Junior Administrative Assistant

Key Responsibilities:

• Provide day-to-day clerical and administrative support to the management and sales teams.
• Maintain and organize physical and digital filing systems for contracts, client documents, and internal records.
• Answer and direct incoming calls, handle basic client queries, and welcome office visitors.
• Manage meeting room schedules and support office coordination needs.
• Monitor office supplies and coordinate procurement with vendors as needed.

CRM & Data Entry:

• Accurately input and update client data, leads, property listings, and sales activities in the CRM system.
• Maintain the integrity of client and deal records through regular checks and updates.
• Track and report CRM activity logs, follow-up reminders, and lead status reports to the sales manager.

Sales & Offer Support:

• Prepare and generate offer letters, reservation forms, and unit booking documents in coordination with the sales team.
• Assist in drafting proposals, sales reports, and pricing sheets for internal and client use.
• Support the creation of client presentation materials, brochures, and documentation packages.

Document Management & Coordination:

• Assist with the documentation process related to property sales, government approvals, and project documentation.
• Coordinate with legal, finance, and project teams to gather or dispatch required paperwork.
• Follow up on signed agreements, cheques, or required forms from brokers or clients.