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Maloy Mobile Storage, Inc.

About UsMaloy Mobile Storage has been a leading distributor of steel cargo containers in New Mexico and West Texas for more than 38 years. We specialize in the sale, rental, and custom modification of shipping containers and trailers for government, commercial, and private clients.From simple storage units to fully customized container buildings &mdash; our customers dream it, and we build it.Position OverviewWe are seeking a detail-oriented Accounts Payable Specialist to join our team. This role primarily supports Accounts Payable operations, while also assisting with customer billing, collections, and general accounting support.This is a hands-on accounting role, not an entry-level administrative position. The ideal candidate will have prior experience with vendor payments, invoicing, and financial recordkeeping and be comfortable working in a fast-paced office environment.This role is best suited for candidates with prior accounting, accounts payable, or bookkeeping experience.Key ResponsibilitiesAccounts Payable (Primary Responsibility)<ul><li>Receive and process purchase orders, receiving documents, and vendor invoices</li><li>Verify invoice accuracy and prepare vendor payments</li><li>Initiate and document check and electronic payments</li><li>Maintain organized vendor files and payment records</li><li>Enter manual checks into the accounting system</li><li>Assist with 1099 preparation for vendors</li></ul>Billing &amp; Accounts Receivable<ul><li>Prepare and issue customer invoices for container sales, rentals, and modifications</li><li>Process and record customer payments</li><li>Monitor outstanding AR balances and perform professional collections</li><li>Track and report collection efforts to management</li><li>Create invoices in government invoicing platforms</li></ul>Accounting &amp; Administrative Support<ul><li>Maintain accurate customer and vendor account records</li><li>Enter inventory details and descriptors into internal tracking systems</li><li>Verify and issue Non-Taxable Transaction Certificates (NTTCs)</li><li>Review government requests for quotes (RFQs) and route internally when appropriate</li><li>Provide HR administrative support including E-Verify entries and COBRA notifications</li><li>Assist with general office tasks including document organization and filing</li><li>Professionally assist customers and vendors by phone, email, or in person</li><li>Support other departments and management as needed</li></ul>Qualifications Required<ul><li>2+ years of Accounts Payable or billing/accounting experience</li><li>Experience with invoicing and vendor payments</li><li>Strong attention to detail and organizational skills</li><li>Proficiency with Microsoft Office (Excel, Word, Outlook)</li><li>Strong written and verbal communication skills</li><li>Ability to prioritize tasks and work both independently and within a team</li></ul>Preferred<ul><li>Experience with Sage 100 accounting software</li><li>Experience with government invoicing platforms</li><li>Experience in construction, manufacturing, logistics, or equipment industries</li></ul>Benefits<ul><li>Simple IRA with company matching</li><li>Health insurance</li><li>Dental insurance</li><li>Paid time off</li><li>Aflac supplemental insurance options</li></ul>How to ApplyPlease submit your resume through Indeed. Please don't apply if you have already applied for this position.When applying, please include a short note describing your Accounts Payable/Billing experience and the accounting software you have used.Questions may be directed to: lindsey@maloystorage.comMaloy Mobile Storage Inc. is an Equal Opportunity Employer and welcomes all qualified applicants.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Which accounting software did you use in previous roles?</li><li>Briefly describe your process for reviewing a vendor invoice before approving it for payment.</li></ul>Experience:<ul><li>accounts payable or billing: 2 years (Required)</li></ul>Work Location: In person

Senior Accounts Payable Specialist (Billing & AR Support)

Join Maloy Mobile Storage, Inc. and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Maloy Mobile Storage, Inc.

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Senior Accounts Payable Specialist (Billing & AR Support)