HR Coordinator

Job Purpose

The HR Coordinator plays a key role in supporting the smooth and effective running of the GP practice by providing high-quality HR administration and coordination. The post-holder will ensure all HR-related administrative duties are carried out in line with agreed practice procedures, protocols, and timescales, working closely with the management team and external advisors as required.

Key Responsibilities

The post-holder will work collaboratively with the Practice Manager, management team, and wider staff group to support a positive, compliant, and well-organised working environment.

HR Responsibilities

· Support recruitment and selection activities, including liaising with recruitment agencies, posting job adverts, arranging interviews, and completing post-interview paperwork.

· Coordinate the probation process, ensuring managers diarise and complete probation review meetings and submit the appropriate documentation for personnel files.

· Coordinate and maintain training and development records for all staff.

· Manage the leaver process, including acknowledging resignations, calculating outstanding annual leave, and maintaining exit interview records.

· Administer and update HR documentation in line with company policy and guidance from external HR advisors.

· Monitor holiday and sickness/absence records and report to line managers when trigger points are reached.

· Conduct DBS checks where required and ensure all right-to-work documentation is up to date and accurately recorded.

· Monitor and maintain the Practice Bonus Scheme in line with agreed objectives and provide reports to the management team.

· Liaise with external HR partners regarding the development and implementation of HR policies and procedures.

Business and Practice Support Responsibilities

· Ensure all staff timesheets are collected, accurately collated, and submitted for payroll, proactively reminding managers of deadlines.

· Attend and support meetings as required, including preparing agendas, taking accurate minutes, and ensuring timely distribution to attendees.

· Promote equality, diversity, and inclusion as an integral part of the practice culture.

· Contribute to weekly staff communications, ensuring birthdays, length of service milestones, training updates, Social Media updates and bonus information are shared with teams.

· Complete the NHS Workforce Census on a monthly basis.

Confidentiality

In the course of their duties within a GP practice setting, the post-holder may have access to confidential information relating to patients, carers, practice staff, other healthcare professionals, and the practice as a business organisation. All such information must be regarded as strictly confidential.

· Confidential information may only be disclosed to authorised individuals in accordance with practice policies, procedures, and relevant data protection legislation.

· The post-holder is expected to uphold the highest standards of confidentiality at all times.

Health & Safety

The post-holder will assist in promoting and maintaining their own and others’ health, safety, and security in line with the practice’s Health & Safety Policy, Health

& Safety Manual, Infection Control Policy, and published procedures, recognising the importance of a safe environment for patients, staff, and visitors. This includes:

· Using personal security systems in accordance with practice guidelines.

· Identifying risks within work activities and managing those risks appropriately.

· Making effective use of training to update knowledge and skills.

· Applying appropriate infection control procedures and maintaining tidy, safe work areas.

· Reporting health, safety, and infection hazards promptly.

· Assisting in maintaining general standards of cleanliness within work and patient areas.

· Undertaking mandatory infection control training (minimum annually).

· Reporting potential risks as identified.

· Demonstrating due regard for safeguarding and promoting the welfare of children.

Equality and Diversity

The post-holder will support equality, diversity, and the rights of patients, carers, and colleagues by:

· Acting in a manner consistent with current legislation, practice policies, and procedures.

· Respecting privacy, dignity, needs, and beliefs.

· Behaving in a welcoming, non-judgemental way that respects individual circumstances, feelings, priorities, and rights.

Quality

The post-holder will strive to maintain and improve quality within the practice by:

· Alerting team members to quality and risk issues.

· Assessing personal performance and taking accountability for actions.

· Contributing to team effectiveness by reflecting on practice and suggesting improvements.

· Working effectively with external agencies to meet patient needs.

· Managing own time, workload, and resources efficiently.

Job Type: Part-time

Benefits:

• Bereavement leave
• Company events
• Company pension
• Cycle to work scheme
• Employee discount
• Free flu jabs
• On-site parking
• Sick pay

Work Location: In person

Job Types: Part-time, Permanent

Pay: From £13.00 per hour

Benefits:

• Bereavement leave
• Company pension
• Employee discount
• Free flu jabs
• Free parking
• On-site parking
• Sick pay

Work Location: In person