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Buffalo Philharmonic Orchestra

The Communications &amp; Publications Associate supports the marketing team with a primary focus on owning the development, coordination, and execution of program books and related content-driven publications. This role serves as a key editorial and production resource, ensuring accuracy, consistency, and timely delivery across public-facing materials. The role also supports communications efforts through research, fact gathering, proofreading, and coordination of content across platforms, and assists with select digital implementation tasks.Specific Responsibilities:Publications &amp; Editorial (Primary Responsibility):Program Book &amp; Standalone Programs:<ul><li>Own and independently manage the content development and production schedule for all program books and related publications, including digital programs and standalone materials.</li><li>Write, gather, research, edit, and proofread content, coordinating with internal departments, artists, and external partners to ensure accuracy and completeness.</li><li>Maintain production timelines, circulate materials for review and approval, and ensure all deadlines are met.</li><li>Serve as a liaison with print and digital publication vendors (e.g., Buffalo Spree, Onstage Publications), in coordination with other members of the marketing team.</li></ul>Editorial &amp; Proofing:<ul><li>Serve as a key editorial checkpoint for marketing materials, ensuring grammatical accuracy, clarity, and consistency of messaging.</li><li>Verify facts, names, repertoire, and program details across all materials.</li><li>Route materials through appropriate internal stakeholders for review and approval.</li><li>Maintain high standards for public-facing accuracy and consistency across platforms.</li></ul>Communications Support:Media Relations &amp; PR Support:<ul><li>Research and compile accurate information related to artists, repertoire, guest partners, and programming to support press materials.</li><li>Gather and organize information needed for press releases and media communications.</li><li>Draft, format, proofread, and distribute press releases and media alerts as directed.</li><li>Maintain and update media lists.</li><li>Assist with tracking media coverage and compiling reports.</li><li>Coordinate logistics for media interviews and requests as needed.</li></ul>Content Coordination:<ul><li>Assist in aligning content across website, email, and social platforms to ensure consistency in messaging.</li><li>Maintain and support updates to the department&rsquo;s Master Copy and core messaging documents.</li><li>Support the implementation of communications plans through organized content tracking and coordination.</li></ul>Digital &amp; Marketing Support:<ul><li>Assist with website updates and email builds using established platforms and templates.</li><li>Collaborate with the Digital Marketing Manager on the implementation of digital campaigns and initiatives.</li><li>Contribute to maintaining consistency in branding and messaging across channels.</li></ul>Operational &amp; Administrative Support:<ul><li>Process departmental invoices and reconcile credit card statements.</li><li>Maintain accurate records in the Marketing Expense Tracker and support financial tracking for the department.</li><li>Support internal project tracking systems, including content production logs and timelines.</li><li>Organize and maintain digital files, marketing assets, and archival media, including upkeep within SharePoint and related systems.</li></ul>Events &amp; Promotions:<ul><li>Assist with the planning and execution of marketing events and promotional activities at Kleinhans Music Hall and external community or partner events.</li><li>Participate in select concert and event coverage, including occasional evenings and weekends, as part of a shared team rotation.</li></ul>Other:<ul><li>Stay informed on industry trends and contribute ideas for improving communications processes.</li><li>Assist with special projects, including CD booklet production and other publications.</li><li>Perform other duties as assigned by the Vice President of Marketing &amp; Communications.</li></ul>Required Qualifications:<ul><li>Bachelor&rsquo;s degree in communications, marketing, journalism, music, or a related field, or equivalent experience.</li><li>1&ndash;3 years of relevant experience or demonstrated experience through internships, academic work, or similar roles.</li><li>Exceptional writing, proofreading, and editing skills.</li><li>Strong attention to detail and organization, with the ability to manage multiple deadlines and projects.</li><li>Ability to research, gather, verify, and synthesize information accurately.</li><li>Strong interpersonal and communication skills with the ability to coordinate across teams and external partners.</li><li>Proficiency in Microsoft 365 (Word, Excel, Outlook, SharePoint).</li></ul>Preferred Qualifications:<ul><li>Knowledge of and interest in classical music.</li><li>Familiarity with email marketing platforms and content management systems.</li><li>Experience with AP style and public relations best practices.</li><li>Basic understanding of digital marketing tools and platforms.</li><li>Experience working with publications, editorial processes, or content production workflows.</li></ul>Pay: $18.00 - $20.00 per hourBenefits:<ul><li>403(b)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Able to work the occasional evening and/or weekend</li><li>Proficient in Microsoft 365 (Word, Excel, Outlook and SharePoint)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>relevant : 1 year (Required)</li></ul>Work Location: In person

Communications & Publications Associate

Join Buffalo Philharmonic Orchestra and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Buffalo Philharmonic Orchestra

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Communications & Publications Associate