Abrar Admin

CoreRecon

About CoreReconCoreRecon is a Texas-based cybersecurity and IT services company headquartered in Corpus Christi, serving commercial and government clients with 24/7 security operations, managed IT services, and compliance-focused solutions. We are growing fast and need an Office Manager &amp; Bookkeeping/Financial Specialist who can bring structure, organization, and fresh ideas to our day-to-day operations.Position OverviewThe Office Manager &amp; Bookkeeping/Financial Specialist will oversee the daily operation of the CoreRecon office and act as the central coordination point for administration, finance-related workflows, and executive support. This role is ideal for someone highly organized, proactive, and confident in implementing new processes to improve efficiency and scalability. A strong understanding of basic financial metrics (including EBITDA), QuickBooks, and spreadsheet balancing is required to support leadership with accurate and timely information. This is an on-site role in Corpus Christi, TX, and is not remote.Key Responsibilities<ul><li>Oversee daily office operations</li><li>Ensure the office is fully stocked, organized, secure, and functioning smoothly.</li><li>Manage vendor relationships, office supplies, mail, deliveries, and facility maintenance.</li><li>Drive process and workflow improvements</li><li>Review current administrative, financial, and communication processes and recommend improvements.</li><li>Implement new tools and workflows (checklists, dashboards, templates, automations) to increase efficiency and reduce errors.</li><li>Financial and bookkeeping support</li><li>Maintain and reconcile transactions in QuickBooks, including invoices, bills, expenses, and payments.</li><li>Assist with monthly closing activities, spreadsheet balancing, basic cash flow tracking, and financial reporting.</li><li>Support leadership with a high-level understanding of EBITDA and other key financial metrics by preparing summary reports and tracking trends.</li><li>Administrative and executive support</li><li>Manage calendars, meetings, travel arrangements, and company events as needed.</li><li>Prepare, organize, and maintain digital and physical records, contracts, and internal documentation.</li><li>Draft and refine internal forms, SOPs, and office policies to standardize operations.</li><li>HR and team coordination</li><li>Assist with onboarding new hires (paperwork, accounts, orientation scheduling).</li><li>Maintain employee files, track attendance/ PTO, and help coordinate performance review logistics.</li><li>Support company culture by organizing team meetings, training, and occasional staff events.</li><li>Support for bids and government work (preferred)</li><li>Assist in gathering documentation, formatting, and organizing materials for Federal/State bids and RFP responses.</li><li>Help maintain a library of standard company documents (capability statements, past performance, certifications) for use in proposals.</li></ul>QualificationsEducation &amp; Experience:<ul><li>Associate or Bachelor&rsquo;s degree in Accounting, Finance, or a related field (or equivalent experience).</li><li>3+ years of experience in office management, administrative management, or a similar operations/administrative role.</li><li>Strong working knowledge of QuickBooks for day-to-day bookkeeping tasks.</li><li>Strong knowledge in providing daily quotes to clients and potential new clients.</li><li>Proficiency with spreadsheet balancing and analysis (Excel or Google Sheets), including reconciliations, basic formulas, and building clear reports.</li><li>Familiarity with EBITDA and basic financial statements (income statement, balance sheet, cash flow) is sufficient to support leadership in understanding performance.</li><li>Proven track record of introducing and implementing new processes, workflows, or tools to improve efficiency and organization.</li><li>Excellent organizational, time management, and multitasking skills in a fast-paced, growing business.</li><li>Strong written and verbal communication skills with a professional, confident demeanor.</li><li>Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) or similar productivity suites.</li><li>Experience with Federal/State bids, RFPs, or government contracting is a strong plus but not required. (will provide commission and bonuses for winning contracts/bids.)</li></ul>Skills &amp; Competencies:<ul><li>Strong understanding of basic financial principles and statements.</li><li>Analytical mindset with high attention to detail.</li><li>Comfortable working with data in Excel.</li><li>Ability to balance multiple projects and meet deadlines.</li><li>Clear communication and a collaborative working style.</li></ul>What We Offer:<ul><li>Competitive pay based on experience and performance.</li><li>Full-time, on-site position in Corpus Christi, Texas (this is not a remote role).</li><li>Professional development opportunities and mentorship from experienced financial partners.</li><li>A chance to grow with one of Texas&rsquo; fast-emerging cybersecurity companies.</li><li>A dynamic and collaborative team culture focused on innovation and integrity.</li><li>Salary range can vary upwards with commissions and bonuses</li><li>Opportunity to grow with a scaling cybersecurity company and shape the backbone of office operations.</li></ul>Pay: $48,093.79 - $125,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Office Manager & Bookkeeping/Financial Specialist

Join CoreRecon and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

CoreRecon

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Office Manager & Bookkeeping/Financial Specialist