Qureos Mentor

County of Summit

<div></div><div>Position Description
Administrative Specialist
 
 
General Overview:
 
Under general direction and guidance, supervises and coordinates assigned staff with multi-divisional job functions for the Summit County Sheriff's Office ID/Records Bureau. Performs a variety of Office &amp; Clerical, Technical, and Professional work with an emphasis on the Ohio Public Records and Sunshine Laws (Ohio Revised Code 149.43). Serves as the primary contract to resolve operational issues in multi-divisional offices, including work of a confidential nature. Assist in training and processes management. 
 
Qualifications:
 
Completion of secondary education, three (3) years of clerical experience, including one (1) year supervisory experience, or equivalent combinations of training and/or experience. 
 
General Statement of Duties: 
Supervises ID/Records support staff and related services; Must be able to make decisions independently regarding day-to-day operations, following policy and procedures. Operates as a positive and reputable representative of the Sheriff&rsquo;s Office in a public service position, while executing organizational and exceptional customer service skills. Serves to assist and support appointing authorities, agency directors, and other officials; department heads and the public; receives and resolves complaints; provides information and responds to inquiries of a general or complex nature. Prepares and maintains Record Retention documents in accordance with the Summit County Records Commission Policies. 
 
Job Duties:<ul><li>
Establish and maintain a friendly working atmosphere as a supervisor; coordinate work functions toward common objectives; communicate effectively in oral or written form.</li><li>
Supervises multi-divisional support staff (i.e., plans, schedules, and assigns work, completes quality assurance activities, trains and evaluates employee work performance, interviews job applicants and recommends their hire; processes payroll; approves leave requests according to established policy; recommends commendation and discipline as necessary; and resolves conflicts as needed.</li><li>
Oversee Compliance with all staff training (i.e., Sunshine Law, Relias, County Compliance, Policy &amp; Procedure review)</li><li>
Engages in conversations, including but not limited to Attorneys, Court Personnel, and Law Enforcement agencies, seeking public records of a more complex nature; Subpoenas receiving and/or processing; May testify in court.</li><li>
Ensures work is performed efficiently according to established policy and procedures to meet the timely functions of the Records &amp; ID Bureau.</li><li>
Tyler Mobile/LERMS/JMS &ndash; Become SME (Subject Matter Expert) for all Records Management Systems within the Summit County Sheriff&rsquo;s Office. *</li><li>
Proficient in LEADS and OHLEG Certifications. *</li><li>
Monthly submission of NIBRS/OIBRS submission to OCJS.</li><li>
Monthly finance reconciliation to the Fiscal Office from the Records Division.</li><li>
Ensures all paper or electronic records within the Summit County Sheriff&rsquo;s Office are maintained and/or disposed of according to the Summit County Records Commission Rules; Update Record Retention Schedule in accordance with Rules of the Summit County Records Commission; Attend Bi-annual Records Commission meetings.
</li></ul><ul><li> Oversee New hire, Retired, and Special Deputy employee ID processing.
</li><li> Policy and Procedures updates as needed and/or required; Update and Maintain Records Training Manual.</li></ul><ul><li>
Conducts research as needed and data analysis in preparation of reports at the direction of agency directors and other officials or as established as normal business practice.</li><li>
Annual Report Submission for ID/Records Bureau and any related services.</li><li>
Performs other related job functions as assigned.</li></ul>
 *Indicates developed after employment 
 
ESSENTIAL JOB FUNCTIONS: 
1. Effective written and oral communication skills, understanding, and problem-solving. 
2. Ability to adjust, adapt, and implement any advances in technology and electronic software.
 
3. Collect data, establish facts, and draw valid conclusions. 
4. Obtain and disseminate public record information in a timely manner. 
5. Ensure adherence to confidentiality and data protection. 
6. Strong multi-tasking and organizational skills; High level of attention to detail. 
7. Occasional travel as needed for training and/or meetings. 
 
 
INTERNAL &amp; EXTERNAL POSTING
Schedule: Monday -Friday 7:30 am - 4:00 pm 
 
Work Location: 205 East Crosier Street, Akron, OH 44301 
 
Pre-Employment Testing Requirements: Pre-employment Drug and Alcohol Testing, Criminal Background Check, Voice analysis testing.
Position : 315012001
Code : 20263100-6
Type : INTERNAL &amp; EXTERNAL
Group : SHERIFF CL
Job Family : LAW ENFORCEMENT/SECURITY
Posting Start : 03/19/2026
Posting End : 03/24/2026 
MINIMUM HOURLY RATE: $26.28</div>

ADMINISTRATIVE SPECIALIST

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County of Summit

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ADMINISTRATIVE SPECIALIST