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International CATS Contests (Private) Limited

Job Description: Office CoordinatorCompany: ICATS CONTESTS Position: Office Coordinator Location: Lahore Job Type: Full-TimeAbout ICATS CONTESTSICATS CONTESTS is a leading organizer of innovative academic and talent competitions designed to inspire students and professionals to push the boundaries of their creativity and knowledge. We provide a platform for participants worldwide to showcase their skills, gain valuable experience, and connect with a global community of peers and mentors. Our mission is to foster a spirit of healthy competition and lifelong learning.Position OverviewWe are seeking a highly organized, proactive, and energetic Office Coordinator to be the operational backbone of our dynamic organization. This role is crucial for ensuring the smooth day-to-day functioning of our office and providing critical support for our contest cycles. The ideal candidate will be a master multitasker with excellent communication skills, a keen eye for detail, and a passion for supporting a team that makes a real impact.Key ResponsibilitiesOffice Administration &amp; Operations:<ul><li>Serve as the first point of contact for the office, managing phone calls, emails, and visitor inquiries in a professional and friendly manner.</li><li>Maintain office supplies inventory by checking stock, anticipating needs, and placing orders.</li><li>Ensure the office environment is tidy, organized, and fully operational.</li><li>Coordinate with building management and vendors for office maintenance and services.</li><li>Manage incoming and outgoing mail and packages.</li></ul>Contest Support &amp; Logistics:<ul><li>Provide administrative support to the contest management team during peak seasons.</li><li>Assist with the preparation and shipment of contest materials, certificates, and prizes to participants and schools.</li><li>Help maintain and update participant databases with a high degree of accuracy.</li><li>Process participant registrations and respond to general inquiries from participants, parents, and educators.</li><li>Coordinate the scheduling of meetings, judging panels, and other contest-related events.</li></ul>Communication &amp; Coordination:<ul><li>Draft, proofread, and send official communications, such as emails and newsletters.</li><li>Act as a liaison between different internal teams (e.g., Marketing, IT, Contest Design) to ensure information flows smoothly.</li><li>Prepare materials for internal and external meetings, including agendas and minutes.</li></ul>Financial &amp; Record Keeping:<ul><li>Assist with basic bookkeeping tasks, such as processing invoices, expense reports, and tracking budgets for office supplies.</li><li>Maintain organized digital and physical filing systems for all administrative and contest-related documents.</li></ul>Qualifications &amp; SkillsRequired:<ul><li>Proven experience as an Office Coordinator, Administrative Assistant, or similar role.</li><li>Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.</li><li>Strong verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.</li><li>High level of discretion and confidentiality.</li><li>A positive, &quot;can-do&quot; attitude and the ability to work both independently and as part of a team.</li></ul>Preferred:<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Communications, or a related field.</li><li>Familiarity with basic database management.</li><li>Basic understanding of social media platforms.</li></ul>What We Offer<ul><li>A competitive salary package.</li><li>A vibrant, supportive, and mission-driven work culture.</li><li>Opportunities for professional growth and development.</li></ul>How to ApplyInterested candidates should submit their resume and a cover letter detailing their interest and qualifications to catscontestspk@gmail.com with the subject line &quot;Office Coordinator Application&quot;.ICATS CONTESTS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.Job Type: Full-timePay: Rs30,000.00 - Rs75,000.00 per monthWork Location: In person

Office Coordinator

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International CATS Contests (Private) Limited

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Office Coordinator