Qureos Mentor

Hudson County Prosecutor's Office

The Office of the Hudson County Prosecutor is seeking a full time Receptionist / Front Desk Assistant.DUTIES: Include, but are not limited to:<ul><li>Answering multi-line telephone system;</li><li>Providing basic information to callers and visitors;</li><li>Directing telephone calls to the appropriate staff members;</li><li>Taking of and relaying of messages;</li><li>Greeting visitors and staff;</li><li>Notifying appropriate staff of the arrival of visitors;</li><li>Ability to create and maintaining various logs such as a visitor log and issuance/retrieval of visitor passes;</li><li>Coordinating communications, including taking &amp; making calls, receiving, responding to and sending of emails;</li><li>Interfacing with the judiciary, the legal community, members of the public and staff members;</li><li>Monitoring front desk and stairwell entrance/exits;</li><li>Ensuring Front Desk is current with all directories &amp; schedules;</li><li>Receiving, opening, sorting, time-stamping and distributing of mail, deliveries and faxes;</li><li>Updating mailboxes as needed;</li><li>Overseeing and directing deliveries;</li><li>Preparation of internal and external documents as needed;</li><li>Compiling data and preparing reports as requested;</li><li>Ensuring front desk is stocked with necessary forms and supplies to perform daily front desk functions;</li><li>Ensuring the reception area is neat at all times;</li><li>Performs various clerical duties such as typing and filing; and</li><li>All other administrative tasks and projects as assigned.</li></ul>REQUIREMENTS: Include, but are not limited to:<ul><li>Minimum of 1 year of prior receptionist experience in an office setting;</li><li>Bi-lingual preferred but not required;</li><li>Exceptional interpersonal skills;</li><li>Friendly and professional demeanor;</li><li>Ability to perform the above duties with a high degree of professionalism and accuracy;</li><li>Ability to familiarize yourself with the members of the Office and their respective roles as well as the professional status of those who call the Office frequently;</li><li>Ability to ascertain the reason for the person's call or visit and to direct them to the appropriate staff member;</li><li>Ability to maintain highest level of confidentiality;</li><li>Strong Microsoft Office skills (especially Word, Outlook &amp; Excel) and the ability to become familiar with Office specific software programs and databases;</li><li>Strong multi-tasking abilities;</li><li>Ability to work independently and be self motivating;</li><li>Valid New Jersey State Driver&rsquo;s License;</li><li>NJ Residency required.</li></ul>*All applicants must undergo to a criminal background investigation and medical exam.Job Type: Full-timePay: $40,647.00 per yearBenefits:<ul><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

FRONT DESK RECEPTIONIST / ASSISTANT

DUTIES: May include, but are not limited to:<ul><li>Providing administrative assistance to members of the Office;</li><li>Creation and management of files and records;</li><li>Maintaining an organized filing system of paper and electronic documents;</li><li>Providing administrative support to the legal and investigative staff such as: formatting, making edits to, and printing documents, creating and maintaining reports and spreadsheets; creation of and mailing of documents; scanning, photocopying and related tasks;</li><li>Copying, uploading, and distribution of electronic data both within and outside of the agency;</li><li>Maintaining schedules and meeting deadlines;</li><li>Searching for and inputting data into various databases and software programs;</li><li>Reviewing and distributing of mail;</li><li>Coordinating communications, including taking &amp; making calls, responding to emails and interfacing with the judiciary, the legal community, law enforcement community, various agencies; members of the public and staff members;</li><li>Preparation of internal and external documents;</li><li>Compiling data and preparing reports as requested;</li><li>Maintaining calendars and tracking of deadlines;</li><li>Sustaining a level of professionalism while interacting with the judiciary, legal community, law enforcement community, members of the public and staff members; and</li><li>All other administrative tasks assigned.</li></ul>REQUIREMENTS: Include, but are not limited to:<ul><li>Bachelor's Degree preferred, but not required;</li><li>Minimum of 1 year of relevant experience;</li><li>Strong Microsoft Office skills (especially Word and Excel) and the ability to become familiar with our Office specific software programs and databases;</li><li>Strong organizational skills with impeccable multi-tasking abilities;</li><li>High level of self-motivation and ability to work independently;</li><li>Ability to manage work load and prioritization of tasks in a high-volume setting;</li><li>Exceptional interpersonal skills;</li><li>Friendly and professional demeanor; and</li><li>Valid New Jersey State Driver&rsquo;s License.</li></ul>*All applicants must undergo to a criminal background investigation and medical exam.Job Type: Full-timePay: $40,647.00 per yearBenefits:<ul><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

Clerical / Support Staff

Join Hudson County Prosecutor's Office and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Hudson County Prosecutor's Office

ABOUT_COMPANY

FRONT DESK RECEPTIONIST / ASSISTANT

Clerical / Support Staff