Qureos Mentor

DKK Industrial Products India Pvt Ltd

Job Description1. Position: Sr. Executive &ndash; Admin &amp; Operations2. Reports To: VP / Directors3. Reportees: Junior Staff / Executives4. Department: Admin &amp; Operations5. Location: Chandivali, Andheri-East, Mumbai6. Geographical Coverage: All IndiaJob PurposeResponsible for ensuring smooth day-to-day functioning across business operations, compliance, vendor coordination, logistics, and office administration.7. Roles &amp; ResponsibilitiesOperations Management:<ul><li>Oversee day-to-day business operations and ensure seamless workflow across departments.</li><li>Manage procurement, vendor negotiations, and purchase orders.</li><li>Coordinate with suppliers, customers, logistics partners, and consultants for timely execution of activities.</li><li>Track shipments, clearances, and documentation for imports/exports.</li><li>Maintain MIS reports and dashboards for management review.</li></ul>Procurement &amp; Vendor Management:<ul><li>Collect and verify vendor registration documents; maintain updated vendor records.</li><li>Supervise purchase order generation, obtain management approval, and release to vendors.</li><li>Follow up with vendors for confirmations and ensure compliance with agreed terms.</li><li>Track and follow up on POs.</li><li>Update material receipts.</li><li>Negotiate and coordinate with vendors for timely supply and services.</li></ul>Dispatch Management:<ul><li>Prepare and circulate weekly dispatch reports to Regional Managers.</li><li>Consolidate and share monthly dispatch reports with Regional Managers and Directors.</li><li>Track and update dispatch status to vendors/customers.</li><li>Manage material supply chain coordination and monitor timely deliveries.</li></ul>Administration:<ul><li>Ensure smooth office administration including facilities, contracts, vendor management, and compliance.</li><li>Draft and review official letters, agreements, and documentation.</li><li>Support management in scheduling and official communications.</li></ul>Sales &amp; MIS Reporting:<ul><li>Prepare and maintain monthly sales reports and summaries for Directors.</li><li>Generate and share monthly free sample reports with Regional Managers.</li><li>Support preparation of MIS dashboards and management presentations.</li></ul>Finance &amp; Compliance Coordination:<ul><li>Liaise with accounts/finance team for statutory filings and audits.</li><li>Maintain records of expenses, budgets, and operational costs.</li><li>Ensure adherence to company policies, government regulations, and compliance requirements.</li></ul>Management Support:<ul><li>Act as a key support resource to the Directors for operational execution.</li><li>Prepare presentations, reports, and business proposals as required.</li><li>Drive process improvements and bring efficiency in daily operations.</li></ul>8. Key Requirements for the Role<ul><li>Male/Female candidate.</li><li>Proficiency in written &amp; spoken English.</li><li>6&ndash;8 years&rsquo; experience in operations/admin role in engineering or manufacturing company.</li><li>Strong organizational and multitasking ability.</li><li>Excellent written &amp; verbal communication.</li><li>Vendor and stakeholder management.</li><li>Computer skills: MS Word, Excel &amp; PowerPoint.</li><li>Knowledge of procurement, dispatch and vendor/supplier management.</li><li>Knowledge of Tally software.</li><li>Knowledge of import/export documentation and compliance (added advantage).</li></ul>9. Knowledge &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Science / Commerce.</li><li>Master&rsquo;s degree in Business Administration (preferred).</li></ul>10. Key Skills Required<ul><li>Fast learner.</li><li>Interpersonal skills.</li><li>Good analytical skills.</li><li>Good communication skills.</li><li>Proactive and solution-oriented approach.</li><li>Email writing.</li><li>Time management.</li><li>Strong interpersonal skills with a team-oriented mindset.</li><li>Ability to work independently while aligning with management directions.</li></ul>11. Personal Attributes<ul><li>Proactive, responsible, and hands-on in execution.</li><li>Strong follow-up and problem-solving ability.</li><li>Team player with effective coordination and interpersonal skills.</li><li>Ability to work independently while aligning with management directions.</li></ul>12. Compensation<ul><li>Fixed salary &ndash; &#8377;4&ndash;5 lakh per annum.</li><li>Perks &ndash; Provident Fund, Medical Insurance, Life Insurance, Accident Insurance, etc.</li></ul>Job Types: Full-time, PermanentPay: &#8377;400,000.00 - &#8377;500,000.00 per yearBenefits:<ul><li>Cell phone reimbursement</li><li>Health insurance</li><li>Leave encashment</li><li>Life insurance</li><li>Paid sick time</li><li>Provident Fund</li></ul>Application Question(s):<ul><li>How many years of experience do you have in administrative and operations management?</li><li>Are you proficient in MS Office Suite (Excel, Word, PowerPoint, Outlook)?</li><li>What is your notice period?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Admin &amp; Operations: 8 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Andheri, Mumbai, Maharashtra (Preferred)</li></ul>Work Location: In person

Senior Executive-Admin & Operations (Procurement & Vendor Management)

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DKK Industrial Products India Pvt Ltd

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Senior Executive-Admin & Operations (Procurement & Vendor Management)