Qureos Mentor

Career Group

<div>
 
 
 Job Title:
 
 Front Desk Administrative Assistant
 
 
 
 Location:
 
 Atlanta
 
 
 
 Salary Range:
 
 $55,000 &ndash; $60,000
 
 
 
 
 
 We are partnering with a highly exclusive private equity firm seeking a polished and service-driven Administrative Assistant to serve as the face of the office. This individual will deliver a seamless, high-touch experience for executives, board members, investors, and guests while ensuring day-to-day operations run smoothly. The ideal candidate is proactive, detail-oriented, and thrives in a refined, fast-paced environment where professionalism and discretion are paramount.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Front Desk &amp; Visitor Experience
 
 
 <ul>
 <li>
 Serve as the first point of contact, providing a welcoming and highly professional experience for all visitors
 </li>
 <li>
 Ensure consistent front desk coverage during business hours, executive meetings, and board meetings
 </li>
 <li>
 Manage visitor seating, desk assignments, and office space bookings
 </li>
 <li>
 Maintain awareness of conference room schedules and coordinate with Executive Assistants as needed
 </li>
 </ul>
 
 
 Conference Room &amp; Meeting Support
 
 
 <ul>
 <li>
 Prepare and reset conference rooms to maintain a polished and client-ready environment
 </li>
 <li>
 Launch and troubleshoot Zoom meetings in conference rooms
 </li>
 <li>
 Coordinate and oversee catering for board meetings, leadership meetings, and high-priority gatherings
 </li>
 <li>
 Ensure meeting spaces are fully stocked, clean, and presentation-ready at all times
 </li>
 </ul>
 
 
 Office Operations &amp; Facilities
 
 
 <ul>
 <li>
 Maintain cleanliness and organization of conference rooms, pantries, breakout areas, and supply rooms
 </li>
 <li>
 Restock snacks, beverages, and office supplies
 </li>
 <li>
 Monitor and discard expired food; manage refrigerators and shared spaces
 </li>
 <li>
 Prepare offices and workstations for new hires and visiting professionals
 </li>
 <li>
 Collect and distribute mail; create shipping labels and coordinate outgoing packages
 </li>
 </ul>
 
 
 Vendor &amp; Administrative Support
 
 
 <ul>
 <li>
 Order and manage office and pantry inventory through approved vendors
 </li>
 <li>
 Coordinate daily office lunches and accommodate dietary restrictions
 </li>
 <li>
 Submit expense reports and provide administrative support to leadership as needed
 </li>
 <li>
 Provide Executive Assistant coverage for senior leaders during PTO periods
 </li>
 </ul>
 
 
 Culture &amp; Engagement
 
 
 <ul>
 <li>
 Participate in planning and execution of firm-wide events and internal initiatives
 </li>
 <li>
 Serve as a culture ambassador, fostering a positive, polished, and team-oriented office environment
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 2+ years of administrative or front desk experience in private equity, finance, or a similarly professional environment
 </li>
 <li>
 Exceptional organizational skills and strong attention to detail
 </li>
 <li>
 Professional demeanor with outstanding interpersonal skills
 </li>
 <li>
 Proactive self-starter with a &ldquo;no task too small&rdquo; mindset
 </li>
 <li>
 High level of discretion, integrity, and sound judgment
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Proficiency in Microsoft Office (particularly Outlook); experience with Zoom and Concur preferred
 </li>
 </ul>
 
 
 
 
 This is an excellent opportunity to join a prestigious and highly respected private equity firm offering strong exposure and long-term growth potential within a collaborative, high-performing environment.
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
 
 
 
 
 
 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.
 
 
</div>

Front Desk Administrative Assistant

<div>
 
 A prominent private family is seeking a Personal Assistant to provide high-level support across personal, family, and business priorities. This role offers the opportunity to work closely with the family, their Chief of Staff, and Estate Manager, supporting board and advisory work, a foundation, and household operations. We are seeking a highly organized, proactive, and resilient professional who can thrive in a fast-paced, dynamic environment with direct communication and the ability to take feedback constructively.
 
 
 
 
 
 
 
 ***This is primarily an on-site role on the Peninsula. Travel required for domestic and international trips.
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage complex personal and business calendars, appointments, and meetings, including board and advisory commitments.
 </li>
 <li>
 Coordinate children&rsquo;s activities, including researching coaches/extracurriculars, registrations, and schedules.
 </li>
 <li>
 Provide administrative support for the foundation.
 </li>
 <li>
 Handle personal errands, shopping, gifting, returns, packages, and home inventory management.
 </li>
 <li>
 Support light meal prep and on-demand errands (coffee, meals, etc.).
 </li>
 <li>
 Manage pets&rsquo; schedules, veterinary appointments, and related logistics.
 </li>
 <li>
 Assist Chief of Staff with events, interior design projects, and household initiatives as needed.
 </li>
 <li>
 Plan and coordinate domestic and international travel, including flights, accommodations, itineraries, and pre-trip preparation.
 </li>
 <li>
 Collaborate as part of the household and executive support team, including liaising with housekeepers, nannies, and other staff.
 </li>
 <li>
 Ensure confidentiality and discretion at all times while maintaining a professional and solutions-oriented approach.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 5&ndash;8 years of relevant Personal Assistant experience who has supported personal/family tasks.
 </li>
 <li>
 Comfortable with 24/7 accessibility and able to handle direct, concise communication.
 </li>
 <li>
 Degree highly preferred.
 </li>
 <li>
 Must be located near Atherton, CA and have reliable transportation.
 </li>
 <li>
 Willingness and ability to travel domestically and internationally, including Europe; prior experience supporting families with global travel is a plus.
 </li>
 <li>
 Highly organized, proactive, and resilient, with strong problem-solving skills and the ability to take feedback and adapt.
 </li>
 <li>
 Team player who can collaborate effectively with Chief of Staff, Estate Manager, and other household staff.
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefit
 
 
 
 $120,000&ndash;$180,000 depending on experience
 
 
 
 
 
 
 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San
 
 
 Francisco Fair Chance Ordinance.
 
 California applicants, please view our Privacy Notice here:
 
 
 
 https://careergroupcompanies.com/california-privacy-notice/
 
 .
 
 
 
 
 
 
 
 Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.
 
 
 
</div>

Personal Assistant

<div>
 
 A boutique Venture Capital firm is seeking an Executive Personal Assistant to support 2 wonderful senior principals with a mix of high-level executive support and personal assistance.
 
 
 
 
 
 This is a strong fit for someone who is polished, discreet, highly proactive, and comfortable operating in a fast-paced, high-demand environment with both professional and personal responsibilities.
 
 
 
 
 
 
 Location:
 
 New York City, near Union Square
 
 
 
 
 
 
 Schedule:
 
 5 days/week in office
 
 
 
 
 
 
 Additional flexibility:
 
 Some hybrid/remote work flexibility given when principals are traveling and during the summer
 
 
 
 
 
 
 Hours:
 
 Typically 8:30 AM to 5:30/6:00 PM, with an expectation of responsiveness outside standard hours as needed
 
 
 
 
 
 
 Compensation &amp; Benefits:
 
 $150,000 to $200,000 base salary + discretionary annual bonus
 
 ,
 
 paid healthcare benefits
 
 ,
 
 PTO,
 
 
 401(k)
 
 
 
 
 
 
 What the role involves:
 
 
 <ul>
 <li>
 Managing complex executive MS Outlook calendars across time zones
 </li>
 <li>
 Coordinating global travel, including flights, hotels, visas, ground transportation, and crafting detailed itineraries
 </li>
 <li>
 Serving as a gatekeeper and primary point of contact for high-level internal and external stakeholders
 </li>
 <li>
 Providing personal assistant support including appointments, bills, reservations, personal travel, and family-related logistics
 </li>
 <li>
 Handling polished written and verbal communications on behalf of principals and managing inboxes
 </li>
 <li>
 Managing shifting priorities and helping executives stay organized and prepared for all meetings and travel
 </li>
 <li>
 Overseeing office support as needed, including office supplies, meeting setup, lunch orders and catering for investment meetings
 </li>
 <li>
 Handling confidential documents and sensitive information with discretion
 </li>
 <li>
 Supporting interactions with investors, partners, and international contacts in a polished manner
 </li>
 </ul>
 
 
 
 
 
 Ideal background:
 
 
 <ul>
 <li>
 10+ years of executive assistant and personal assistant experience supporting senior executives
 </li>
 <li>
 Background within financial services, venture capital, family office, investment, or similarly fast-paced environment
 </li>
 <li>
 Tech-savvy and confident using Microsoft Office and AI tools
 </li>
 <li>
 Extremely polished, discreet, and service-oriented
 </li>
 <li>
 Calm under pressure, adaptable, and able to manage demanding personalities and shifting needs
 </li>
 <li>
 Strong global scheduling and calendar management experience
 </li>
 <li>
 Resourceful, organized, and thick-skinned with a flexible mindset
 </li>
 </ul>
 
 
 
 
 Please submit your resume to apply!
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Executive Personal Assistant

<div>
 
 Executive Assistant to SVP of Global Consumer Brand
 
 
 Beverly Hills, On-site
 
 
 $90,000-$120,000 + benefits
 
 
 
 
 
 Position Summary:
 
 
 Our client, a Global Consumer Brand, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a Senior Vice President. The ideal candidate thrives in a fast-paced environment, maintains absolute confidentiality, and demonstrates strong communication and organizational skills.
 
 
 
 
 
 Key Responsibilities:
 
 <ul>
 <li>
 Manage complex calendars, schedule meetings, coordinate domestic and international travel.
 </li>
 <li>
 Prepare meeting agendas, track action items, and ensure follow-ups are completed on time.
 </li>
 <li>
 Partner with senior leaders to streamline communications and help facilitate cross-functional alignment.
 </li>
 <li>
 Support special projects, events, and initiatives by organizing logistics, timelines, and deliverables.
 </li>
 <li>
 Handle sensitive information with the utmost discretion and professionalism.
 </li>
 <li>
 Process expense reports, maintain digital filing systems, and assist with budget tracking as needed.
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 5+ years of experience as an Executive Assistant supporting senior leadership
 </li>
 <li>
 Proven ability to manage multiple priorities in a high-pressure environment.
 </li>
 <li>
 Exceptional communication and interpersonal skills.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
 </li>
 <li>
 Bachelor's degree preferred.
 </li>
 </ul>
 
 
</div>

Executive Assistant to Senior Vice President

<div>
 
 A confidential, early-stage investment firm focused on building and investing in AI is seeking an Executive / Personal Assistant to support two senior principals during a formative growth period. This role will provide approximately 85% executive support and 25% personal support. One principal requires heavier executive support, while the other requires lighter oversight. The ideal candidate is highly responsive, modern in communication style, adaptable, and comfortable operating in a fast-paced startup environment.
 
 
 
 
 
 
 Job Title:
 
 Executive / Personal Assistant (EA/PA)
 
 
 
 Location:
 
 Miami, FL (Flex remote; must be Miami-based with ability to work in office as needed which will most likely be in Sunset Harbor or Wynwood)
 
 
 
 Schedule:
 
 Full-time with a 24/7 mentality; flexibility required based on evolving priorities
 
 
 
 Compensation:
 
 Competitive; market range with opportunity for growth
 
 
 
 
 
 
 Responsibilities:
 
 
 
 &bull; Manage complex and busy calendars across Zoom and in-person meetings
 
 
 &bull; Coordinate domestic and international travel, including personal travel that may convert into business
 
 
 &bull; Serve as liaison with family office, including bill pay and administrative coordination
 
 
 &bull; Handle personal logistics such as reservations, FedEx, sending gifts out, and special requests
 
 
 &bull; Maintain consistent and prompt communication via platforms such as WhatsApp
 
 
 &bull; Support day-to-day operational needs as the firm is being formed
 
 
 &bull; Interface with external stakeholders as needed
 
 
 &bull; Remain flexible as priorities shift in a startup environment
 
 
 
 
 
 
 Requirements and Qualifications:
 
 
 
 &bull; 3&ndash;6 years of EA/PA experience
 
 
 &bull; Based in Miami with flexibility to work in-office when needed
 
 
 &bull; Highly responsive, communicative, and proactive
 
 
 &bull; Comfortable with a 24/7 mindset and fluid schedule
 
 
 &bull; Strong organizational skills and ability to pivot quickly
 
 
 &bull; Discreet and professional when handling sensitive matters
 
 
 
 
 
 Please submit your resume for consideration!
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
</div>

<div>
 
 
 Position:
 
 Temp Administrative Assistant (Floater)
 
 
 
 Company:
 
 Global Investment Firm
 
 
 
 Location:
 
 West Los Angeles (Sawtelle)
 
 
 
 Pay Rate:
 
 $30.00&ndash;$40.00/hour
 
 
 
 Schedule:
 
 8:00 AM &ndash; 5:00 PM | Monday&ndash;Friday | Fully Onsite
 
 
 
 Duration:
 
 8 weeks (leave coverage; subject to extension)
 
 
 
 
 
 
 Position Summary:
 
 
 
 Our client, a leading global alternative investment firm specializing in corporate credit, is seeking a proactive Temporary Administrative Assistant to support its LA office during an employee leave.
 
 
 This role will serve as a floater across the administrative team, providing executive support while also assisting with reception and day-to-day office operations. The ideal candidate brings a strong service mindset, operates with professionalism and discretion, and embraces a &ldquo;no task too small&rdquo; approach in a fast-paced, high-expectation environment.
 
 
 
 
 
 
 Responsibilities &amp; Duties:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to leadership, including complex calendar management, prioritization of commitments, conflict resolution, and detailed travel coordination
 </li>
 <li>
 Prepare and submit expense reports in accordance with corporate policy, ensuring accuracy and timely reimbursement follow-up
 </li>
 <li>
 Offer coverage for administrative team members as needed and assist with special projects
 </li>
 <li>
 Serve as the first point of contact for visitors by greeting guests, coordinating conference room reservations, and managing building security protocols
 </li>
 <li>
 Answer, screen, and direct incoming calls professionally and efficiently
 </li>
 <li>
 Support overall office operations, including maintaining kitchen and office supplies, coordinating building access, and forwarding property communications
 </li>
 <li>
 Reset and maintain conference rooms following meetings, ensuring rooms are clean, organized, and fully functional
 </li>
 <li>
 Coordinate catering logistics, prepare parking validations and access cards for visitors and new hires, and manage meeting setup and breakdown
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Minimum 3 years of receptionist and/or administrative experience, preferably within a corporate or financial services environment
 </li>
 <li>
 Strong judgment, professionalism, and ability to interact effectively with internal and external stakeholders
 </li>
 <li>
 Proactive, detail-oriented, and solutions-driven mindset
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
 </li>
 <li>
 Strong organizational skills with the ability to manage shifting priorities
 </li>
 </ul>
 
 
 
 
 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
 
 
 
 
 
 
 Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.
 
 
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Administrative Assistant

<div>
 
 
 Executive / Personal Assistant - Prestigious Investment Firm, SF Office
 
 
 
 
 
 
 $120k-140k
 
 
 
 
 
 We are seeking a dedicated, sharp, experienced, and professional Executive Assistant to support a Managing Director on our investment team in San Francisco. We are interested in seeing candidates who have supported UHNWI out of a family office or business entity. This position will handle core Executive Assistant administrative and support duties as well as a wide array of other responsibilities including data management and special projects. Responsiveness, effective multitasking, a strong work ethic confidentiality, and sound judgment are imperative to success. The Executive Assistant will also collaborate closely with other members of the Investment Team and other colleagues.
 
 
 
 
 
 
 
 
 Principal Responsibilities:
 
 <ul>
 <li>
 Provide holistic administrative support for the Managing Director and team members.
 </li>
 <li>
 Own and manage complex high-volume calendaring across multiple time zones.
 </li>
 <li>
 Ensure seamless flow of the Managing Director&rsquo;s daily activities.
 </li>
 <li>
 Anticipate needs and proactively solve problems.
 </li>
 <li>
 Act as a gatekeeper and time management partner to ensure effective prioritization, including managing communication and requests and helping to align priorities.
 </li>
 <li>
 Act as a trusted partner and sounding board.
 </li>
 <li>
 Be highly dependable and consistently reachable, with the ability to respond promptly to time- sensitive matters outside of &ldquo;regular&rdquo; business hours.
 </li>
 <li>
 Coordinate internal and external meetings, including compiling and distributing meeting materials.
 </li>
 <li>
 Arrange extensive domestic and international travel.
 </li>
 <li>
 Document and refine operational processes to increase efficiency across the Investment team.
 </li>
 <li>
 Manage and process monthly expense reports.
 </li>
 <li>
 Collaborate closely with other executive assistants and operations partners to ensure firm-wide alignment and coverage.
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 5+ years in an executive support role, with significant experience in managing complex calendars, travel, and daily administrative operations.
 </li>
 <li>
 Experience supporting a Managing Director-level principal and team preferred.
 </li>
 <li>
 3+ years of experience working in a Finance Services environment strongly preferred.
 </li>
 <li>
 Desire to learn and work in an entrepreneurial, high pressure, ever-changing environment.
 </li>
 <li>
 Highly motivated, self-driven, solution and detail oriented.
 </li>
 <li>
 Thorough attention to detail and superior communication skills.
 </li>
 <li>
 Strong time management skills: ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines in a high-pressure environment.
 </li>
 <li>
 Ability to think independently and provide creative solutions.
 </li>
 <li>
 Strong emotional intelligence and ability to diplomatically navigate complex situations.
 </li>
 <li>
 Positive attitude -- no task is too big or too small.
 </li>
 <li>
 Experience with Microsoft Office; experience with Salesforce ideal.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
 
 
 
 
 
 California applicants, please view our Privacy Notice here:
 
 https://careergroupcompanies.com/california-privacy-notice/.
 
 
 
</div>

Executive/Personal Assistant - Investment Firm

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About Company

Front Desk Administrative Assistant

Personal Assistant

Executive Personal Assistant

Executive Assistant to Senior Vice President

Executive Personal Assistant

Administrative Assistant

Executive/Personal Assistant - Investment Firm