ADMINISTRATIVE SPECIALIST

Position Description

Administrative Specialist

General Overview:
Under general direction and guidance, supervises and coordinates assigned staff with multi-divisional job functions for the Summit County Sheriff's Office ID/Records Bureau. Performs a variety of Office & Clerical, Technical, and Professional work with an emphasis on the Ohio Public Records and Sunshine Laws (Ohio Revised Code 149.43). Serves as the primary contract to resolve operational issues in multi-divisional offices, including work of a confidential nature. Assist in training and processes management.

Qualifications:
Completion of secondary education, three (3) years of clerical experience, including one (1) year supervisory experience, or equivalent combinations of training and/or experience.

General Statement of Duties:
Supervises ID/Records support staff and related services; Must be able to make decisions independently regarding day-to-day operations, following policy and procedures. Operates as a positive and reputable representative of the Sheriff’s Office in a public service position, while executing organizational and exceptional customer service skills. Serves to assist and support appointing authorities, agency directors, and other officials; department heads and the public; receives and resolves complaints; provides information and responds to inquiries of a general or complex nature. Prepares and maintains Record Retention documents in accordance with the Summit County Records Commission Policies.

Job Duties:

• Establish and maintain a friendly working atmosphere as a supervisor; coordinate work functions toward common objectives; communicate effectively in oral or written form.
• Supervises multi-divisional support staff (i.e., plans, schedules, and assigns work, completes quality assurance activities, trains and evaluates employee work performance, interviews job applicants and recommends their hire; processes payroll; approves leave requests according to established policy; recommends commendation and discipline as necessary; and resolves conflicts as needed.
• Oversee Compliance with all staff training (i.e., Sunshine Law, Relias, County Compliance, Policy & Procedure review)
• Engages in conversations, including but not limited to Attorneys, Court Personnel, and Law Enforcement agencies, seeking public records of a more complex nature; Subpoenas receiving and/or processing; May testify in court.
• Ensures work is performed efficiently according to established policy and procedures to meet the timely functions of the Records & ID Bureau.
• Tyler Mobile/LERMS/JMS – Become SME (Subject Matter Expert) for all Records Management Systems within the Summit County Sheriff’s Office. *
• Proficient in LEADS and OHLEG Certifications. *
• Monthly submission of NIBRS/OIBRS submission to OCJS.
• Monthly finance reconciliation to the Fiscal Office from the Records Division.
• Ensures all paper or electronic records within the Summit County Sheriff’s Office are maintained and/or disposed of according to the Summit County Records Commission Rules; Update Record Retention Schedule in accordance with Rules of the Summit County Records Commission; Attend Bi-annual Records Commission meetings.

• Oversee New hire, Retired, and Special Deputy employee ID processing.
• Policy and Procedures updates as needed and/or required; Update and Maintain Records Training Manual.

• Conducts research as needed and data analysis in preparation of reports at the direction of agency directors and other officials or as established as normal business practice.
• Annual Report Submission for ID/Records Bureau and any related services.
• Performs other related job functions as assigned.

*Indicates developed after employment

ESSENTIAL JOB FUNCTIONS:
1. Effective written and oral communication skills, understanding, and problem-solving.
2. Ability to adjust, adapt, and implement any advances in technology and electronic software.
3. Collect data, establish facts, and draw valid conclusions.
4. Obtain and disseminate public record information in a timely manner.
5. Ensure adherence to confidentiality and data protection.
6. Strong multi-tasking and organizational skills; High level of attention to detail.
7. Occasional travel as needed for training and/or meetings.

INTERNAL & EXTERNAL POSTING

Schedule: Monday -Friday 7:30 am - 4:00 pm

Work Location: 205 East Crosier Street, Akron, OH 44301

Pre-Employment Testing Requirements: Pre-employment Drug and Alcohol Testing, Criminal Background Check, Voice analysis testing.

Position : 315012001

Code : 20263100-6

Type : INTERNAL & EXTERNAL

Group : SHERIFF CL

Job Family : LAW ENFORCEMENT/SECURITY

Posting Start : 03/19/2026

Posting End : 03/24/2026

MINIMUM HOURLY RATE: $26.28