Qureos Mentor

Harmoni Solutions, Inc.

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 Harmoni is a fast-growing manufacturing technology company helping factories modernize with connected hardware, real-time data, and AI-driven insights. We&rsquo;re looking for a highly organized, detail-driven
 
 Office / Accounting Coordinator
 
 to keep our day-to-day operations running smoothly and support key financial workflows.
 
 
 
 
 
 This is a
 
 100% in-person
 
 role at our Akron facility. You&rsquo;ll be the backbone of daily activity&mdash;coordinating shipments, supporting light production scheduling, managing administrative workflows, and maintaining accurate accounting records&mdash;while ensuring strong segregation of duties is upheld.
 
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 
 
 
 
 Operations &amp; Logistics
 
 
 
 &bull;	Coordinate shipments to and from customers, including courier scheduling and shipping documentation.
 
 
 &bull;	Maintain accurate inventory records; monitor stock levels and reorder supplies based on min/max thresholds.
 
 
 &bull;	Track devices and hardware assets moving in and out of the facility.
 
 
 &bull;	Support day-to-day production scheduling, coordinate assembly staff, and monitor throughput.
 
 
 &bull;	Oversee our answering service and ensure inbound calls/messages are routed appropriately.
 
 
 &bull;	Maintain office supplies, shipping materials, and general administrative needs.
 
 
 
 
 
 
 Cash &amp; Receivables
 
 
 
 &bull;	Collect physical mail, record all incoming checks in a payments log, and complete timely deposits.
 
 
 &bull;	Monitor accounts receivable aging and coordinate follow-up on unpaid invoices with leadership.
 
 
 &bull;	Maintain accurate, up-to-date customer info in QuickBooks Online, including device subscription counts used for automated invoicing.
 
 
 Note: Payment application in QBO is handled by leadership or our fractional CFO to preserve segregation of duties.
 
 
 
 
 
 
 Payables &amp; Expenses
 
 
 
 &bull;	Enter vendor invoices into QuickBooks Online for review and approval by leadership.
 
 
 &bull;	Collect and code receipts for all company credit-card transactions before posting to QBO.
 
 
 &bull;	Track employee reimbursements and ensure proper documentation is collected.
 
 
 
 
 
 
 Payroll &amp; Timekeeping
 
 
 
 &bull;	Enter hourly employee timesheets into Rippling for payroll processing.
 
 
 
 
 
 
 Cross-Functional &amp; Administrative Support
 
 
 
 &bull;	Maintain well-organized filing systems for financial and operational records (both digital and physical).
 
 
 &bull;	Assist with vendor onboarding, communications with external accountants, and other ad-hoc administrative projects.
 
 
 
 
 
 
 
 What We Need In An Ideal Candidate
 
 
 
 
 &bull;	Detail-Oriented: You maintain precise records and notice small inconsistencies.
 
 
 &bull;	Punctual &amp; Reliable: You thrive in a consistent, in-office routine.
 
 
 &bull;	Firm and Accountable: You can confidently manage and coordinate assembly-line staff.
 
 
 &bull;	Professional &amp; Personable: You represent Harmoni well with customers, vendors, and visitors.
 
 
 &bull;	Organized &amp; Process-Driven: You create (and follow) clean, repeatable workflows.
 
 
 &bull;	Trustworthy: You handle sensitive financial and personnel information discreetly.
 
 
 &bull;	Adaptable Problem-Solver: You balance operational, accounting, and administrative tasks with ease.
 
 
 &bull;	Tech-Savvy: Comfortable with QuickBooks Online, Rippling, Brex, Microsoft/Google office tools, etc.
 
 
 
 
 
 
 
 Why Join Harmoni?
 
 
 
 
 You&rsquo;ll be joining a mission-driven startup scaling nationally in the advanced manufacturing space. This role offers stability, meaningful ownership of key workflows, and the chance to directly support a high-growth team building the future of smart factory operations.
 
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Office / Accounting Coordinator

Join Harmoni Solutions, Inc. and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Harmoni Solutions, Inc.

ABOUT_COMPANY

Office / Accounting Coordinator