Procurement Official

Job Objective: To be the primary liaison with CREC State Supported Education Programs: Process requisitions into approved purchase orders for the purpose of updating and distributing information and/or acquiring resources in compliance with established procedures and state procurement. Review, input into VISIONS, and authorize purchase requisitions within assigned limits for the purpose of facilitating on-site ability to acquire required supplies or equipment.

Reports to: Executive Director and Business Manager

Required Qualifications for Position: Related education may be substituted for experience on a year for year basis.

· Bachelor's degree in finance, business administration, public administration or a related field; and

· Four (4) years of professional/managerial experience in any of the following areas: contract management and/or purchasing.

Additional Requirements:

· Procurement Official requires certification as detailed in NMAC 1.4.1.94; must obtain certification within the first six (6) months of employment.

Preferred Skills and Ability:

· Develop and create purchase orders, professional/technical contracts and procurement contracts for purchasing a variety of goods and services.

· Oversee, monitor and ensure compliance and adherence to contract specifications

· Provide training and guidance to CREC department, supported schools and vendors in procurement policies, procedures and processes.

· Analyze, oversee and manage request for proposals (RFP’s).

· Process bids, purchases and contracts in a timely manner

· Detail oriented, self-starter, possess the ability to handle multiple tasks with little direction

· Establish and maintain effective working relationships with those contacted in the course of your work.

· Effective communication skills, both verbal and written.

Major Responsibilities:

Purchasing Procedures

· Receives purchase requests (PR’s) from offsite locations (SSEP’s) and all CREC purchasing which includes any initiation and follow through with agreements or contracts pertaining to program grants, office equipment, etc.

· Checks that purchase is allowable based on fund definition

· Reviews budget reports to check for adequate budget and account code

· If BAR is needed, assists DAC in initiating BAR request with Business Manager

· Requests completed W-9 and new vendor form from vendor (if necessary) and enters info into Visions

· Inputs PR’s and place order once PO has been approved

· Ensure that no back orders are allowable

· Receives signed and dated packing slips and receiving copies from DACS to ensure that all items ordered are received-contacts vendors if discrepancies exist

· Reviews invoice from vendor to ensure accuracy-contacts vendors if discrepancies exist

· Provides invoice, signed and dated packing slips and receiving copies and all backup documents to Accounts Payable for payment processing

· Process travel advances and maintains travel log for state supported schools and provides backup to processing of CREC employee travel requests if needed.

· Emails monthly expenditure reports to state supported schools and to other program coordinators.

· Completes Requests for Proposals (RFPs) when needed.

· Cross training of other CREC business positions for adequate internal flow

Additional Duties:

· Comply with administrative directives and regulations, Council policies, local, state, federal, regulations and codes.

· Safeguard confidentiality of privileged information.

· Maintain professional relationships and work cooperatively with employees, the community, and other professionals.

· Maintain professional competence through individual and district training, in-service educational activities, and appropriate self-selected professional growth activities.

· Meet deadlines (purchasing related) and work on multiple projects.

· Attend staff meetings and conduct, as may be necessary, training with reference to Purchasing.

· Perform other tasks related to area of responsibilities as requested or assigned by the supervisor.

Job Type: Full-time

Pay: $80,340.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Procurement Official : 4 years (Required)

License/Certification:

• CPO Certification (Preferred)

Work Location: In person