Administrative Assistant - Cedar Rapids, IA

Join the Martin Equipment Family in Cedar Rapids!

Are you ready to build a career with a company that values tradition, innovation, and its people? At Martin Equipment, we’re more than just a John Deere Construction Dealership — we’re a 4th-generation, family-owned business with nearly 100 years of history and a strong commitment to excellence.

We’re currently looking for a full-time Administrative Assistant to join our team in Cedar Rapids, Iowa. And here’s the exciting part: we just moved into a brand-new, purpose-built facility designed to support our growing team and provide a best-in-class work environment.

If you’re passionate about people, take pride in your work, and want to be part of a team that treats you like family — we’d love to hear from you!

SUMMARY:
The Administrative Assistant serves as a central hub for administrative operations at the dealership location, ensuring seamless communication and workflow between local managers and corporate departments. This role supports all dealership departments while acting as a key liaison with corporate functions including Corporate Sales, Human Resources, Marketing, Accounting, and Information Technology (IT). The Administrative Assistant is entrusted with sensitive information, requiring discretion, professionalism, and a proactive approach to problem-solving.

Essential Functions:

• Front Office Leadership:
  • Oversee all incoming communications (phone, email, visitors), ensuring inquiries are professionally managed and directed to appropriate personnel.
  • Foster a welcoming and efficient front office environment for guests, vendors, and employees.
• Manager & Departmental Support:
  • Coordinate daily operations across sales, parts, service and corporate teams on behalf of the customer.
  • Input, track, and monitor data required to gain loan approvals and processing for customers, working with sales team colleagues.
  • Collaborate closely with location managers to coordinate office activities, meetings, and cross-departmental initiatives.
  • Provide administrative support for sales, rentals, inventory, and service teams, ensuring timely processing and reporting. Proficiency in associated software is required.
• Corporate Liaison:
  • Act as the primary point of contact between the dealership location and corporate departments (Corporate Sales, Accounting, Marketing, HR and IT).
  • Facilitate the flow of information, documentation, and feedback between local and corporate teams.
  • Support corporate-led initiatives, campaigns, and compliance requirements at the branch level.
• Accounting & Financial Coordination:
  • Oversee daily cash sales, petty cash, and monthly reconciliations for the branch.
  • Ensure accurate coding and submission of invoices to Accounts Payable.
  • Assist with expense reporting and financial documentation for both local and corporate needs.
• Human Resources & Onboarding:
  • Coordinate new employee onboarding in partnership with HR, ensuring a smooth transition and compliance with company policies.
  • Communicate HR announcements and support employee engagement activities.
• Marketing & Sales Support:
  • Assist with local implementation of corporate marketing campaigns and sales promotions.
  • Order and distribute sales literature and promotional materials as needed.
• IT Coordination:
  • Serve as the local point of contact for IT-related needs, troubleshooting basic technology issues and escalating to corporate IT as necessary.
  • Coordinate with IT for equipment setup, software updates, and technology training for staff.
  • Ensure compliance with company IT policies and support cybersecurity initiatives at the branch level.
• Office Operations & Facilities:
  • Maintain office equipment and supplies, ensuring operational efficiency.
  • Organize and support branch events, luncheons, and celebrations in alignment with corporate culture.
• Reporting & Documentation:
  • Run and distribute inventory, sales, and operational reports to support decision-making at both local and corporate levels.
  • Ensure proper filing and documentation of all office records.

Additional Responsibilities:

• Coordinate mail and inter-branch communications.
• Support parts department with logistics as needed.
• Perform other duties as assigned by management or corporate leadership.

Qualifications:

• High School Diploma or GED required; Associate’s degree or business school preferred.
• 2+ years of office administration or coordination experience, ideally in a multi-departmental or corporate setting.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities and work independently.
• Professional appearance and demeanor.

Ready to Apply?

If you're looking for a place where your skills are valued, your growth is supported, and your work makes a difference — Martin Equipment is the place for you. Apply today and become part of a team that’s building something great, together.

Newly hired employees are eligible for benefits on the first of the month following 60 continuous days of employment.

• 100% company-paid health insurance premium for employee and family!
• $40,000 company-paid life insurance and AD&D.
• Employee-paid dental, vision, disability, and voluntary life insurance, and flexible spending account option available.
• 401k retirement plan (up to 4% company match), paid holidays and paid vacation.

EOE

Job Type: Full-time, Non-Union, Non-Exempt