Qureos Mentor

Green Umbrella

<div>
 
 
 The Fleet Executive ensures end‑to‑end operational readiness and compliance for dealership vehicles&mdash;from import and customs clearance through yard receipt, storage, pre‑delivery inspection (PDI) readiness, and dispatch to showrooms/customers. The role owns inventory accuracy, customs documentation &amp; compliance, yard safety &amp; housekeeping, and vehicle flow optimization, coordinating closely with suppliers, customs brokers, transporters, and dealership sales/finance teams.
 
 
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 
 
 
 
 <ul>
 <li>
 Maintain accurate stock records in the Dealer Management System (DMS)/ERP (e.g., VIN, model, color, variant, status, aging).
 </li>
 <li>
 Perform daily cycle counts, weekly reconciliation, and monthly physical inventory; lead root-cause analysis for variances.
 </li>
 <li>
 Track vehicle lifecycle statuses: in-transit, at port, customs cleared, in yard, PDI-ready, reserved, delivered.
 </li>
 <li>
 Implement and audit inventory controls (barcode/RFID, VIN plate checks, vehicle movement logs).
 </li>
 <li>
 Monitor aging &amp; floorplan timelines; flag slow movers; coordinate allocation to sales channels and promotions.
 </li>
 <li>
 Prepare and verify import documentation:
 
 commercial invoice, packing list, Bill of Lading/AWB, COO, HS codes, duty/tax calculations
 
 , and regulatory permits.
 </li>
 <li>
 Liaise with
 
 customs brokers, port authorities
 
 , and government agencies to ensure
 
 timely, compliant clearance
 
 .
 </li>
 <li>
 Track
 
 shipment milestones
 
 (ETA, port discharge, inspection, duty payment, release) and maintain audit trails.
 </li>
 <li>
 Ensure adherence to
 
 local regulations
 
 (valuation, standards, homologation, environmental/vehicle compliance).
 </li>
 <li>
 Resolve holds/discrepancies; escalate
 
 risk items
 
 and maintain a
 
 post‑entry/adjustment
 
 log.&middot;
 
 vehicle receiving, staging, parking plans, and yard layout optimization
 
 to minimize damage and movement time.
 </li>
 <li>
 Coordinate
 
 PDI scheduling
 
 , accessory fitment, detailing, and readiness for delivery.&middot; Implement
 
 HSSE
 
 standards (speed limits, PPE, fire safety, spill control, first aid, emergency procedures).
 </li>
 <li>
 Conduct
 
 vehicle condition checks
 
 on arrival; record damages; manage claims with carriers/insurers.
 </li>
 <li>
 Plan and schedule
 
 transport
 
 from port to yard and yard to dealerships/customers; optimize routing and costs.
 </li>
 <li>
 Manage
 
 3PL carriers
 
 : performance reviews, POD collection, damage/loss reporting, penalty/bonus mechanisms.
 </li>
 <li>
 Align dispatch plans with
 
 sales forecasts
 
 , reservations, and customer delivery dates.&middot; Ensure
 
 data integrity
 
 across DMS/ERP and customs systems; standardize naming/coding (model, variant, options).
 </li>
 <li>
 Generate
 
 daily yard status
 
 ,
 
 weekly inventory aging
 
 ,
 
 customs pipeline
 
 , and
 
 dispatch &amp; damage reports
 
 .
 </li>
 <li>
 Maintain
 
 SOPs/Work Instructions
 
 and contribute to
 
 continuous improvement
 
 (5S, Kaizen, lean initiatives).
 </li>
 <li>
 Prepare for
 
 internal/external audits
 
 ; keep documentation
 
 audit‑ready
 
 .
 </li>
 <li>
 Monitor
 
 regulatory changes
 
 affecting tariffs, HS codes, standards; recommend action plans.&middot; Lead incident investigations; implement
 
 corrective &amp; preventive actions (CAPA)
 
 .
 </li>
 </ul>
 
 
 
 
 Requirements
 
 
 Bachelor&rsquo;s degree in Marketing, Business, or related field (Master&rsquo;s preferred).
 
 
 Preferable:
 
 
 Dealership Experience &ndash; Chinese vehicles (3 &ndash; 5 Years)
 
</div>

Fleet Executive

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Green Umbrella

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Fleet Executive