Qureos Mentor

Martin Equipment of Illinois, Inc.

<div><h3 class="jobSectionHeader">Join the Martin Equipment Family in Cedar Rapids!</h3>
Are you ready to build a career with a company that values tradition, innovation, and its people? At Martin Equipment, we&rsquo;re more than just a John Deere Construction Dealership &mdash; we&rsquo;re a 4th-generation, family-owned business with nearly 100 years of history and a strong commitment to excellence.
We&rsquo;re currently looking for a full-time Administrative Assistant to join our team in Cedar Rapids, Iowa. And here&rsquo;s the exciting part: we just moved into a brand-new, purpose-built facility designed to support our growing team and provide a best-in-class work environment.
If you&rsquo;re passionate about people, take pride in your work, and want to be part of a team that treats you like family &mdash; we&rsquo;d love to hear from you!
SUMMARY: 
The Administrative Assistant serves as a central hub for administrative operations at the dealership location, ensuring seamless communication and workflow between local managers and corporate departments. This role supports all dealership departments while acting as a key liaison with corporate functions including Corporate Sales, Human Resources, Marketing, Accounting, and Information Technology (IT). The Administrative Assistant is entrusted with sensitive information, requiring discretion, professionalism, and a proactive approach to problem-solving.
Essential Functions:<ul><li>
Front Office Leadership:
<ul><li>Oversee all incoming communications (phone, email, visitors), ensuring inquiries are professionally managed and directed to appropriate personnel.</li><li>
Foster a welcoming and efficient front office environment for guests, vendors, and employees.</li></ul></li><li>
Manager &amp; Departmental Support:
<ul><li>Coordinate daily operations across sales, parts, service and corporate teams on behalf of the customer.
</li><li>Input, track, and monitor data required to gain loan approvals and processing for customers, working with sales team colleagues.</li><li>
Collaborate closely with location managers to coordinate office activities, meetings, and cross-departmental initiatives.</li><li>
Provide administrative support for sales, rentals, inventory, and service teams, ensuring timely processing and reporting. Proficiency in associated software is required.</li></ul></li><li>
Corporate Liaison:
<ul><li>Act as the primary point of contact between the dealership location and corporate departments (Corporate Sales, Accounting, Marketing, HR and IT).</li><li>
Facilitate the flow of information, documentation, and feedback between local and corporate teams.</li><li>
Support corporate-led initiatives, campaigns, and compliance requirements at the branch level.</li></ul></li><li>
Accounting &amp; Financial Coordination:
<ul><li>Oversee daily cash sales, petty cash, and monthly reconciliations for the branch.</li><li>
Ensure accurate coding and submission of invoices to Accounts Payable.</li><li>
Assist with expense reporting and financial documentation for both local and corporate needs.</li></ul></li><li>
Human Resources &amp; Onboarding:
<ul><li>Coordinate new employee onboarding in partnership with HR, ensuring a smooth transition and compliance with company policies.</li><li>
Communicate HR announcements and support employee engagement activities.</li></ul></li><li>
Marketing &amp; Sales Support:
<ul><li>Assist with local implementation of corporate marketing campaigns and sales promotions.</li><li>
Order and distribute sales literature and promotional materials as needed.</li></ul></li><li>
IT Coordination:
<ul><li>Serve as the local point of contact for IT-related needs, troubleshooting basic technology issues and escalating to corporate IT as necessary.</li><li>
Coordinate with IT for equipment setup, software updates, and technology training for staff.</li><li>
Ensure compliance with company IT policies and support cybersecurity initiatives at the branch level.</li></ul></li><li>
Office Operations &amp; Facilities:
<ul><li>Maintain office equipment and supplies, ensuring operational efficiency.</li><li>
Organize and support branch events, luncheons, and celebrations in alignment with corporate culture.</li></ul></li><li>
Reporting &amp; Documentation:
<ul><li>Run and distribute inventory, sales, and operational reports to support decision-making at both local and corporate levels.</li><li>
Ensure proper filing and documentation of all office records.</li></ul></li></ul>
Additional Responsibilities:<ul><li>
Coordinate mail and inter-branch communications.</li><li>
Support parts department with logistics as needed.</li><li>
Perform other duties as assigned by management or corporate leadership.</li></ul>
Qualifications:<ul><li>
High School Diploma or GED required; Associate&rsquo;s degree or business school preferred.</li><li>
2+ years of office administration or coordination experience, ideally in a multi-departmental or corporate setting.</li><li>
Proficiency in MS Office Suite (Word, Excel, Outlook).</li><li>
Strong organizational, communication, and interpersonal skills.</li><li>
Ability to manage multiple priorities and work independently.</li><li>
Professional appearance and demeanor.</li></ul>
<h3 class="jobSectionHeader">Ready to Apply?</h3>
If you're looking for a place where your skills are valued, your growth is supported, and your work makes a difference &mdash; Martin Equipment is the place for you. Apply today and become part of a team that&rsquo;s building something great, together.
Newly hired employees are eligible for benefits on the first of the month following 60 continuous days of employment.<ul><li>
100% company-paid health insurance premium for employee and family!</li><li>
$40,000 company-paid life insurance and AD&amp;D.</li><li>
Employee-paid dental, vision, disability, and voluntary life insurance, and flexible spending account option available.</li><li>
401k retirement plan (up to 4% company match), paid holidays and paid vacation.</li></ul>
EOE
Job Type: Full-time, Non-Union, Non-Exempt</div>

Administrative Assistant - Cedar Rapids, IA

Join Martin Equipment of Illinois, Inc. and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Martin Equipment of Illinois, Inc.

ABOUT_COMPANY

Administrative Assistant - Cedar Rapids, IA