Abrar Admin

CITY OF NEW BERLIN

<div>JOB Under the general supervision of the Public Services Manager, the Office Coordinator is responsible for planning, coordinating, and overseeing office operations and administrative functions for Library Services. This is a 20-hour per week position. EXAMPLE OF DUTIES
<ul><li>Assists with daily opening procedures, including preparing public computers, check-in machines, newspapers, and staff schedules (daily bulletin) for library operations.</li><li>
 Sorts and distributes mail, interoffice correspondence, Bridges Library System materials, and other library materials to appropriate departments and staff; checks in, processes, maintains, and weeds the periodicals collection, and claims missing issues to ensure accurate records of subscriptions and holdings.</li><li>
Prints, posts, and removes official notices for public communication of Library, City, School District and community events.</li><li>
Coordinates and maintains scheduling for library display cases, exhibits, and donations in the Library&rsquo;s front lobby, ensuring organized presentation and timely rotation of materials.</li><li>
Coordinates schedules and operational needs for the Friends of the Library (FOL), serving as a liaison to support their activities, programs, and events.</li><li>
Acts as backup support for coordinating and managing Library meeting room reservations, ensuring coverage during absences or peak usage periods.</li><li>
Serves as backup support for facility maintenance and operations as needed.</li><li>
Schedules and performs training for meeting room media training.</li><li>
Manages Library supplies budget, orders and inventories all library supplies.</li><li>
Prepares accounts for collection agency, records transactions, updates records, runs 
 weekly report.</li><li>
Organizes, codes and records invoices for Director&rsquo;s approval, copies and submits to City Hall.</li><li>
Reconciles cash, cash register receipts, petty cash receipts, maintains cash log, prepares bank deposits.</li><li>
Provides back-up support for library staff at service desks as needed.</li><li>
Performs other duties as assigned.</li></ul>
SUPPLEMENTAL INFORMATION PHYSICAL REQUIREMENTS<ul><li>
Tasks involve extended period of sedentary work.</li><li>
Times where exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.</li><li>
Task involves extended period of time at a keyboard.</li></ul>
ENVIRONMENTAL REQUIREMENTS<ul><li>
None. This position is not substantially exposed to adverse environmental conditions.</li></ul>
SENSORY REQUIREMENTS<ul><li>
The task requires close visual acuity to perform various activities.</li><li>
The task requires oral communications ability.</li><li>
The task requires sound perception.</li></ul></div>

Office Coordinator - Library

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CITY OF NEW BERLIN

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Office Coordinator - Library