Qureos Mentor

Career Group

<div>
 
 
 Executive Assistant / Office Manager &ndash; AI Startup
 
 
 
 
 Location:
 
 Downtown Palo Alto, CA |
 
 Onsite 5 Days a Week
 
 
 
 
 Type:
 
 Full-Time
 
 
 
 
 
 We are seeking a proactive, organized, and energetic Executive Assistant / Office Manager to support the leadership team of a rapidly expanding AI startup. The company is focused on developing the next generation of frontier AI. This is a high-impact role where you&rsquo;ll get exposure to every part of the business&mdash;from operations and communication to culture-building and process improvement.
 
 
 
 
 
 
 What You&rsquo;ll Do:
 
 
 <ul>
 <li>
 Provide comprehensive support to the CEO and CMA
 </li>
 <li>
 Manage the office and internal operations: vendor coordination, office supplies, workspace, and processes
 </li>
 <li>
 Own email management and high volume calendar scheduling, including external meetings
 </li>
 <li>
 Support light PA duties and occasional travel coordination
 </li>
 <li>
 Help maintain company culture through events and team initiatives
 </li>
 <li>
 Assist with recruiting, onboarding and internal communications: coordinate and greet candidates and work with our recruiter on scheduling
 </li>
 <li>
 Serve as a central point of communication for cross-functional teams
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 3&ndash;10 years of experience supporting SVP-level or higher executives, ideally in a startup or AI company
 </li>
 <li>
 Highly organized, detail-obsessed, and skilled at process management
 </li>
 <li>
 Excellent communicator: proactive, approachable, and collaborative
 </li>
 <li>
 Comfortable working in a fast-paced startup environment
 </li>
 <li>
 Tech-savvy: Google Suite, Notion, Slack, AI platforms; Gemini, ChatGPT
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits:
 
 
 
 $150,000&ndash;$180,000 yr
 
 <ul>
 <li>
 Equity, bonus, and benefits package, PTO
 </li>
 </ul>
 
 
 
 
 If you thrive in a startup environment, love keeping things running smoothly, and want to work closely with founders and a small, growing team, we&rsquo;d love to hear from you!
 
 
 
 
 
 
 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San
 
 
 Francisco Fair Chance Ordinance.
 
 California applicants, please view our Privacy Notice here:
 
 
 
 https://careergroupcompanies.com/california-privacy-notice/
 
 .
 
 
 
 
 
 
 Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.
 
 
</div>

Executive Assistant/Office Manager

<div>
 
 Executive Assistant / Personal Assistant to a High-Profile Executive
 
 
 
 
 
 We are seeking an exceptional EA/PA to support one of the most influential female executives in the country. This role is ideal for a polished, poised professional who thrives in a fast-paced, 24/7 environment and excels at staying ten steps ahead. If you are a
 
 take‑charge problem solver
 
 with impeccable judgment, flawless organizational skills, and the ability to pivot seamlessly as priorities shift, this opportunity offers an extraordinary front‑row seat to a world of innovation, leadership, and high‑level operations.
 
 
 
 
 
 What You&rsquo;ll Do:
 
 <ul>
 <li>
 Manage complex personal and professional logistics
 </li>
 <li>
 Coordinate extensive travel + high-touch itineraries
 </li>
 <li>
 Support events, engagements, and fast-moving initiatives
 </li>
 <li>
 Operate with complete discretion and a &ldquo;no task too big or too small&rdquo; mindset
 </li>
 <li>
 Serve as the steady, composed anchor for an incredibly dynamic schedule
 </li>
 </ul>
 
 
 
 
 What We&rsquo;re Looking For:
 
 <ul>
 <li>
 10&ndash;15 years of EA/PA experience with long-term stability
 </li>
 <li>
 Experience supporting high-profile or high-net-worth individuals
 </li>
 <li>
 Exceptional communication skills + strong EQ and IQ
 </li>
 <li>
 Tech-savvy, solution-driven, and endlessly resourceful
 </li>
 <li>
 Comfortable with early mornings, evenings, and weekend support
 </li>
 <li>
 Highly polished, elegant, service-oriented presence
 </li>
 </ul>
 
 
 
 
 This is a rare chance to work alongside&mdash;and learn from&mdash;a powerhouse leader. If you&rsquo;re committed to excellence and energized by a role where every day is different, we want to hear from you.
 
</div>

Executive Assistant/ Personal Assistant

<div>
 
 Personal / Executive Assistant to Celebrity
 
 
 
 
 
 An entertainment personality in the comedy space is seeking a Personal / Executive Assistant to support both professional and personal needs in a fast-moving, highly dynamic environment.
 
 
 
 
 
 This is a strong fit for someone who is proactive, discreet, calm under pressure, and excited to be in a hands-on support role.
 
 
 
 
 
 
 Location
 
 : New York City, primarily onsite in SoHo
 
 
 
 
 
 
 Schedule:
 
 Typically 5 days/week in person
 
 
 
 
 
 
 Hours:
 
 Generally Monday through Friday, 11:00 AM to 7:00 PM, with an expectation of flexibility outside normal hours as needed
 
 
 Additional flexibility: Must be comfortable with a 24/7 mindset. There will be occasional evening and weekend requests, often handled by text rather than formal log-in time
 
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 
 $70,000 to $100,000 base salary
 
 
 Benefits stipend
 
 
 2 weeks vacation
 
 
 5 sick days
 
 
 
 
 
 
 What the role involves
 
 
 <ul>
 <li>
 Managing calendars and scheduling
 </li>
 <li>
 Handling email communication on behalf of the principal
 </li>
 <li>
 Booking flights and building travel itineraries
 </li>
 <li>
 Liaising with business contacts, representatives, and other high-level stakeholders
 </li>
 <li>
 Running errands and assisting with day-to-day personal needs
 </li>
 <li>
 Coordinating meals, groceries, car service, reservations, appointments, and other logistics
 </li>
 <li>
 Supporting household-related needs as they arise
 </li>
 <li>
 Assisting with pet-related logistics
 </li>
 <li>
 Helping with setup and coordination for additional properties as needed
 </li>
 <li>
 Providing occasional support to the principal&rsquo;s spouse/family on related logistics
 </li>
 <li>
 Working closely with the principal&rsquo;s Chief of Staff to keep everything moving smoothly
 </li>
 </ul>
 
 
 
 
 
 Ideal background
 
 
 <ul>
 <li>
 Prior experience in assistant work, personal support, entertainment, media, or a similar fast-paced environment preferred
 </li>
 <li>
 Strong discretion and ability to handle confidential information
 </li>
 <li>
 Calm, composed, and able to operate well in moments of chaos or last-minute change
 </li>
 <li>
 Strong judgment and social awareness, including knowing when to ask questions and when to avoid interrupting
 </li>
 <li>
 Proactive, trustworthy, and highly dependable
 </li>
 <li>
 Strong written communication skills
 </li>
 <li>
 Flexible and willing to jump into whatever is needed
 </li>
 <li>
 No task too small attitude
 </li>
 <li>
 Hungry, resourceful, and eager to be helpful
 </li>
 </ul>
 
 
 
 
 
 Additional notes
 
 
 
 This role supports someone with a busy public-facing career and multiple active creative/business projects. The pace is expected to increase over time as touring and external commitments ramp up.
 
 
 This is a good opportunity for someone who wants strong exposure in entertainment while remaining highly hands-on in the day-to-day needs.
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
 
 
</div>

Personal / Executive Assistant to Celebrity

<div>
 
 
 Senior Executive Personal Assistant, Midtown Manhattan
 
 
 
 
 
 
 Our client is an active, international family currently based in NYC. They are a large family with multiple properties across the US and internationally, and a broad portfolio of business, personal and financial interests. The household is fully staffed, well-organized, and high-functioning.
 
 
 
 
 
 
 THE ROLE
 
 
 
 
 
 
 The Senior Executive Personal Assistant is the primary point of contact for all day-to-day matters relating to the principals &mdash; professional, personal, and household. This is a senior EA role requiring exceptional standards of organization, discretion, and delivery. We are looking for an exceptional individual who can manage the family&rsquo;s busy lifestyle across time zones, residences, and interests.
 
 
 
 
 
 
 KEY RESPONSIBILITES
 
 
 
 
 
 
 &ndash; Act as the primary point of contact for the principals, managing all professional, personal, and household communications and requests
 
 
 &ndash; Oversee, coordinate, and review the work of two support assistants, ensuring consistently high standards and quality across the team
 
 
 &ndash; Coordinate and manage domestic staff to ensure seamless service delivery on behalf of the principals
 
 
 &ndash; Handle complex calendar management across multiple time zones, residences, and professional and personal commitments
 
 
 &ndash; Plan and execute private aviation and multi-leg international travel, including accommodations and ground logistics, with exceptional attention to detail
 
 
 &ndash; Manage correspondence with consultants, advisors, and the wider family office, exercising accuracy and discretion at all times
 
 
 &ndash; Support property administration by liaising with property managers, contractors, and household staff
 
 
 &ndash; Handle highly sensitive and confidential matters with the utmost professionalism and discretion
 
 
 &ndash; Proactively anticipate needs, monitor outstanding tasks, and ensure timely follow-through on all priorities
 
 
 &ndash; Maintain highly organized records, files, and administrative systems to support both household and professional operations
 
 
 
 
 
 
 
 
 
 WHAT WE ARE LOOKING FOR
 
 
 
 
 
 
 The family's preference is for a warm, highly capable, and utterly dependable individual who takes genuine pride in the quality of their work and the support they provide. This is a role for someone who finds deep satisfaction in getting the details right and making a busy, complex life run smoothly.
 
 
 
 
 
 Candidates should be:
 
 
 
 
 
 &ndash; An experienced Senior EA or Personal Assistant with a strong track record supporting a principal in a private household, family office, or UHNWI environment
 
 
 &ndash; Exceptionally organized and detail-oriented, with the ability to manage multiple threads simultaneously without losing precision
 
 
 &ndash; Dedicated with the ability to commit whole heatedly &ndash; this is not a role for the faint of heart
 
 
 &ndash; Proactive and anticipatory &mdash; always one step ahead, identifying what is needed before being asked
 
 
 &ndash; Discreet and trustworthy, with impeccable judgment and an instinct for confidentiality
 
 
 &ndash; A composed and confident communicator, able to engage professionally on the principal's behalf
 
 
 &ndash; Experienced in coordinating complex international travel and logistics, including private aviation
 
 
 &ndash; Comfortable leading a small team and setting high standards through example rather than authority
 
 
 &ndash; IT proficient specifically an Excel power user who can build, automate and troubleshoot complex spreadsheets and reporting tools independently
 
 
 &ndash; A NYC resident with full right to work in the USA but with the ability to travel and support internationally
 
 
 
 
 
 
 
 
 
 TERMS &amp; COMPENSATION
 
 
 
 Compensation: $175-225k, DOE
 
 
 Health Insurance: Employer contribution provided
 
 
 Start Date: Immediately
 
 
 Travel: Travel and accommodation outside NYC at employer&rsquo;s expense
 
 
 Commitment: 50-60 hours per week; on-call mentality expected.
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Senior Executive Personal Assistant, NYC

<div>
 
 
 Executive Assistant/Personal Assistant (TEMP TO PERM)
 
 
 
 We&rsquo;re partnering with a fast-growing, well-funded startup in the live events/consumer tech space to hire an Executive Assistant / Personal Assistant supporting two Co-Founders during an exciting period of growth. This is a newly created, high-impact role ideal for someone early in their career (1&ndash;3 years of experience) who is eager, proactive, and excited to roll up their sleeves in a startup environment.
 
 
 
 
 
 
 5 days onsite, NoHo NYC
 
 
 
 
 
 
 
 Compensation:
 
 
 
 &bull; Temporary hourly rate: equivalent to permanent salary
 
 
 &bull; Permanent salary: $80&ndash;90K
 
 
 
 
 
 
 The Role
 
 
 
 This position will serve as the right hand to the founders, acting as a true gatekeeper and operational partner. The role is ~85&ndash;90% professional support with some personal assistance as needed.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Heavy calendar and inbox management across two executives
 
 
 &bull; Coordinating complex scheduling, meetings, and travel logistics
 
 
 &bull; Assisting with day-to-day operations and administrative tasks
 
 
 &bull; Supporting office management (snacks, vendors, team events, etc.)
 
 
 &bull; Helping implement processes and create structure in a growing environment
 
 
 &bull; Occasional personal support (errands, appointments, travel-related needs)
 
 
 
 
 
 
 Who They&rsquo;re Looking For:
 
 
 
 &bull; 1&ndash;3 years of EA/AA/PA experience
 
 
 &bull; Highly organized, detail-oriented, and proactive
 
 
 &bull; Calm under pressure with strong judgment
 
 
 &bull; Someone who thrives in a fast-paced, startup environment
 
 
 &bull; A &ldquo;no task too big or small&rdquo; mindset
 
 
 &bull; Professional and highly trustworthy
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting
 
 workgrades.com/home/candidate
 
 . Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
</div>

Executive Assistant/Personal Assistant (TEMP TO PERM)

<div>
 
 
 Family Office Executive Personal Assistant, NYC
 
 
 
 
 
 
 Our client is UHNWI who requires an organized, intelligent and even-keeled Executive Personal Assistant with experience working out of a formal household.
 
 
 
 
 
 Primary Duties include:
 
 <ul>
 <li>
 Assist the principal with taking notes, making schedule adjustments, and being side-by-side support
 </li>
 <li>
 Responsible for all the principal&rsquo;s private projects, appointments, events, e-mails, etc. Keep principal on time for appointments
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 <li>
 Responsible for all of the principal&rsquo;s medical , school appointments and playdates
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 Remind the principal of important tasks, deadlines and events
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 Manage principal&rsquo;s calendars, schedule appointments and set reminders
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 <li>
 Facilitate charity invitations and logistics
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 <li>
 Send monthly gifts and flowers to family/friends
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 <li>
 Create Guest lists for dinner parties, invitations, thank you notes etc
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 <li>
 Create and Update meal spreadsheets for dinners and parties
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 <li>
 Guest Coordination; create and update arrival, departure and notify team of changes
 </li>
 <li>
 Coordinate family and group travel and update spreadsheets as needed
 </li>
 <li>
 Create and coordinate event time lines
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 <li>
 Manage Christmas gifts and cards
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 <li>
 Log, code, and email monthly credit card receipts/statements
 </li>
 <li>
 Reconcile Principal&rsquo;s credit card receipts
 </li>
 <li>
 Greet family and guests warmly and direct them to food and seating areas
 </li>
 <li>
 Accompany the principal on domestic/international trips, assist with organizing and planning travel as requested
 </li>
 <li>
 Assist in organizing and planning travel
 </li>
 <li>
 Communicate, plan, and stay active with upcoming trips, pack, etc.
 </li>
 <li>
 Research - events, exhibits, and restaurants. Provide information, facts and figures
 </li>
 <li>
 Summarize findings and provide links to relevant resources. Make recommendations based on research
 </li>
 <li>
 Work closely with Estate Manager and Principal on projects
 </li>
 <li>
 General administrative work
 </li>
 <li>
 Assist with/walk dogs as needed
 </li>
 <li>
 Place Amazon and other online orders
 </li>
 <li>
 Run errands and last-minute requests
 </li>
 <li>
 Administratively support the Principal on all items or projects of the household in all areas as requested
 </li>
 <li>
 Assist with the children if needed
 </li>
 </ul>
 
 
 
 
 
 OTHER:
 
 
 <ul>
 <li>
 Maintain professionalism while providing family-friendly style of service
 </li>
 <li>
 Maintain organization and cleanliness at all times
 </li>
 <li>
 Organize the principal's closets based on seasons
 </li>
 <li>
 Must be available and capable of completing a myriad of duties
 </li>
 <li>
 Maintain a high level of confidentiality and privacy of the principal and family at all times
 </li>
 <li>
 Report directly to the Estate Manager in regards to all matters
 </li>
 </ul>
 
 
 
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Must be highly proficient in excel and word
 </li>
 <li>
 Must be highly proficient in MAC, Microsoft Excel, Microsoft Word, Email, iPhone communications, and Internet
 </li>
 <li>
 Motivated, organized, honest, energetic, discrete, possess a high degree of integrity, strong work ethic, and responsible
 </li>
 <li>
 Outgoing, positive attitude and adaptable to change
 </li>
 <li>
 Articulate and ability to listen, read and speak effectively
 </li>
 <li>
 Strong attention to detail and excellent organization skills
 </li>
 <li>
 Understands children and enjoys being around children and pets
 </li>
 <li>
 Previous experience working in private homes or yachts is preferred
 </li>
 </ul>
 
 
 
 
 Compensation $100k-125k base + includes comprehensive benefits package
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Executive Personal Assistant, Family Office

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