Senior Accounts Payable Specialist (Billing & AR Support)

About Us

Maloy Mobile Storage has been a leading distributor of steel cargo containers in New Mexico and West Texas for more than 38 years. We specialize in the sale, rental, and custom modification of shipping containers and trailers for government, commercial, and private clients.

From simple storage units to fully customized container buildings — our customers dream it, and we build it.

Position Overview

We are seeking a detail-oriented Accounts Payable Specialist to join our team. This role primarily supports Accounts Payable operations, while also assisting with customer billing, collections, and general accounting support.

This is a hands-on accounting role, not an entry-level administrative position. The ideal candidate will have prior experience with vendor payments, invoicing, and financial recordkeeping and be comfortable working in a fast-paced office environment.

This role is best suited for candidates with prior accounting, accounts payable, or bookkeeping experience.

Key Responsibilities

Accounts Payable (Primary Responsibility)

• Receive and process purchase orders, receiving documents, and vendor invoices
• Verify invoice accuracy and prepare vendor payments
• Initiate and document check and electronic payments
• Maintain organized vendor files and payment records
• Enter manual checks into the accounting system
• Assist with 1099 preparation for vendors

Billing & Accounts Receivable

• Prepare and issue customer invoices for container sales, rentals, and modifications
• Process and record customer payments
• Monitor outstanding AR balances and perform professional collections
• Track and report collection efforts to management
• Create invoices in government invoicing platforms

Accounting & Administrative Support

• Maintain accurate customer and vendor account records
• Enter inventory details and descriptors into internal tracking systems
• Verify and issue Non-Taxable Transaction Certificates (NTTCs)
• Review government requests for quotes (RFQs) and route internally when appropriate
• Provide HR administrative support including E-Verify entries and COBRA notifications
• Assist with general office tasks including document organization and filing
• Professionally assist customers and vendors by phone, email, or in person
• Support other departments and management as needed

Qualifications Required

• 2+ years of Accounts Payable or billing/accounting experience
• Experience with invoicing and vendor payments
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office (Excel, Word, Outlook)
• Strong written and verbal communication skills
• Ability to prioritize tasks and work both independently and within a team

Preferred

• Experience with Sage 100 accounting software
• Experience with government invoicing platforms
• Experience in construction, manufacturing, logistics, or equipment industries

Benefits

• Simple IRA with company matching
• Health insurance
• Dental insurance
• Paid time off
• Aflac supplemental insurance options

How to Apply

Please submit your resume through Indeed. Please don't apply if you have already applied for this position.

When applying, please include a short note describing your Accounts Payable/Billing experience and the accounting software you have used.

Questions may be directed to:
lindsey@maloystorage.com

Maloy Mobile Storage Inc. is an Equal Opportunity Employer and welcomes all qualified applicants.

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Application Question(s):

• Which accounting software did you use in previous roles?
• Briefly describe your process for reviewing a vendor invoice before approving it for payment.

Experience:

• accounts payable or billing: 2 years (Required)

Work Location: In person