Urwah Admin

Helitrope Ventures

We are seeking a high-caliber Finance Operations Executive to support a global family office managing multi-jurisdictional entities and a diverse investment portfolio across private markets, public markets, structured products, and foreign exchange (FX).This is a hands-on execution role, not a supervisory or advisory position.The successful candidate will function as a hybrid of:<ul><li>Finance Operations Specialist</li><li>Multi-Entity Accountant</li><li>Investment Operations Coordinator</li></ul>You will be responsible for the day-to-day financial operations of the office, ensuring accuracy, control, and clarity across transactions, entities, and investment structures.The role requires the ability to understand underlying financial transactions, not just process them &mdash; with strong attention to detail, ownership, and financial product awareness.KEY RESPONSIBILITIESPayments &amp; Cash Management<ul><li>Execute all payments across family office entities, SPVs, operating companies, and personal accounts</li><li>Maintain structured payment schedules, funding timelines, and liquidity visibility</li><li>Coordinate with banks on transfers, FX flows, confirmations, and issue resolution</li><li>Monitor cash positions across entities and currencies</li></ul>Accounting &amp; Multi-Entity Bookkeeping<ul><li>Maintain accurate books across multiple entities, jurisdictions, and currencies</li><li>Perform bank and custodian reconciliations</li><li>Manage expense classification, accruals, and journal entries</li><li>Ensure accounting reflects the true economic substance of transactions</li></ul>Financial Product-Aware Booking (Core Requirement)<ul><li>Apply correct classification, booking, and lifecycle tracking across financial instruments</li></ul>Investment Instruments<ul><li>Equity and preferred equity</li><li>Fund capital commitments and drawdowns</li><li>Convertible instruments (notes, SAFEs)</li><li>Proper classification of distributions vs return of capital vs income</li></ul>Structured Products Fixed Coupon Notes (FCNs), Step-down Notes, Bonus/Booster Notes<ul><li>Track coupon mechanics, barrier events, and redemption triggers</li><li>Monitor product lifecycle from issuance to maturity or early exit</li></ul>FX &amp; Derivatives<ul><li>FX spot, forwards, and options</li><li>Structured FX products (TARF, TARN)</li><li>Understand cashflows vs notional exposure</li><li>Track realized vs unrealized outcomes</li></ul>Ability to interpret term sheets and bank statements, accurately classify transactions, and flag inconsistencies or risksIndia Coordination &amp; Compliance Awareness<ul><li>Coordinate with India-based accountants, tax advisors, and service providers</li><li>Track compliance deadlines, filings, and documentation requirements</li><li>Maintain organized records for all India-related entities and investments</li></ul>Note: This is not an advisory role, but requires practical familiarity with India&rsquo;s regulatory and administrative environmentAccounts Payable &amp; Internal Controls<ul><li>Maintain invoice tracking and payment systems</li><li>Ensure all payments are properly approved and documented</li><li>Support implementation and enforcement of internal controls and approval workflows</li><li>Maintain audit-ready financial records</li></ul>Multi-Entity Operational Support<ul><li>Liaise with external accountants, auditors, and corporate service providers</li><li>Support audits and prepare required documentation across jurisdictions</li><li>Ensure consistency and coordination across all entities</li></ul>QUALIFICATIONSEducationDegree in:<ul><li>Finance</li><li>Accounting</li><li>Business</li><li>Economics</li></ul>Professional qualifications (preferred): <ul><li>CPA / ACCA / CA or equivalent</li></ul>ExperienceMinimum 5+ years in:<ul><li>Finance operations / accounting</li><li>Multi-entity or family office environment</li><li>Investment or financial services environments</li></ul>Proven experience managing;<ul><li>Multi-currency accounting</li><li>Cross-border financial operations</li></ul>Technical SkillsAdvanced proficiency in:<ul><li>Excel / Google Sheets (financial tracking &amp; reconciliation)</li><li>Accounting systems (e.g., QuickBooks, Xero, or equivalent)</li></ul>Experience with:<ul><li>Multi-entity reporting structures</li><li>Financial documentation and audit preparation</li></ul>Financial Product Knowledge (Essential)Working familiarity with:<ul><li>Structured notes (FCNs, step-down, bonus structures)</li><li>FX products (spot, forwards, options, TARF/TARN)</li></ul>Ability to:<ul><li>Track product lifecycle and cashflows</li><li>Apply appropriate accounting treatment</li></ul>India Experience (Essential)Experience coordinating with India-based:<ul><li>Accountants</li><li>Advisor</li><li>Investment structures</li></ul>Familiarity with:<ul><li>Filing processes</li><li>Documentation requirements</li><li>Regulatory environment</li></ul>Core Competencies<ul><li>High attention to detail and accuracy</li><li>Strong ownership and accountability</li><li>Structured and process-driven mindset</li><li>Ability to manage complexity across entities and jurisdictions</li><li>Strong financial reasoning and analytical thinking</li><li>Discretion and professionalism</li><li>Ability to operate independently in a lean environment</li></ul>What Differentiates This Role?<ul><li>You will execute, not just review</li><li>You will manage real financial flows across global entities</li><li>You will work directly with complex financial instruments</li><li>You will operate at a controller-level in a lean structure</li><li>Exposure to global investments and multi-jurisdictional operations</li></ul>Success Metrics<ul><li>Accuracy and reliability of financial records</li><li>Timeliness of payments and reconciliations</li><li>Correct classification of financial transactions</li><li>Efficiency of cash management and liquidity tracking</li><li>Audit readiness and documentation quality</li><li>Ability to independently manage multi-entity operations</li></ul>Job Type: Full-timePay: QAR3,500.00 - QAR5,000.00 per monthAbility to commute/relocate:<ul><li>Doha: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Do you have experience coordinating with India-based: Accountants, Advisor, and Investment structures? If yes, discuss briefly.</li><li>Are you familiar with: Filing processes, Documentation requirements, and Regulatory environment? If yes, discuss briefly.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Finance operations / accounting: 5 years (Required)</li><li>Multi-entity or family office environment: 5 years (Required)</li><li>Investment or financial services environments: 5 years (Required)</li><li>Multi-currency accounting: 3 years (Required)</li><li>Cross-border financial operations: 3 years (Required)</li><li>	Accounting systems (e.g., QuickBooks, Xero, or equivalent): 5 years (Preferred)</li><li>Structured notes (FCNs, step-down, bonus structures): 3 years (Preferred)</li></ul>License/Certification:<ul><li>CPA / ACCA / CA or equivalent (Preferred)</li></ul>Work Location: In person

Finance Operations Executive

We are seeking a Senior Procurement Executive with advanced expertise in global FF&amp;E and interior finishing sourcing to lead procurement strategies and execution for high-end interior fit-out projects across commercial, residential, and hospitality sectors.KEY RESPONSIBILITIESStrategic Global FF&amp;E &amp; Finishes Sourcing<ul><li>Lead end-to-end procurement of FF&amp;E and interior finishes including furniture, bespoke joinery, stone, timber, veneers, metals, glass, fabrics, wall finishes, flooring systems, and decorative lighting.</li><li>Source materials and FF&amp;E from global markets (Europe, Asia, Middle East, and specialist manufacturing hubs).</li><li>Evaluate suppliers based on material quality, manufacturing capability, lead times, certifications, and cost competitiveness.</li><li>Ensure sourced items meet design intent, durability, fire ratings, sustainability requirements, and local authority approvals.</li></ul>Materials Expertise &amp; Design Coordination<ul><li>Demonstrate strong technical understanding of interior materials, finishes, and FF&amp;E specifications.</li><li>Review drawings, specifications, BOQs, and material schedules to define accurate procurement strategies.</li><li>Work closely with designers and consultants to propose technically compliant, value-engineered alternatives without compromising aesthetics.</li><li>Review and approve samples, mock-ups, technical submittals, and material boards.</li></ul>Procurement Planning, Budgeting &amp; Commercial Control<ul><li>Develop project-specific procurement plans aligned with budgets, schedules, and delivery milestones.</li><li>Lead commercial negotiations with international suppliers, including pricing structures, payment terms, warranties, and delivery commitments.</li><li>Monitor procurement budgets, cash flow, and cost performance in coordination with finance and commercial teams.</li><li>Support cost control, value engineering, and margin protection initiatives.</li></ul>Vendor, Logistics &amp; Supply Chain Management<ul><li>Establish and manage long-term strategic relationships with international suppliers and manufacturers.</li><li>Oversee logistics coordination including shipping methods, lead times, customs documentation, and delivery sequencing.</li><li>Proactively identify and mitigate risks related to supply chain disruption, quality deviations, and delayed deliveries.</li><li>Maintain an approved global supplier database and procurement records.</li></ul>Reporting, Compliance &amp; Governance<ul><li>Prepare detailed procurement status reports for senior management and project teams.</li><li>Ensure compliance with internal procurement policies, contractual obligations, and ethical sourcing standards.</li><li>Maintain accurate documentation, approvals, and audit-ready procurement systems.</li></ul>Team Leadership &amp; Collaboration<ul><li>Provide leadership and guidance to procurement process to team members where applicable.</li><li>Foster strong collaboration between procurement, design, project, and finance teams.</li><li>Act as a trusted advisor on materials and sourcing decisions across multiple projects.</li></ul>QUALIFICATIONSThis role requires a materials-driven professional with deep understanding of interior finishes, furniture, and bespoke elements, capable of sourcing from international markets while ensuring alignment with design intent, technical performance, cost efficiency, and project timelines. The position is strategic in nature and will act as a key decision-maker and advisor to senior management, designers, and project teams.Education<ul><li>Diploma or Bachelor&rsquo;s Degree in: Furniture Design, Interior Design, Architecture, Joinery / Wood Technology or related technical discipline</li></ul>Experience (Mandatory)<ul><li>Minimum 10+ years total professional experience in joinery drafting and bespoke furniture detailing.</li><li>At least 5+ years of direct, hands-on experience working within:</li><li>--- A furniture design &amp; manufacturing firm OR</li><li>--- A joinery production facility / factory environment.</li><li>Proven experience preparing production-level drawings for high-end bespoke furniture and architectural joinery.</li></ul>Software &amp; Technical Skills<ul><li>Advanced proficiency in:</li><li>--- AutoCAD (mandatory)</li><li>Strong understanding of:</li><li>--- Joinery construction techniques</li><li>--- Wood, veneer, lacquer, metal, stone, glass integration</li><li>--- Hardware systems (hinges, runners, fixings, specialty fittings)</li><li>Ability to read and interpret architectural and interior drawings with precision.</li><li>Familiarity with CNC constraints and fabrication logic is a strong advantage.</li></ul>Skills &amp; Competencies<ul><li>Exceptional attention to detail.</li><li>Strong technical judgment and problem-solving ability.</li><li>Clear communicator with workshop teams and project stakeholders.</li><li>Highly organized and methodical.</li><li>Able to work independently with minimal supervision.</li><li>Comfortable working under tight production deadlines.</li></ul>Professional Attributes<ul><li>Practical, production-oriented mindset.</li><li>Deep respect for craftsmanship and execution quality.</li><li>Calm and solution-driven under pressure.</li><li>Committed to drawing accuracy and accountability.</li><li>Continuous improvement mindset.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per monthAbility to commute/relocate:<ul><li>UAE: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What countries have you experience international sourcing exposure? Please specify.</li><li>How many years of experience do you have in interior fit-out, hospitality, or high-end commercial projects. </li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Procurement: 10 years (Preferred)</li><li>Fit-Out Projects: 10 years (Preferred)</li><li>International Sourcing exposure: 8 years (Preferred)</li></ul>License/Certification:<ul><li>Driver's license (Required)</li></ul>Willingness to travel:<ul><li>75% (Preferred)</li></ul>Work Location: In person

Sr. Procurement (Interior Fit-Out and FF&E) Global

Join Helitrope Ventures and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

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Finance Operations Executive

Sr. Procurement (Interior Fit-Out and FF&E) Global