Urwah Admin

Confidential Company

<div>
 
 Responsible for supervising the material distribution department in collaboration with Operations and Materials Distribution Managers. This role will work the overnights.
 
 
 
 Responsibilities:
 
 
 <ul>
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 Maintains day-to-day communications with client Materials Distribution Managers and CBPS&rsquo;s Operations Manager &amp; Director
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 Keeps management informed of all operational issues
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 Works with management to evaluate, research and recommend solutions regarding Distribution mgt related issues.
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 Prioritize, schedule and delegates assignments to staff and monitors progress
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 Ensure quality and productivity standards are being met by staff
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 Ensure proper maintenance and usage of all equipment and supplies
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 Interface with the client, operations team, and corporate departments as necessary
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 Initiate communication and problem solving with regard to customer concerns
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 Assists Site Manager with administration of HR policies and procedures including safety, performance evaluations, employee training, development and motivation
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 Assists in recruiting new employees
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 Compiles weekly and monthly statistical data to be used by Manager for reporting
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 Manage budget and control expenses effectively
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 Assists with staff payroll, site billing, and service enhancements
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 Performs other duties as assigned
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 </ul>
 
 Qualifications:
 
 <ul>
 <li>
 High School Diploma; College degree preferred
 </li>
 <li>
 One year in hospital materials distribution, inventory management or logistics preferred
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 Previous experience managing a staff of 10+ non-exempt employees a plus
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 Strong product knowledge a must
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 Working knowledge of Lawson (or similar supply chain management systems) required
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 Ability to use word processing and spreadsheets applications (Microsoft Office Programs)
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 Must be a &ldquo;critical thinker&rdquo; with an ability to quickly adapt to a changing environment
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 Displays sense of urgency and understands who the &ldquo;customers&rdquo; are
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 Excellent interpersonal skills, verbal and written communications skills are required for success in this function
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 Demonstrated good ability to prioritize work, strong organizational skills and initiative to improve processes
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 Consistently display a friendly, positive, and professional demeanor
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 </ul>
 
 
</div>

Warehouse Shift Supervisor

<div>
 
 
 Personal Assistant to Senior Executive
 
 
 
 Midtown Manhattan I Onsite | 5 Days per Week
 
 
 A prominent real estate firm is conducting a search for a highly organized, proactive, and discreet Personal Assistant to support a dynamic senior Executive.
 
 
 
 Compensation
 
 
 
 $90,000&ndash;$110,000 base salary (DOE) + discretionary bonus
 
 
 
 Schedule
 
 
 
 Standard hours are 9:00 AM&ndash;5:00 PM, with flexibility required for early morning meetings, evening events, and occasional after-hours or weekend support, particularly during travel.
 
 
 
 
 
 
 Position Overview
 
 
 
 This role requires a polished, experienced administrative professional with a &ldquo;no task is too big or too small&rdquo; mindset and the ability to operate with a 24/7 mentality when needed. The ideal candidate is a true gatekeeper who thrives in a fast-paced environment, anticipates needs before they arise, and maintains the highest level of discretion and professionalism.
 
 
 A strong knowledge of New York City is essential. The Executive values someone who is NYC-savvy&mdash;comfortable recommending top restaurants, sourcing premier florists, securing reservations, and navigating the city seamlessly.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage complex personal and professional calendars, appointments, and meetings
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 Serve as a gatekeeper, prioritizing and managing competing demands
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 Coordinate personal errands and special requests
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 Purchase and distribute thoughtful gifts for personal and professional networks
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 Create detailed domestic and international travel itineraries for family vacations
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 Coordinate logistics for extended family travel
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 Schedule and organize college tours
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 Assist in planning milestone celebrations (e.g., Sweet 16s and other special occasions)
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 Provide administrative and strategic support for charitable initiatives
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 Assist with fundraising efforts and event coordination
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 Track donor communications and maintain organized records
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 Assist in planning and executing personal and professional events
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 Coordinate vendors, venues, guest lists, and event logistics
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 Design invitations and event materials (experience with Canva or similar design tools is a plus)
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 Contribute a creative perspective to event experiences and presentation
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 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required
 </li>
 <li>
 Proven experience supporting senior executives or high-level principals
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 Exceptional organizational and time management skills
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 Strong discretion and demonstrated ability to handle confidential information
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 High emotional intelligence and sound judgment
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 Ability to anticipate needs and problem-solve independently
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 Flexible, service-oriented mindset
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 Experience in event planning and/or graphic design preferred
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 Proficiency in Microsoft Office; familiarity with Canva or similar tools is a plus
 </li>
 </ul>
 
 
 
 
 
 Ideal Candidate Profile
 
 
 <ul>
 <li>
 Detail-oriented and highly resourceful
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 Calm under pressure and adaptable to shifting priorities
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 Professional, polished, and personable
 </li>
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 Committed to excellence and high standards
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 Thrives in a fast-paced, high-expectation environment
 </li>
 </ul>
 
 
</div>

Personal Assistant to Senior Executive

<div>
 
 Location - Midtown Manhattan - 4 days in-office
 
 
 Typically 9am - 5pm
 
 
 
 
 
 Overview
 
 
 We are seeking a highly organized and detail-oriented
 
 Administrative Assistant/Scheduling Coordinator
 
 to support senior leadership with a primary focus on
 
 interview scheduling and candidate coordination
 
 . This role is critical to ensuring a seamless, professional experience for candidates, clients, and internal stakeholders by managing complex calendars, coordinating interviews across multiple time zones, and maintaining clear, proactive communication.
 
 
 
 
 
 The ideal candidate thrives in a fast-paced environment, is meticulous with details, and excels at juggling priorities while maintaining a polished and professional demeanor.
 
 
 
 
 
 Key Responsibilities
 
 
 Interview Scheduling &amp; Coordination
 
 <ul>
 <li>
 Coordinate and schedule
 
 high-volume interviews
 
 across multiple stakeholders, including executives, hiring managers, candidates, and clients
 </li>
 <li>
 Manage
 
 complex calendars
 
 , often with last-minute changes or competing priorities
 </li>
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 Schedule virtual, in-person, and multi-round interview processes
 </li>
 <li>
 Handle rescheduling, cancellations, and urgent changes with professionalism and speed
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 Prepare and send interview confirmations, calendar invites, agendas, and logistics
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 Ensure candidates receive timely instructions, links, and directions
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 </ul>
 
 
 
 
 Process &amp; Coordination Excellence
 
 <ul>
 <li>
 Partner closely with internal teams to align availability and priorities
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 Identify opportunities to improve scheduling workflows and efficiency
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 Maintain a high-touch, white-glove candidate experience
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 Ensure consistency, accuracy, and professionalism in all communications
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 </ul>
 
 
 
 
 Executive &amp; Administrative Support
 
 <ul>
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 Provide day-to-day administrative support to senior executives or recruiters
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 Act as a primary point of contact for scheduling-related communication
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 Track interview status and maintain accurate scheduling records
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 Support meeting preparation, follow-ups, and documentation as needed
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 Maintain confidentiality and discretion with sensitive information
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 </ul>
 
 
 
 
 Requirements
 
 
 2-10+ years of admin and/or scheduling experience
 
 
 Bachelor degree highly preferred
 
 
 
</div>

Administrative Assistant/Scheduling Coordinator - Asset Management Firm (# 3515278)

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Warehouse Shift Supervisor

Personal Assistant to Senior Executive

Administrative Assistant/Scheduling Coordinator - Asset Management Firm (# 3515278)