Abrar Admin

Forest Medical Group

Job PurposeThe HR Coordinator plays a key role in supporting the smooth and effective running of the GP practice by providing high-quality HR administration and coordination. The post-holder will ensure all HR-related administrative duties are carried out in line with agreed practice procedures, protocols, and timescales, working closely with the management team and external advisors as required.Key ResponsibilitiesThe post-holder will work collaboratively with the Practice Manager, management team, and wider staff group to support a positive, compliant, and well-organised working environment.HR Responsibilities&middot; Support recruitment and selection activities, including liaising with recruitment agencies, posting job adverts, arranging interviews, and completing post-interview paperwork.&middot; Coordinate the probation process, ensuring managers diarise and complete probation review meetings and submit the appropriate documentation for personnel files.&middot; Coordinate and maintain training and development records for all staff.&middot; Manage the leaver process, including acknowledging resignations, calculating outstanding annual leave, and maintaining exit interview records.&middot; Administer and update HR documentation in line with company policy and guidance from external HR advisors.&middot; Monitor holiday and sickness/absence records and report to line managers when trigger points are reached.&middot; Conduct DBS checks where required and ensure all right-to-work documentation is up to date and accurately recorded.&middot; Monitor and maintain the Practice Bonus Scheme in line with agreed objectives and provide reports to the management team.&middot; Liaise with external HR partners regarding the development and implementation of HR policies and procedures.Business and Practice Support Responsibilities&middot; Ensure all staff timesheets are collected, accurately collated, and submitted for payroll, proactively reminding managers of deadlines.&middot; Attend and support meetings as required, including preparing agendas, taking accurate minutes, and ensuring timely distribution to attendees.&middot; Promote equality, diversity, and inclusion as an integral part of the practice culture.&middot; Contribute to weekly staff communications, ensuring birthdays, length of service milestones, training updates, Social Media updates and bonus information are shared with teams.&middot; Complete the NHS Workforce Census on a monthly basis.ConfidentialityIn the course of their duties within a GP practice setting, the post-holder may have access to confidential information relating to patients, carers, practice staff, other healthcare professionals, and the practice as a business organisation. All such information must be regarded as strictly confidential.&middot; Confidential information may only be disclosed to authorised individuals in accordance with practice policies, procedures, and relevant data protection legislation.&middot; The post-holder is expected to uphold the highest standards of confidentiality at all times.Health &amp; SafetyThe post-holder will assist in promoting and maintaining their own and others&rsquo; health, safety, and security in line with the practice&rsquo;s Health &amp; Safety Policy, Health&amp; Safety Manual, Infection Control Policy, and published procedures, recognising the importance of a safe environment for patients, staff, and visitors. This includes:&middot; Using personal security systems in accordance with practice guidelines.&middot; Identifying risks within work activities and managing those risks appropriately.&middot; Making effective use of training to update knowledge and skills.&middot; Applying appropriate infection control procedures and maintaining tidy, safe work areas.&middot; Reporting health, safety, and infection hazards promptly.&middot; Assisting in maintaining general standards of cleanliness within work and patient areas.&middot; Undertaking mandatory infection control training (minimum annually).&middot; Reporting potential risks as identified.&middot; Demonstrating due regard for safeguarding and promoting the welfare of children.Equality and DiversityThe post-holder will support equality, diversity, and the rights of patients, carers, and colleagues by:&middot; Acting in a manner consistent with current legislation, practice policies, and procedures.&middot; Respecting privacy, dignity, needs, and beliefs.&middot; Behaving in a welcoming, non-judgemental way that respects individual circumstances, feelings, priorities, and rights.QualityThe post-holder will strive to maintain and improve quality within the practice by:&middot; Alerting team members to quality and risk issues.&middot; Assessing personal performance and taking accountability for actions.&middot; Contributing to team effectiveness by reflecting on practice and suggesting improvements.&middot; Working effectively with external agencies to meet patient needs.&middot; Managing own time, workload, and resources efficiently.Job Type: Part-timeBenefits:<ul><li>Bereavement leave</li><li>Company events</li><li>Company pension</li><li>Cycle to work scheme</li><li>Employee discount</li><li>Free flu jabs</li><li>On-site parking</li><li>Sick pay</li></ul>Work Location: In personJob Types: Part-time, PermanentPay: From &pound;13.00 per hourBenefits:<ul><li>Bereavement leave</li><li>Company pension</li><li>Employee discount</li><li>Free flu jabs</li><li>Free parking</li><li>On-site parking</li><li>Sick pay</li></ul>Work Location: In person

HR Coordinator

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Forest Medical Group

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HR Coordinator