Qureos Mentor

GOLDENSHINE FACILITIES MANAGEMENT

1. Administrative &amp; Office Management<ul><li>Managing daily office operations and ensuring smooth workflow.</li><li>Preparing letters, memos, quotations, reports, and correspondence.</li><li>Maintaining filing systems (physical &amp; digital) for easy document retrieval.</li><li>Handling incoming/outgoing emails, calls, and communication.</li></ul>2. Project &amp; Site Coordination<ul><li>Coordinating with project managers, site engineers, subcontractors, and suppliers.</li><li>Preparing and updating project documents such as daily reports, work schedules, site instructions, and progress updates.</li><li>Assisting with material requests (MR), purchase orders (PO), and delivery coordination.</li></ul>3. Documentation &amp; Compliance<ul><li>Managing company documents like trade licenses, insurance, contracts, agreements, and renewals.</li><li>Handling submissions to authorities (DCD, ADM, DM, Civil Defense, etc.).</li><li>Maintaining HR and employee records, visa tracking, and renewals.</li></ul>4. Meetings &amp; Communication<ul><li>Scheduling and organizing meetings, preparing agendas, and taking minutes.</li><li>Communicating construction updates to stakeholders and management.</li><li>Following up on pending tasks with departments.</li></ul>5. Finance &amp; Accounts Support<ul><li>Assisting the accounts team with invoice preparation, payment follow-ups, quotations, and LPOs.</li><li>Maintaining petty cash and ensuring proper receipts.</li><li>Coordinating with suppliers for billing, payments, and statements.</li></ul>6. Procurement Support<ul><li>Contacting suppliers for quotations and preparing comparison sheets.</li><li>Assisting with material approvals, orders, and tracking deliveries to the site.</li><li>Ensuring all procurement documents are properly filed.</li></ul>7. HR &amp; Employee Support<ul><li>Coordinating visa applications, renewals, medical, and Emirates ID appointments.</li><li>Managing employee attendance, leave records, and company policies.</li><li>Assisting with new employee onboarding and documentation.</li></ul>8. CEO/Manager Assistance<ul><li>Managing calendars, travel arrangements, and appointments for management.</li><li>Preparing presentations, reports, and confidential documents.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Secretary

Join GOLDENSHINE FACILITIES MANAGEMENT and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

GOLDENSHINE FACILITIES MANAGEMENT

ABOUT_COMPANY

Secretary