Mayor's Assistant

The City of Effingham is seeking candidates to serve as Mayor’s Assistant. The Mayor’s Assistant reports to the Mayor. This position is full-time, with a minimum starting wage of $29.07 per hour. Wage increases to a minimum of $29.82 per hour after six (6) months of service. The City offers a comprehensive benefits package, including a defined pension plan. A summary of the City’s benefits is located at https://www.effinghamil.com/job-benefits/. This posting will remain open until the position is filled.

DUTIES:

Ø Organize, screen, and administer the correspondence, phone calls, email, and appointment schedule for the Mayor;

Ø Serve as a back-up to Customer Service Representatives, as needed;

Ø Serve as a back-up to the City Clerk in the preparation of the City Council agenda and assist with the development of other City agendas, as needed;

Ø Develop a professional and knowledgeable understanding of state, county, and municipal government;

Ø Conduct research, compile data, and prepare documents for consideration and presentation by the Mayor, as well as the City Council;

Ø Coordinate marketing, media, and public relations for the Mayor;

Ø Attend meetings to record minutes, as requested by the Mayor;

Ø Receive visitors for the Mayor;

Ø Resolve citizen concerns as presented, or direct citizens to appropriate parties;

Ø Coordinate incoming memos, submissions, and reports to determine their significance and their distribution;

Ø Perform general office duties, such as ordering supplies, maintaining records management database systems, and basic bookkeeping responsibilities;

Ø Process travel arrangements, as requested;

Ø Respond to requests for information, following state and federal laws and requirements for information dissemination;

Ø Develop and prepare complex and advanced reports, memos, letters, financial statements and other documents;

Ø Maintain the Mayor's calendar with meetings, events, and functions;

Ø Coordinate and perform administrative tasks for the Mayor, City Administrator, Deputy City Administrator, and department heads as assigned by the Mayor;

Ø Coordinate the Mayor's review and approval of the City Council agenda;

Ø Prepare and organize special activities, events, and projects, including proclamations, recognition documents, and programs;

Ø Support the Mayor who serves as Liquor Control Commissioner and serve as Deputy Liquor Control Commissioner;

Ø Research and development of the liquor licensing process;

Ø Maintain current knowledge of State liquor statutes and regulations, and maintain a good working relationship with the Illinois Liquor Control Commission;

Ø Maintain all aspects of liquor licensing functions, including receiving and reviewing applications, processing licensing payments, conducting background checks, preparing ordinances and resolutions, and maintaining records;

Ø Coordinate the Mayor’s appointments to boards and commissions, and prepare all relevant resolutions of appointment;

Ø Performs other duties, as assigned.

Ø The complete job description is available at: https://storage.googleapis.com/proudcity/effinghamil/2026/06/5d9c28eb-mayor-administrative-assistant-2018.pdf

MINIMUM QUALIFICATIONS:

· High School diploma or equivalent;

· And three (3) to five (5) years of related experience and/or training;

· Or equivalent combination of education and experience;

· Experience with Microsoft Office Suite.

PREFERRED QUALIFICATIONS:

· Associate’s Degree or equivalent;

· And six (6) to ten (10) years of related experience and/or training;

· Or equivalent combination of education and experience;

· Experience with Microsoft Office Suite.

APPLICATIONS SUBMISSIONS:

• Online at https://www.effinghamil.com/job-openings/
• In-person at City of Effingham Customer Service (201 E. Jefferson Ave.) after obtaining an application form at Customer Service or downloading an application form at the above website address.

For additional information, contact Dennis Presley, Deputy City Administrator at 217-342-5300 ext. 5307.

The City of Effingham is an Equal Opportunity Employer

Job Type: Full-time

Pay: From $29.07 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person