Qureos Mentor

Coast Southwest

Accounts Payable SpecialistAbout the RoleWe&rsquo;re looking for a detail-oriented and dependable Accounts Payable Specialist to join our finance team. In this role, you&rsquo;ll play a key part in ensuring vendors are paid accurately and on time, maintaining strong relationships with suppliers, and helping us keep our financial operations running smoothly.Accounts Payable Specialist Responsibilities<ul><li>Manage payables, with a strong focus on scheduling and processing invoices.</li><li>Process incoming invoices and re-route to the appropriate department for purchase order matching.</li><li>Perform 3-way matching of purchase orders, invoices, and receiving documents to verify accuracy, resolve discrepancies, and ensure timely and compliant payment processing.</li><li>Manage high-volume vendor relationships, including invoice reconciliation, issue resolution, payment coordination, and maintaining accurate vendor records to support efficient accounts payable operations.</li><li>Resolve vendor payment issues by coordinating with internal departments, ensuring timely resolution, and maintaining positive relationships.</li><li>Review, audit, and process employee expense, travel reports, and reimbursements for accuracy, documentation, proper authorization, and compliance with policies.</li><li>Audit a variety of documents for mathematical accuracy, proper coding and authorization, documentation, completeness, timeliness, and for compliance with regulations, policies, and guidelines.</li><li>Code and voucher invoices once proper backup and approvals are obtained.</li><li>Work directly with purchasing, accounting, and management teams to obtain necessary approvals and resolve variances in payable documentations.</li><li>Maintains a variety of accounting/financial records and documents within accounts payable section; reconciles information and creates adjusting payable entries for posting to the financial system.</li><li>Maintain vendor/supplier files by performing regular audits to ensure accuracy.</li><li>Maintain accounts payable files, including the weekly filing of paid invoices.</li><li>Ability to communicate with vendors, alleviate escalated issues, challenges or concerns.</li><li>Perform accurately within deadlines under limited supervision.</li><li>Prioritize and handle multiple projects at once.</li><li>General clerical duties as related to job responsibilities (data entry, collating, photocopying, filing, etc.).</li><li>Other duties and special projects as assigned.</li></ul>Accounts Payable Specialist QualificationsWhat You'll Bring<ul><li>Bachelor degree on accounting or related field preferred (but not required).</li><li>Minimum of 3-5 years of accounts payable experience.</li><li>Accurate data entry skills.</li><li>Knowledge of Chempax software by Datacor preferred (but not required).</li><li>Strong organizational and problem-solving skills.</li><li>High attention to detail and accuracy.</li><li>Ability to work independently and meet deadlines.</li><li>Proficient MS Office skills, with the ability to learn new software programs.</li></ul>Job Type: Full-timePay: $58,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Accounts Payable Specialist

Join Coast Southwest and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Coast Southwest

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Accounts Payable Specialist