Abrar Admin

DreamTree Project

JOB TITLE: ReceptionistSTATUS: Regular, hourly, non-exempt PAY RATE: $18-$22 per hourREPORTS TO: Director of OperationsPosition Status: Full-time regular employee at 36 hours/week. Nonexempt.Front Desk Receptionist:<ul><li>Provides service withintegrity, respect, empathy, and confidentiality to youth, families and donors;</li><li>Supports a safe and structured environment for all staff and youth.</li></ul>Education &amp; Experience Requirements: <ul><li>High school diploma or equivalent and at least 2 years of relevant work experience OR</li><li>Bachelor&rsquo;s degree and at least 1 year of relevant work experience</li><li>Preferred: speaks fluent Spanish or Tiwa.</li></ul>Primary Responsibilities:<ul><li>General Receptionist Duties:</li><li>Greet people with a friendly, caring and professional demeanor.</li><li>Maintain office hours including answering phone and door Monday through Friday, 9:00 a.m. to 4:00 p.m.</li><li>Answer the main office phone, assist callers, and check voicemail daily.</li><li>Assist visitors in navigating what services they need and are eligible for.</li><li>Assist with &ldquo;day resource&rdquo; daily activities and help with day resource departmental needs.</li><li>Maintain the day resource calendar of visitors and appointments.</li><li>Work in collaboration with DreamTree&rsquo;s Youth Shelter, Housing, department, Street Outreach, NEST Shelter and local agencies</li><li>Provide excellent customer service and hospitality to visitors including donors, youth and adult clients, individuals and families seeking services etc.</li><li>Assist people who come into the office in getting to the correct department or person, or providing information on community resources.</li><li>Enforce a visitor sign-in log, and ensure all visitors wear a visitor badge.</li><li>Assist in receiving deliveries, distributing packages or notifying recipients and Operations Coordinator.</li><li>Accept donations from walk-ins and provide receipts.</li><li>Administrative Duties:</li><li>Check mail daily at Taos Post Office and three street boxes.</li><li>Sort mail, log incoming packages, open all DTP mail, scan and file bills to be paid, and log checks for deposit.</li><li>Distribute mail to client mailboxes for TLP and youth shelter.</li><li>Prepare signed checks for mailing, and distribute and log checks picked up at the office.</li><li>Assist with filing and other administrative tasks as directed.</li><li>Maintain office supply inventory list, including office supply and paper supply cabinets.</li><li>Assists in keeping client reservations and payments up to date with the hotel programs when active.</li><li>Makes and confirms reservations for outside meeting spaces when needed.</li><li>Oversee vehicle and room reservations, and manage those calendars.</li><li>Manage petty cash box: distributing to staff as needed, collecting receipts, reconciling.</li><li>Hold the key for and maintain the deposit box.</li><li>Collecting staff ID photos and business card information, and keeping up to date in spreadsheets, and sending that info to the Design Team for ordering.</li><li>Little Green Light donation data entry and send Thank You notes to donors.</li><li>Maintain the on-call calendar.</li><li>Office Organization:</li><li>Coordination of the overall building organization, and maintaining a welcoming atmosphere.</li><li>Assist Operations Coordinator in organization of key lockboxes and monitoring staff key sign in and out.</li></ul><ul><li>Participate in on-call rotation.</li><li>Maintain a clean driving record based on DreamTree Project requirements.</li><li>Participate in other duties as assigned.</li></ul>Additional Compensation:<ul><li>$100 = 30 Days after start date</li><li>$100 = 60 Days after start date</li></ul>Job Type: Full-timePay: $18.00 - $22.00 per hourExpected hours: 36 per weekBenefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Front Desk Receptionist

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DreamTree Project

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Front Desk Receptionist