Operations and HSE Assistant Executive

Key Responsibilities: ISM & Documentation Management

• Maintain, update, and track all ISM Code documentation, certificates, and records for assigned vessels.
• Assist in the preparation, circulation, and filing of safety-related documents, procedures, and manuals.
• Follow up on vessel statutory and class certificates, flag state documents, and ensure timely renewals.
• Support document control, filing systems, and electronic records for compliance with internal and external audits.

Operational Support

• Assist the Senior Operations Executive in daily vessel operational matters, including reporting and compliance monitoring.
• Monitor vessel reports and escalate issues as required.
• Liaise with vessel crew and provide administrative support for operational requests.
• Track and report on operational KPIs (including incidents, near-misses, safety drills).

Audit & Inspection Assistance

• Coordinate vessel inspections, internal audits, and external audits (Class, Flag, Port State, Oil Major, etc.).
• Prepare documentation and checklists for audits and inspections.
• Track audit findings and ensure timely closure of corrective actions.

Administrative & Reporting Duties

• Provide administrative support to Operations and HSE departments, including record-keeping, correspondence, and reports.
• Assist in preparing presentations and reports for management meetings.

Qualifications & Requirements

Education:

• Diploma or Bachelor’s degree in Marine Engineering, Shipping & Maritime Studies, Nautical Science, or QHSE Management.

Experience:

• 1–3 years of experience in ship management, marine operations, vessel manufacturing, or HSE roles within the maritime industry.
• Internship or exposure to ISM Code compliance, vessel documentation, and audit preparation is an advantage.

Knowledge & Skills:

• Working knowledge of ISM Code, ISPS, MARPOL, SOLAS, and other international maritime regulations.
• Familiarity with vessel documentation, statutory and class certificates, and flag state requirements.
• Understanding of shipyard operations, vessel commissioning, and safety standards.
• Strong organizational and documentation skills.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Good communication and coordination skills with multinational crew and office staff.
• Attention to detail and ability to follow through on assigned tasks.

Preferred Competencies

• Ability to work under pressure and meet deadlines in a fast-paced marine environment.
• Strong problem-solving and analytical skills.
• Team player with a proactive approach to safety and compliance.

Job Type: Full-time