Qureos Mentor

Career Group

<div>
 
 
 Administrative Assistant | Westside | Premier Global Organization
 
 
 
 If you enjoy Human Resources, event planning, and working in a fast-paced, high-performing environment, this is an exciting opportunity to join an exceptional team. A globally recognized organization is seeking a polished Administrative Assistant to support senior leadership and distinguished scholars. Known for its impact in research and public affairs, this organization offers a collaborative culture, meaningful work, and strong long-term growth potential.
 
 
 
 
 
 
 Position Overview
 
 
 
 This role is ideal for a proactive, detail-oriented professional who thrives in a dynamic environment. You will serve as a trusted partner to senior leaders, managing complex logistics while exercising strong judgment and discretion.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage complex calendars and coordinate meetings across internal and external stakeholders
 </li>
 <li>
 Arrange detailed domestic and international travel, including itineraries and expenses
 </li>
 <li>
 Prepare and edit reports, presentations, and correspondence
 </li>
 <li>
 Support HR functions, including onboarding and internal coordination
 </li>
 <li>
 Plan and assist with events and special projects
 </li>
 <li>
 Maintain organized systems and handle sensitive communications with professionalism
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required
 </li>
 <li>
 3&ndash;6+ years of experience in a fast-paced, professional environment
 </li>
 <li>
 Strong organizational, communication, and multitasking skills
 </li>
 <li>
 High attention to detail and ability to handle confidential information
 </li>
 <li>
 Interest in HR, events, or public affairs a plus
 </li>
 <li>
 Proficiency in Microsoft Office and/or Google Workspace
 </li>
 </ul>
 
 
 
 
 
 
 
 This is a fantastic opportunity to grow your career in a dynamic, intellectually engaging environment.
 
</div>

Administrative Assistant

<div>
 
 Administrative Assistant
 
 
 A global private equity firm is hiring an Administrative Assistant to support a wonderful team of executives including 1 Partner, 2 VPs and 2 Associates in a collaborative culture.
 
 
 
 
 
 
 Salary range
 
 $100-110k base + discretionary bonus, company paid benefits, 401k with 6% match, 20 vacation days, 12 weeks paid maternity leave, cell phone reimbursement, free lunch in office and professional development reimbursement
 
 
 
 
 
 
 Office Location:
 
 Midtown, NYC in office Monday &ndash; Friday (remote summer Fridays)
 
 
 
 
 
 Hours:
 
 8:30am-5:30pm
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3&ndash;5 years of administrative experience supporting a team of senior professionals in a corporate environment
 </li>
 <li>
 Ability to thrive in a fast-paced, rigorous work environment with shifting priorities
 </li>
 <li>
 Bachelor&rsquo;s degree required
 </li>
 <li>
 Strong written and verbal communication skills, strong attention to detail when composing and proofing materials
 </li>
 <li>
 Punctual, dependable, and highly organized, with strong follow-through
 </li>
 <li>
 Demonstrate initiative, ownership of responsibilities, and a proactive, resourceful mindset
 </li>
 <li>
 Ability to work both independently and collaboratively as part of a close-knit team
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel), Concur and Salesforce experience a plus
 </li>
 </ul>
 
 
 
 
 
 Responsibilities include:
 
 
 <ul>
 <li>
 Manage complex MS Outlook calendars, prioritizing and resolving scheduling conflicts and coordinating internal/external meetings
 </li>
 <li>
 Ensure professionals are fully prepared for meetings
 </li>
 <li>
 Coordinate domestic and international travel and process expenses using Concur
 </li>
 <li>
 Provide back-up support to other admins
 </li>
 </ul>
 
 
 
 
 Please submit your resume to apply!
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

<div>
 
 
 Executive Assistant to C-Suite Executive &ndash; Innovative Technology Company
 
 
 
 
 $110,000-120,000 DOE + Bonus Eligible + Great Benefits
 
 
 
 A
 
 dynamic, innovative tech company
 
 is seeking a highly proactive and "big-picture"
 
 Executive Assistant
 
 to support one of their C-Suite Executives with lighter support to two additional Executives.
 
 
 
 
 
 This is a position for a critical thinker who thrives in a true thought partner role, partnering with an innovative executive. Based in a creative
 
 West Village
 
 office, you will join a high-growth, collaborative environment where the EA team is a central pillar of the firm&rsquo;s daily success.
 
 
 
 
 
 
 Onsite (5 days/week)
 
 
 Hours:
 
 8:45am-6pm
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Strategic Partnership:
 
 Manage the C-suite executive&rsquo;s day/time with precision&mdash;organizing agendas, providing updates, and ensuring all materials are prepped (and printed) in advance.
 </li>
 <li>
 
 Proactive "Managing Up":
 
 Anticipate needs before they arise, from routing the team&rsquo;s daily priorities to organizing lunch during back-to-back meeting blocks.
 </li>
 <li>
 
 Talent &amp; Culture Support:
 
 Coordinate initiatives including offsite events, team merch orders, and tracking strategic goals and service anniversaries.
 </li>
 <li>
 
 Complex Logistics:
 
 Handle heavy calendar management and travel coordination for the three executives, often across multiple time zones.
 </li>
 <li>
 
 Confidential Liaison:
 
 Maintain the highest level of discretion while handling sensitive information related to global people strategy and business scaling.
 </li>
 <li>
 
 Recruitment Support:
 
 Assist with high-priority interview scheduling and T&amp;E for the team as they scale the organization.
 </li>
 </ul>
 
 
 The Ideal Candidate
 
 
 <ul>
 <li>
 
 Experience:
 
 4+ years of executive-level support, specifically within a
 
 tech, startup, or fast-paced, high-growth environment.
 
 </li>
 <li>
 
 Tech Savvy:
 
 Extremely resourceful with technology (Microsoft Office, Google Workspace) and capable of navigating new systems with ease.
 </li>
 <li>
 
 Communication Style:
 
 A proactive, independent thinker who can communicate cross-functionally with other EAs and executives to "connect the dots" firm-wide.
 </li>
 <li>
 
 Attention to Detail:
 
 Meticulous regarding preferences and small details that ensure an executive&rsquo;s day runs flawlessly.
 </li>
 <li>
 
 Personal Attributes:
 
 Self-motivated, positive, outgoing, and extremely professional
 </li>
 </ul>
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Executive Assistant

<div>
 
 
 Executive/Personal Assistant to CEO
 
 
 
 
 
 
 We are seeking a high-caliber, career-focused
 
 Executive/Personal Assistant
 
 to serve as the primary strategic partner and "right hand" to the Founder &amp; CEO of a rapidly scaling, female-founded AI technology startup.
 
 
 
 
 
 We are looking for a seasoned professional who views the EA craft as their long-term vocation and thrives in the "eye of the storm" within a fast-paced, 100-person tech firm. You will be deeply embedded in both the professional and personal architecture of the CEO&rsquo;s life, ensuring seamless operations as the company continues to disrupt the software space.
 
 
 
 
 
 
 Location:
 
 SoHo, New York City (In-Office)
 
 
 
 Hours:
 
 While standard hours are roughly 9:00 AM &ndash; 6:00 PM, this role requires a "whatever it takes" mindset. You are available as needed for events, travel shifts, and urgent priorities.
 
 
 
 
 
 
 Competitive Salary:
 
 $120k&ndash;$150k range; flexible up to $185k for those with direct Founder/CEO support experience at a similar tech scale.
 
 <ul>
 <li>
 Significant equity package in a high-growth firm.
 </li>
 <li>
 Unlimited PTO policy.
 </li>
 <li>
 401k and comprehensive health benefits.
 </li>
 </ul>
 
 
 
 
 
 The Profile
 
 
 
 The ideal candidate is a proactive "force multiplier" who possesses:
 
 <ul>
 <li>
 
 Startup DNA:
 
 You have 5&ndash;8 years of EA/PA experience in boutique, high-growth tech environments. You understand the pivots, funding cycles, and intensity of a scaling venture.
 </li>
 <li>
 
 High Standards &amp; Directness:
 
 You thrive in a culture of radical transparency and high-velocity execution. Our CEO is data-driven, brilliant, and moves fast; you must be two steps ahead at all times.
 </li>
 <li>
 
 Academic Excellence:
 
 A Bachelor&rsquo;s degree is required (Master&rsquo;s preferred).
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Complex Logistics:
 
 Manage a high-volume Google Suite calendar that blends heavy business schedules with personal commitments, including university lectures, speaking engagements, and board duties.
 </li>
 <li>
 
 Strategic Gatekeeping:
 
 Act as the primary filter for the CEO, managing internal and external communications with grace and precision.
 </li>
 <li>
 
 Travel &amp; Expenses:
 
 End-to-end coordination of intricate travel itineraries and meticulous expense management.
 </li>
 <li>
 
 Personal &amp; Ops Support:
 
 Handle a fluctuating mix of professional operations and personal assistant tasks (ranging from 10% to 40% of the role depending on the week).
 </li>
 <li>
 
 Office Management:
 
 Assist with SoHo office operations and general "glue" tasks that keep a growing startup functional.
 </li>
 </ul>
 
 
 Requirements &amp; Skills
 
 
 <ul>
 <li>
 
 Tech Stack:
 
 Expert-level proficiency in Google Workspace and standard modern office tools.
 </li>
 <li>
 
 Anticipation:
 
 The ability to sense needs before they are articulated. You don't just solve problems; you prevent them.
 </li>
 <li>
 
 Culture Fit:
 
 You are "scrappy" but polished, capable of "vibing" with a young, energetic team while maintaining absolute professionalism.
 </li>
 <li>
 
 Background:
 
 Please note we are specifically seeking candidates from
 
 tech startups
 
 .
 </li>
 </ul>
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Executive/Personal Assistant to CEO

<div>
 
 
 Administrative Assistant | Private Equity
 
 
 
 
 Salary:
 
 $120K base + Generous Bonus + Excellent Benefits
 
 
 
 Schedule:
 
 Monday&ndash;Friday onsite
 
 
 
 
 
 Our client, a fast-growing healthcare private equity firm, is seeking a polished and adaptable Administrative Assistant to join their team. This is a unique opportunity to gain exposure across multiple teams while working in a collaborative, high-performing environment.
 
 
 
 
 
 
 What You&rsquo;ll Do:
 
 
 <ul>
 <li>
 Provide administrative coverage across teams as needed
 </li>
 <li>
 Manage complex calendars and scheduling
 </li>
 <li>
 Coordinate domestic and international travel arrangements
 </li>
 <li>
 Process expenses using Concur
 </li>
 <li>
 Support various group of professionals depending on team needs
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 2+ years of experience in private equity or venture capital (required)
 </li>
 <li>
 Strong organizational skills and exceptional attention to detail
 </li>
 <li>
 Ability to handle confidential information with discretion
 </li>
 <li>
 Positive, proactive, and team-oriented mindset
 </li>
 <li>
 Thrives in a fast-paced, dynamic environment
 </li>
 <li>
 Bachelor&rsquo;s degree preferred
 </li>
 </ul>
 
 
 
 
 
 Culture:
 
 
 
 Our client fosters a collaborative and social environment where team members genuinely enjoy working together. From happy hours to community outreach events, the culture is both engaging and supportive.
 
 
 
 
 
 If you're looking to build your career in private equity while gaining broad exposure and working with a dynamic team, we&rsquo;d love to connect.
 
 
 
</div>

<div>
 
 
 Overview
 
 
 
 Our client, a highly respected private investment firm and family office is seeking an Accounts Payable &amp; Expense Accounting Specialist to take full ownership of the firm&rsquo;s payables and expense management function.
 
 
 This is a standout opportunity for someone who enjoys running a clean, organized, highly reliable AP operation and takes genuine pride in getting the details right every time. The role offers meaningful responsibility, strong visibility, and the opportunity to become the trusted point person for expense tracking, payment execution, and financial operations. You will work closely with a collaborative team supporting senior leadership in a fast-moving but highly professional environment. This is a stable, long-term role where the right person can truly own their function and become a valued member of the organization.
 
 
 
 
 
 
 Why This Role Stands Out
 
 
 <ul>
 <li>
 True ownership of the firm&rsquo;s Accounts Payable and Expense Accounting function
 </li>
 <li>
 Highly regarded private investment / family office environment
 </li>
 <li>
 Collaborative and vibrant office culture
 </li>
 <li>
 Opportunity to improve systems and streamline financial workflows
 </li>
 <li>
 Excellent long-term stability within a respected organization
 </li>
 <li>
 Role suited for someone who enjoys operational ownership and mastering their function
 </li>
 </ul>
 
 
 
 
 
 What You Will Own
 
 
 
 
 Accounts Payable &amp; Vendor Payments
 
 
 
 &bull; Manage the full accounts payable lifecycle including invoice intake, coding, processing, and payment execution
 
 
 &bull; Maintain the firm&rsquo;s payment calendar, ensuring all vendor obligations are tracked and processed accurately and on schedule
 
 
 &bull; Code invoices and expenses in NetSuite or a similar ERP system
 
 
 &bull; Reconcile AP activity and resolve vendor discrepancies
 
 
 &bull; Maintain organized payment records and supporting documentation
 
 
 
 
 
 
 Expense Accounting &amp; Financial Administration
 
 
 
 &bull; Track and categorize expenses across multiple entities with a high degree of accuracy
 
 
 &bull; Maintain visibility into subscriptions, memberships, and recurring expenses
 
 
 &bull; Process and reconcile employee expense reimbursements
 
 
 &bull; Prepare expense reporting and support month-end close processes
 
 
 &bull; Assist with financial reconciliations and expense tracking across the organization
 
 
 
 
 
 
 Systems &amp; Process Improvements
 
 
 
 &bull; Identify opportunities to improve AP and expense workflows
 
 
 &bull; Leverage technology and automation tools to streamline financial processes
 
 
 &bull; Help modernize and refine the firm&rsquo;s expense and payables systems
 
 
 &bull; Contribute ideas that improve operational efficiency and reduce manual work
 
 
 &bull; Collaborate with the internal finance and operations team on reporting and analysis
 
 
 &bull; Support occasional projects within the family office environment
 
 
 &bull; Help maintain a highly organized and reliable financial operations function
 
 
 
 
 
 
 Ideal Background
 
 
 
 &bull; 3&ndash;5+ years of accounts payable, expense accounting, or bookkeeping experience
 
 
 &bull; Experience with NetSuite or a similar ERP/accounting system preferred
 
 
 &bull; Background in a professional services, investment firm, or private office environment is a plus
 
 
 &bull; Strong attention to detail and a highly organized working style
 
 
 &bull; Comfortable managing recurring financial workflows independently
 
 
 &bull; Professional, trustworthy, and comfortable working in a confidential environment
 
 
 &bull; Clear communicator who asks questions and ensures nothing falls through the cracks
 
 
 
 
 
 
 
 
 
 Competitive compensation, full benefits, and the opportunity to join a respected private investment office known for its strong culture and long-tenured team.
 
 
 
 
 
 
 
 If this sounds aligned, please reach out with your resume to learn more.
 
 
</div>

Expense & Accounts Payable Specialist

<div>
 
 A boutique Venture Capital firm is seeking an Executive Personal Assistant to support 2 wonderful senior principals with a mix of high-level executive support and personal assistance.
 
 
 
 
 
 This is a strong fit for someone who is polished, discreet, highly proactive, and comfortable operating in a fast-paced, high-demand environment with both professional and personal responsibilities.
 
 
 
 
 
 
 Location:
 
 New York City, near Union Square
 
 
 
 
 
 
 Schedule:
 
 5 days/week in office
 
 
 
 
 
 
 Additional flexibility:
 
 Some hybrid/remote work flexibility given when principals are traveling and during the summer
 
 
 
 
 
 
 Hours:
 
 Typically 8:30 AM to 5:30/6:00 PM, with an expectation of responsiveness outside standard hours as needed
 
 
 
 
 
 
 Compensation &amp; Benefits:
 
 $150,000 to $200,000 base salary + discretionary annual bonus
 
 ,
 
 paid healthcare benefits
 
 ,
 
 PTO,
 
 
 401(k)
 
 
 
 
 
 
 What the role involves:
 
 
 <ul>
 <li>
 Managing complex executive MS Outlook calendars across time zones
 </li>
 <li>
 Coordinating global travel, including flights, hotels, visas, ground transportation, and crafting detailed itineraries
 </li>
 <li>
 Serving as a gatekeeper and primary point of contact for high-level internal and external stakeholders
 </li>
 <li>
 Providing personal assistant support including appointments, bills, reservations, personal travel, and family-related logistics
 </li>
 <li>
 Handling polished written and verbal communications on behalf of principals and managing inboxes
 </li>
 <li>
 Managing shifting priorities and helping executives stay organized and prepared for all meetings and travel
 </li>
 <li>
 Overseeing office support as needed, including office supplies, meeting setup, lunch orders and catering for investment meetings
 </li>
 <li>
 Handling confidential documents and sensitive information with discretion
 </li>
 <li>
 Supporting interactions with investors, partners, and international contacts in a polished manner
 </li>
 </ul>
 
 
 
 
 
 Ideal background:
 
 
 <ul>
 <li>
 10+ years of executive assistant and personal assistant experience supporting senior executives
 </li>
 <li>
 Background within financial services, venture capital, family office, investment, or similarly fast-paced environment
 </li>
 <li>
 Tech-savvy and confident using Microsoft Office and AI tools
 </li>
 <li>
 Extremely polished, discreet, and service-oriented
 </li>
 <li>
 Calm under pressure, adaptable, and able to manage demanding personalities and shifting needs
 </li>
 <li>
 Strong global scheduling and calendar management experience
 </li>
 <li>
 Resourceful, organized, and thick-skinned with a flexible mindset
 </li>
 </ul>
 
 
 
 
 Please submit your resume to apply!
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Executive Personal Assistant

Join Career Group and explore 9   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Career Group

About Company

Administrative Assistant

Administrative Assistant

Executive Assistant

Executive/Personal Assistant to CEO

Administrative Assistant

Expense & Accounts Payable Specialist

Executive Personal Assistant