Qureos Mentor

Central Region Educational Cooperative

Job Objective: To be the primary liaison with CREC State Supported Education Programs: Process requisitions into approved purchase orders for the purpose of updating and distributing information and/or acquiring resources in compliance with established procedures and state procurement. Review, input into VISIONS, and authorize purchase requisitions within assigned limits for the purpose of facilitating on-site ability to acquire required supplies or equipment.Reports to: Executive Director and Business ManagerRequired Qualifications for Position: Related education may be substituted for experience on a year for year basis. &middot; Bachelor's degree in finance, business administration, public administration or a related field; and&middot; Four (4) years of professional/managerial experience in any of the following areas: contract management and/or purchasing.Additional Requirements:&middot; Procurement Official requires certification as detailed in NMAC 1.4.1.94; must obtain certification within the first six (6) months of employment.Preferred Skills and Ability: &middot; Develop and create purchase orders, professional/technical contracts and procurement contracts for purchasing a variety of goods and services.&middot; Oversee, monitor and ensure compliance and adherence to contract specifications&middot; Provide training and guidance to CREC department, supported schools and vendors in procurement policies, procedures and processes.&middot; Analyze, oversee and manage request for proposals (RFP&rsquo;s).&middot; Process bids, purchases and contracts in a timely manner&middot; Detail oriented, self-starter, possess the ability to handle multiple tasks with little direction&middot; Establish and maintain effective working relationships with those contacted in the course of your work.&middot; Effective communication skills, both verbal and written.Major Responsibilities:Purchasing Procedures&middot; Receives purchase requests (PR&rsquo;s) from offsite locations (SSEP&rsquo;s) and all CREC purchasing which includes any initiation and follow through with agreements or contracts pertaining to program grants, office equipment, etc.&middot; Checks that purchase is allowable based on fund definition&middot; Reviews budget reports to check for adequate budget and account code&middot; If BAR is needed, assists DAC in initiating BAR request with Business Manager&middot; Requests completed W-9 and new vendor form from vendor (if necessary) and enters info into Visions&middot; Inputs PR&rsquo;s and place order once PO has been approved&middot; Ensure that no back orders are allowable&middot; Receives signed and dated packing slips and receiving copies from DACS to ensure that all items ordered are received-contacts vendors if discrepancies exist&middot; Reviews invoice from vendor to ensure accuracy-contacts vendors if discrepancies exist&middot; Provides invoice, signed and dated packing slips and receiving copies and all backup documents to Accounts Payable for payment processing&middot; Process travel advances and maintains travel log for state supported schools and provides backup to processing of CREC employee travel requests if needed.&middot; Emails monthly expenditure reports to state supported schools and to other program coordinators.&middot; Completes Requests for Proposals (RFPs) when needed.&middot; Cross training of other CREC business positions for adequate internal flowAdditional Duties:&middot; Comply with administrative directives and regulations, Council policies, local, state, federal, regulations and codes.&middot; Safeguard confidentiality of privileged information.&middot; Maintain professional relationships and work cooperatively with employees, the community, and other professionals.&middot; Maintain professional competence through individual and district training, in-service educational activities, and appropriate self-selected professional growth activities.&middot; Meet deadlines (purchasing related) and work on multiple projects.&middot; Attend staff meetings and conduct, as may be necessary, training with reference to Purchasing.&middot; Perform other tasks related to area of responsibilities as requested or assigned by the supervisor.Job Type: Full-timePay: $80,340.00 per yearBenefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>Procurement Official : 4 years (Required)</li></ul>License/Certification:<ul><li>CPO Certification (Preferred)</li></ul>Work Location: In person

Procurement Official

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Central Region Educational Cooperative

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Procurement Official