Executive Assistant

We are seeking a full-time Executive Assistant and Operations Coordinator to support a founder across multiple businesses, including a construction and home services company.

This is a high-trust, high-responsibility role focused on creating leverage for the founder by removing friction, increasing organization, and ensuring day-to-day execution runs smoothly and consistently. You will play a critical role in enabling the founder to stay focused on the most important priorities by taking ownership of administrative, operational, and logistical responsibilities.

This role combines administrative excellence with hands-on operational support. You will be responsible for managing day to day execution, protecting time, and ensuring that nothing falls through the cracks, while also supporting field and construction-related needs.

This is not a passive administrative role. You will be expected to take ownership, act with urgency, and handle a wide range of responsibilities with consistency and care. The right person is highly organized, proactive, hard-working, and kind.

This is a long-term opportunity for someone who wants to grow with the business, take pride in their work, and make a meaningful impact.

Key Responsibilities

• Executive Support
• Manage email and calendar with precision and responsiveness
• Organize and prioritize incoming requests and ensure timely follow-up
• Coordinate meetings, logistics, and communications across multiple businesses
• Track tasks and ensure completion without reminders
• Continuously improve organization and workflows to reduce demands on the founder

Operations & Project Support

• Assist with coordination across ongoing projects, ensuring clarity, organization, and follow-through
• Support small projects independently from start to finish
• Identify gaps or issues and take action to resolve them
• Create structure and systems that improve efficiency over time

Construction & Field Support

• Pick up and deliver materials to job sites as needed
• Visit job sites to check progress and provide updates
• Meet subcontractors on site to provide access or coordination
• Help ensure projects are organized, clean, and progressing as expected
• Communicate any issues clearly and promptly

Daily Execution and Communication

• Run daily systems, including tracking, prioritization, and end-of-day updates
• Provide clear summaries of completed work, open items, and next steps
• Maintain organization across all areas of responsibility

General Support

• Assist with a range of business and personal tasks as needed
• Take initiative to improve systems and make work more efficient over time
• Reduce friction and create clarity across all areas of responsibility

Requirements

• Based in or near Philadelphia and able to travel locally as needed
• Valid driver's license and reliable transportation
• Prior experience supporting an executive strongly preferred
• Construction or field experience preferred
• Highly organized with strong attention to detail
• Excellent communication skills, both written and verbal
• Able to manage multiple priorities and operate independently
• High level of discretion and reliability

Personal Qualities

• Truly hard-working and dependable
• Proactive and solution-oriented
• Takes ownership and follows through without reminders
• Kind, respectful, and easy to work with
• Calm under pressure and able to adapt as needed

Work Expectations

• Full-time role
• Availability during standard business hours, with occasional support needed outside of those hours
• Must be responsive and reliable
• Must take initiative and not wait for direction

Compensation and Benefits

• Salary of $65,000 per year
• Four weeks of paid vacation
• Health Benefits
• Opportunity for long-term growth and increased responsibility

To Apply

Please include a brief summary of your experience, including any executive support or construction-related work, and why this role is a fit for you. We are seeking someone who takes pride in their work, operates with integrity, and wants to build a long-term professional relationship. (References from individuals you have directly supported are preferred during the interview process).

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Professional development assistance

Application Question(s):

• Please provide a brief summary of your experience and why this role is a fit for you.

Experience:

• Executive Assistant: 2 years (Preferred)

Work Location: Hybrid remote in Philadelphia, PA 19092