Secretary

1. Administrative & Office Management

• Managing daily office operations and ensuring smooth workflow.
• Preparing letters, memos, quotations, reports, and correspondence.
• Maintaining filing systems (physical & digital) for easy document retrieval.
• Handling incoming/outgoing emails, calls, and communication.

2. Project & Site Coordination

• Coordinating with project managers, site engineers, subcontractors, and suppliers.
• Preparing and updating project documents such as daily reports, work schedules, site instructions, and progress updates.
• Assisting with material requests (MR), purchase orders (PO), and delivery coordination.

3. Documentation & Compliance

• Managing company documents like trade licenses, insurance, contracts, agreements, and renewals.
• Handling submissions to authorities (DCD, ADM, DM, Civil Defense, etc.).
• Maintaining HR and employee records, visa tracking, and renewals.

4. Meetings & Communication

• Scheduling and organizing meetings, preparing agendas, and taking minutes.
• Communicating construction updates to stakeholders and management.
• Following up on pending tasks with departments.

5. Finance & Accounts Support

• Assisting the accounts team with invoice preparation, payment follow-ups, quotations, and LPOs.
• Maintaining petty cash and ensuring proper receipts.
• Coordinating with suppliers for billing, payments, and statements.

6. Procurement Support

• Contacting suppliers for quotations and preparing comparison sheets.
• Assisting with material approvals, orders, and tracking deliveries to the site.
• Ensuring all procurement documents are properly filed.

7. HR & Employee Support

• Coordinating visa applications, renewals, medical, and Emirates ID appointments.
• Managing employee attendance, leave records, and company policies.
• Assisting with new employee onboarding and documentation.

8. CEO/Manager Assistance

• Managing calendars, travel arrangements, and appointments for management.
• Preparing presentations, reports, and confidential documents.

Job Type: Full-time

Pay: AED2,500.00 - AED3,000.00 per month