based in or near Philadelphia and able to travel locally as needed</li><li>Valid driver's license and reliable transportation</li><li>Prior experience supporting an executive strongly preferred</li><li>Construction or field experience preferred</li><li>Highly organized with strong attention to detail</li><li>Excellent communication skills, both written and verbal</li><li>Able to manage multiple priorities and operate independently</li><li>High level of discretion and reliability</li></ul>Personal Qualities<ul><li>Truly hard-working and dependable</li><li>Proactive and solution-oriented</li><li>Takes ownership and follows through without reminders</li><li>Kind, respectful, and easy to work with</li><li>Calm under pressure and able to adapt as needed</li></ul>Work Expectations<ul><li>Full-time role</li><li>Availability during standard business hours, with occasional support needed outside of those hours</li><li>Must be responsive and reliable</li><li>Must take initiative and not wait for direction</li></ul>Compensation and Benefits<ul><li>Salary of $65,000 per year</li><li>Four weeks of paid vacation</li><li>Health Benefits</li><li>Opportunity for long-term growth and increased responsibility</li></ul>To ApplyPlease include a brief summary of your experience, including any executive support or construction-related work, and why this role is a fit for you. We are seeking someone who takes pride in their work, operates with integrity, and wants to build a long-term professional relationship. (References from individuals you have directly supported are preferred during the interview process).Pay: $60,000.00 - $65,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li></ul>Application Question(s):<ul><li>Please provide a brief summary of your experience and why this role is a fit for you.</li></ul>Experience:<ul><li>Executive Assistant: 2 years (Preferred)</li></ul>Work Location: Hybrid remote in Philadelphia, PA 19092

Executive Assistant

Join Boast Home Management and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Boast Home Management

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Executive Assistant