Abrar Admin

City of Effingham

The City of Effingham is seeking candidates to serve as Mayor&rsquo;s Assistant. The Mayor&rsquo;s Assistant reports to the Mayor. This position is full-time, with a minimum starting wage of $29.07 per hour. Wage increases to a minimum of $29.82 per hour after six (6) months of service. The City offers a comprehensive benefits package, including a defined pension plan. A summary of the City&rsquo;s benefits is located at https://www.effinghamil.com/job-benefits/. This posting will remain open until the position is filled.DUTIES:&Oslash; Organize, screen, and administer the correspondence, phone calls, email, and appointment schedule for the Mayor;&Oslash; Serve as a back-up to Customer Service Representatives, as needed;&Oslash; Serve as a back-up to the City Clerk in the preparation of the City Council agenda and assist with the development of other City agendas, as needed;&Oslash; Develop a professional and knowledgeable understanding of state, county, and municipal government;&Oslash; Conduct research, compile data, and prepare documents for consideration and presentation by the Mayor, as well as the City Council;&Oslash; Coordinate marketing, media, and public relations for the Mayor;&Oslash; Attend meetings to record minutes, as requested by the Mayor;&Oslash; Receive visitors for the Mayor;&Oslash; Resolve citizen concerns as presented, or direct citizens to appropriate parties;&Oslash; Coordinate incoming memos, submissions, and reports to determine their significance and their distribution;&Oslash; Perform general office duties, such as ordering supplies, maintaining records management database systems, and basic bookkeeping responsibilities;&Oslash; Process travel arrangements, as requested;&Oslash; Respond to requests for information, following state and federal laws and requirements for information dissemination;&Oslash; Develop and prepare complex and advanced reports, memos, letters, financial statements and other documents;&Oslash; Maintain the Mayor's calendar with meetings, events, and functions;&Oslash; Coordinate and perform administrative tasks for the Mayor, City Administrator, Deputy City Administrator, and department heads as assigned by the Mayor;&Oslash; Coordinate the Mayor's review and approval of the City Council agenda;&Oslash; Prepare and organize special activities, events, and projects, including proclamations, recognition documents, and programs;&Oslash; Support the Mayor who serves as Liquor Control Commissioner and serve as Deputy Liquor Control Commissioner;&Oslash; Research and development of the liquor licensing process;&Oslash; Maintain current knowledge of State liquor statutes and regulations, and maintain a good working relationship with the Illinois Liquor Control Commission;&Oslash; Maintain all aspects of liquor licensing functions, including receiving and reviewing applications, processing licensing payments, conducting background checks, preparing ordinances and resolutions, and maintaining records;&Oslash; Coordinate the Mayor&rsquo;s appointments to boards and commissions, and prepare all relevant resolutions of appointment;&Oslash; Performs other duties, as assigned.&Oslash; The complete job description is available at: https://storage.googleapis.com/proudcity/effinghamil/2026/06/5d9c28eb-mayor-administrative-assistant-2018.pdfMINIMUM QUALIFICATIONS:&middot; High School diploma or equivalent;&middot; And three (3) to five (5) years of related experience and/or training;&middot; Or equivalent combination of education and experience;&middot; Experience with Microsoft Office Suite.PREFERRED QUALIFICATIONS:&middot; Associate&rsquo;s Degree or equivalent;&middot; And six (6) to ten (10) years of related experience and/or training;&middot; Or equivalent combination of education and experience;&middot; Experience with Microsoft Office Suite.APPLICATIONS SUBMISSIONS:<ul><li>Online at https://www.effinghamil.com/job-openings/</li><li>In-person at City of Effingham Customer Service (201 E. Jefferson Ave.) after obtaining an application form at Customer Service or downloading an application form at the above website address.</li></ul>For additional information, contact Dennis Presley, Deputy City Administrator at 217-342-5300 ext. 5307.The City of Effingham is an Equal Opportunity EmployerJob Type: Full-timePay: From $29.07 per hourBenefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Mayor's Assistant

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City of Effingham

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Mayor's Assistant