Office Manager & Bookkeeping/Financial Specialist

About CoreRecon

CoreRecon is a Texas-based cybersecurity and IT services company headquartered in Corpus Christi, serving commercial and government clients with 24/7 security operations, managed IT services, and compliance-focused solutions. We are growing fast and need an Office Manager & Bookkeeping/Financial Specialist who can bring structure, organization, and fresh ideas to our day-to-day operations.

Position Overview

The Office Manager & Bookkeeping/Financial Specialist will oversee the daily operation of the CoreRecon office and act as the central coordination point for administration, finance-related workflows, and executive support. This role is ideal for someone highly organized, proactive, and confident in implementing new processes to improve efficiency and scalability. A strong understanding of basic financial metrics (including EBITDA), QuickBooks, and spreadsheet balancing is required to support leadership with accurate and timely information. This is an on-site role in Corpus Christi, TX, and is not remote.

Key Responsibilities

• Oversee daily office operations
• Ensure the office is fully stocked, organized, secure, and functioning smoothly.
• Manage vendor relationships, office supplies, mail, deliveries, and facility maintenance.
• Drive process and workflow improvements
• Review current administrative, financial, and communication processes and recommend improvements.
• Implement new tools and workflows (checklists, dashboards, templates, automations) to increase efficiency and reduce errors.
• Financial and bookkeeping support
• Maintain and reconcile transactions in QuickBooks, including invoices, bills, expenses, and payments.
• Assist with monthly closing activities, spreadsheet balancing, basic cash flow tracking, and financial reporting.
• Support leadership with a high-level understanding of EBITDA and other key financial metrics by preparing summary reports and tracking trends.
• Administrative and executive support
• Manage calendars, meetings, travel arrangements, and company events as needed.
• Prepare, organize, and maintain digital and physical records, contracts, and internal documentation.
• Draft and refine internal forms, SOPs, and office policies to standardize operations.
• HR and team coordination
• Assist with onboarding new hires (paperwork, accounts, orientation scheduling).
• Maintain employee files, track attendance/ PTO, and help coordinate performance review logistics.
• Support company culture by organizing team meetings, training, and occasional staff events.
• Support for bids and government work (preferred)
• Assist in gathering documentation, formatting, and organizing materials for Federal/State bids and RFP responses.
• Help maintain a library of standard company documents (capability statements, past performance, certifications) for use in proposals.

Qualifications

Education & Experience:

• Associate or Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience).
• 3+ years of experience in office management, administrative management, or a similar operations/administrative role.
• Strong working knowledge of QuickBooks for day-to-day bookkeeping tasks.
• Strong knowledge in providing daily quotes to clients and potential new clients.
• Proficiency with spreadsheet balancing and analysis (Excel or Google Sheets), including reconciliations, basic formulas, and building clear reports.
• Familiarity with EBITDA and basic financial statements (income statement, balance sheet, cash flow) is sufficient to support leadership in understanding performance.
• Proven track record of introducing and implementing new processes, workflows, or tools to improve efficiency and organization.
• Excellent organizational, time management, and multitasking skills in a fast-paced, growing business.
• Strong written and verbal communication skills with a professional, confident demeanor.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) or similar productivity suites.
• Experience with Federal/State bids, RFPs, or government contracting is a strong plus but not required. (will provide commission and bonuses for winning contracts/bids.)

Skills & Competencies:

• Strong understanding of basic financial principles and statements.
• Analytical mindset with high attention to detail.
• Comfortable working with data in Excel.
• Ability to balance multiple projects and meet deadlines.
• Clear communication and a collaborative working style.

What We Offer:

• Competitive pay based on experience and performance.
• Full-time, on-site position in Corpus Christi, Texas (this is not a remote role).
• Professional development opportunities and mentorship from experienced financial partners.
• A chance to grow with one of Texas’ fast-emerging cybersecurity companies.
• A dynamic and collaborative team culture focused on innovation and integrity.
• Salary range can vary upwards with commissions and bonuses
• Opportunity to grow with a scaling cybersecurity company and shape the backbone of office operations.

Pay: $48,093.79 - $125,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person