Accounts Payable Specialist

Accounts Payable Specialist

About the Role

We’re looking for a detail-oriented and dependable Accounts Payable Specialist to join our finance team. In this role, you’ll play a key part in ensuring vendors are paid accurately and on time, maintaining strong relationships with suppliers, and helping us keep our financial operations running smoothly.

Accounts Payable Specialist Responsibilities

• Manage payables, with a strong focus on scheduling and processing invoices.
• Process incoming invoices and re-route to the appropriate department for purchase order matching.
• Perform 3-way matching of purchase orders, invoices, and receiving documents to verify accuracy, resolve discrepancies, and ensure timely and compliant payment processing.
• Manage high-volume vendor relationships, including invoice reconciliation, issue resolution, payment coordination, and maintaining accurate vendor records to support efficient accounts payable operations.
• Resolve vendor payment issues by coordinating with internal departments, ensuring timely resolution, and maintaining positive relationships.
• Review, audit, and process employee expense, travel reports, and reimbursements for accuracy, documentation, proper authorization, and compliance with policies.
• Audit a variety of documents for mathematical accuracy, proper coding and authorization, documentation, completeness, timeliness, and for compliance with regulations, policies, and guidelines.
• Code and voucher invoices once proper backup and approvals are obtained.
• Work directly with purchasing, accounting, and management teams to obtain necessary approvals and resolve variances in payable documentations.
• Maintains a variety of accounting/financial records and documents within accounts payable section; reconciles information and creates adjusting payable entries for posting to the financial system.
• Maintain vendor/supplier files by performing regular audits to ensure accuracy.
• Maintain accounts payable files, including the weekly filing of paid invoices.
• Ability to communicate with vendors, alleviate escalated issues, challenges or concerns.
• Perform accurately within deadlines under limited supervision.
• Prioritize and handle multiple projects at once.
• General clerical duties as related to job responsibilities (data entry, collating, photocopying, filing, etc.).
• Other duties and special projects as assigned.

Accounts Payable Specialist Qualifications

What You'll Bring

• Bachelor degree on accounting or related field preferred (but not required).
• Minimum of 3-5 years of accounts payable experience.
• Accurate data entry skills.
• Knowledge of Chempax software by Datacor preferred (but not required).
• Strong organizational and problem-solving skills.
• High attention to detail and accuracy.
• Ability to work independently and meet deadlines.
• Proficient MS Office skills, with the ability to learn new software programs.

Job Type: Full-time

Pay: $58,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person