Abrar Admin

Coburn and Company

Office Admin (Office &amp; Field Support) for a Construction CompanyLocation: Austin, TXType: Full-TimeCompensation: $20-$24(based on experience) + performance bonusAbout the Role:We are looking for a highly organized and proactive office admin to support our office and field teams.This role is the operational backbone of our company&mdash;ensuring billing, time tracking, communication, and day-to-day execution run smoothly.If you thrive in a fast-paced environment, enjoy solving problems, and take ownership of your work, this role will give you the opportunity to make a real impact.What You&rsquo;ll Do:- Enter accounts payable (AP) into our system (SLT)- Process subcontractor invoices- Track and follow up on missing documentation- Support billing workflows to ensure timely and accurate invoicing- Perform daily time record cleanup for field employees- Prepare weekly time record exports for payroll- Audit work orders for accuracy (time vs work completed)- Follow up with field team on missing or incorrect time- Answer phones and manage front desk responsibilities- Serve as the main office contact for field employees- Greet visitors and handle incoming requests- Coordinate communication between office and field- Track and follow up on tasks across multiple workflows- Support subcontractor agreements and documentation- Assist with new employee applications and onboarding paperwork- Prepare warranty letters and closeout documentation- Help maintain a clean and organized office environment- Support team events, birthdays, and office coordination- Assist with general administrative needs as they ariseWhat Success Looks Like:- Billing and payroll processes run accurately and on time- Field employees submit clean and complete time records- Subcontractor invoices are processed without delays- Tasks and follow-ups do not fall through the cracks- The office runs smoothly without constant oversightWho You Are:- Highly organized and detail oriented- Strong sense of ownership and follow-through- Able to manage multiple priorities without getting overwhelmed- Clear and professional communicator- Proactive&mdash;doesn&rsquo;t wait to be told what to do- Administrative, operations, or office coordination experience- Experience with AP/AR, invoicing, or bookkeeping (preferred)- Experience working with field teams or service businesses (a plus)- Comfortable learning new software and systemsThis role directly impacts:- Cash flow (billing and payroll accuracy)- Team efficiency (keeping field and office aligned)- Customer experience (through timely and organized execution)You will play a key role in helping our company operate at a high level.How to Apply: Email HR@coburnandco.comPlease submit your resume along with a short response to this question:&ldquo;How do you make sure nothing falls through the cracks when managing multiple responsibilities?&rdquo;Pay: $20.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Office Administrator

Join Coburn and Company and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Coburn and Company

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Office Administrator