Qureos Mentor

Flex Fleet Ship Management Services LLC

Key Responsibilities: ISM &amp; Documentation Management<ul><li>Maintain, update, and track all ISM Code documentation, certificates, and records for assigned vessels.</li><li>Assist in the preparation, circulation, and filing of safety-related documents, procedures, and manuals.</li><li>Follow up on vessel statutory and class certificates, flag state documents, and ensure timely renewals.</li><li>Support document control, filing systems, and electronic records for compliance with internal and external audits.</li></ul>Operational Support<ul><li>Assist the Senior Operations Executive in daily vessel operational matters, including reporting and compliance monitoring.</li><li>Monitor vessel reports and escalate issues as required.</li><li>Liaise with vessel crew and provide administrative support for operational requests.</li><li>Track and report on operational KPIs (including incidents, near-misses, safety drills).</li></ul>Audit &amp; Inspection Assistance<ul><li>Coordinate vessel inspections, internal audits, and external audits (Class, Flag, Port State, Oil Major, etc.).</li><li>Prepare documentation and checklists for audits and inspections.</li><li>Track audit findings and ensure timely closure of corrective actions.</li></ul>Administrative &amp; Reporting Duties<ul><li>Provide administrative support to Operations and HSE departments, including record-keeping, correspondence, and reports.</li><li>Assist in preparing presentations and reports for management meetings.</li></ul>Qualifications &amp; RequirementsEducation:<ul><li>Diploma or Bachelor&rsquo;s degree in Marine Engineering, Shipping &amp; Maritime Studies, Nautical Science, or QHSE Management.</li></ul>Experience:<ul><li>1&ndash;3 years of experience in ship management, marine operations, vessel manufacturing, or HSE roles within the maritime industry.</li><li>Internship or exposure to ISM Code compliance, vessel documentation, and audit preparation is an advantage.</li></ul>Knowledge &amp; Skills:<ul><li>Working knowledge of ISM Code, ISPS, MARPOL, SOLAS, and other international maritime regulations.</li><li>Familiarity with vessel documentation, statutory and class certificates, and flag state requirements.</li><li>Understanding of shipyard operations, vessel commissioning, and safety standards.</li><li>Strong organizational and documentation skills.</li><li>Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).</li><li>Good communication and coordination skills with multinational crew and office staff.</li><li>Attention to detail and ability to follow through on assigned tasks.</li></ul>Preferred Competencies<ul><li>Ability to work under pressure and meet deadlines in a fast-paced marine environment.</li><li>Strong problem-solving and analytical skills.</li><li>Team player with a proactive approach to safety and compliance.</li></ul>Job Type: Full-time

Operations and HSE Assistant Executive

Join Flex Fleet Ship Management Services LLC and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Flex Fleet Ship Management Services LLC

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Operations and HSE Assistant Executive