Qureos Mentor

Grovy Developers

Role Summary
We are seeking a motivated and detail-oriented Junior Administrative Executive with a foundation in both administration and basic finance. This role will support day-to-day office operations, ensure smooth administrative processes, and assist the finance team with routine accounting tasks.
The ideal candidate is organized, reliable, and eager to grow in both administrative and financial support functions.
Key Responsibilities
Administrative Support:
<ul>
<li>Handle general office administration (filing, scanning, correspondence, and record-keeping).</li>
<li>Assist in scheduling meetings, managing calendars, and coordinating travel arrangements.</li>
<li>Maintain office supplies inventory and place orders as needed.</li>
<li>Support HR with documentation, onboarding, and employee record management.</li>
<li>Ensure smooth day-to-day office operations and coordination with vendors/service providers.</li>
<li>Support customer service department in data entry</li>
</ul>
Finance Support:
<ul>
<li>Assist in preparing invoices, receipts, and payment vouchers.</li>
<li>Process basic bookkeeping entries under supervision (accounts payable/receivable).</li>
<li>Support monthly expense tracking and petty cash management.</li>
<li>Help in preparing financial documents and reports for management review.</li>
<li>Coordinate with finance team during audits and compliance checks.</li>
</ul>
Competencies
<ul>
<li>Integrity and confidentiality in handling sensitive information.</li>
<li>Time management and problem-solving abilities.</li>
<li>Team player with a proactive attitude.</li>
<li>Willingness to learn and grow in both admin and finance domains.</li>
</ul>

Junior Administrative Executive

Key Responsibilities:
Human Resources
Manage the full recruitment cycle including job postings, screening, and onboarding.
Maintain and update employee records in HRMS and physical files.
Prepare employment contracts, offer letters, and HR-related documentation.
Coordinate visa processing, renewals, and cancellations with PRO/government authorities.
Monitor attendance, leave management, and employee timekeeping systems.
Support in payroll preparation by collecting and verifying timesheets.
Ensure compliance with UAE labor laws and company policies.
Handle employee relations matters and support in performance management processes.
Organize training sessions, performance reviews, and staff engagement initiatives, onboarding, off boarding, exit interview.
Administration
Oversee office operations, supplies, maintenance, and facility management.
Manage company licenses, renewals, and legal documentation.
Liaise with external vendors and service providers.
Prepare reports, memos, and administrative correspondence.
Support company events, meetings, and travel arrangements.
Requirements:
Bachelor's degree in Human Resources, Business Administration, or related field.
 5-8 years of experience in HR/Admin, preferably in real estate or construction sectors in the UAE.
Strong knowledge of UAE labor laws and HR best practices.
Familiarity with HR software and MS Office (Excel, Word, Outlook).
Excellent communication and interpersonal skills.
Organized, proactive, and able to handle confidential information professionally.
Fluency in English is required

HR/Admin

Key Responsibilities:
Administrative Support:
<ul>
<li>Provide day-to-day clerical and administrative support to the management and sales teams.</li>
<li>Maintain and organize physical and digital filing systems for contracts, client documents, and internal records.</li>
<li>Answer and direct incoming calls, handle basic client queries, and welcome office visitors.</li>
<li>Manage meeting room schedules and support office coordination needs.</li>
<li>Monitor office supplies and coordinate procurement with vendors as needed.</li>
</ul>
CRM &amp; Data Entry:
<ul>
<li>Accurately input and update client data, leads, property listings, and sales activities in the CRM system.</li>
<li>Maintain the integrity of client and deal records through regular checks and updates.</li>
<li>Track and report CRM activity logs, follow-up reminders, and lead status reports to the sales manager.</li>
</ul>
Sales &amp; Offer Support:
<ul>
<li>Prepare and generate offer letters, reservation forms, and unit booking documents in coordination with the sales team.</li>
<li>Assist in drafting proposals, sales reports, and pricing sheets for internal and client use.</li>
<li>Support the creation of client presentation materials, brochures, and documentation packages.</li>
</ul>
Document Management &amp; Coordination:
<ul>
<li>Assist with the documentation process related to property sales, government approvals, and project documentation.</li>
<li>Coordinate with legal, finance, and project teams to gather or dispatch required paperwork.</li>
<li>Follow up on signed agreements, cheques, or required forms from brokers or clients.</li>
</ul>

Junior Administrative Assistant

Join Grovy Developers and explore 3   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Grovy Developers

ABOUT_COMPANY

Junior Administrative Executive

HR/Admin

Junior Administrative Assistant