Abrar Admin

Mineral Area College

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<div><p><b>Position Summary</b><br>
Responsible for providing highly confidential administrative assistance to Human Resources, managing the day-to-day activities of the office, and coordinating projects and procedures with other offices, making routine work decisions independently, considerable public contact, and performing a variety of duties requiring perceptive judgment and discretion.<br>
<b>Key Performance Indicators</b></p><ul><li>
Enter payroll data timely and accurately for processing</li><li>
Maintain accurate records</li><li>
Process applicant data</li><li>
Assist applicants and employees with information requests</li></ul><b>
Essential Functions</b><ul><li>
Maintain files ensuring all employee records are complete and accurate including official transcripts, compliance paperwork (FERPA acknowledgments, safety and sexual harassment training certifications, annual performance evaluation forms, Section 125 forms, federal training documentation, etc.)</li><li>
Enter employee data for payroll processing.</li><li>
Assist with application materials, applicant tracking, and applicant communication.</li><li>
Assist with background checks, reference checks, and drug testing when required.</li><li>
Maintain compliance with E-verify.</li><li>
Prepare and receive employee paperwork, ensuring current forms (W4&rsquo;s, I-9&rsquo;s) are available.</li><li>
Update on-line Directory, Organizational Chart, and MyMAC committee lists with new employee information and changes. Assist with directory information for catalogs and other college publications.</li><li>
Create requisitions and purchase orders for HR accounts and Endowment Challenge accounts. Reconcile accounts and maintain accurate records.</li><li>
Process Professional Development forms:</li></ul><ul><li>
Send signed copies to Financial Aid, the employee requesting permission, to their Administrator and CMU as needed</li><li>
Maintain up to date records</li><li>
Develop spreadsheet after each semester of hours taken by each faculty, staff, administration, spouse and/or dependents</li><li>
Assist with Professional Development Training and HRD Activities, as requested:</li><li>
Schedule room reservations</li><li>
Set up refreshments</li><li>
Prepare purchase orders</li><li>
Prepare work orders</li><li>
Coordinate with session facilitators</li><li>
Create and record attendance</li></ul><ul><li>
Assist with special events as needed:</li></ul><ul><li>
Awards Dinner/Potluck Luncheon/Holiday Social</li><li>
Market events sending communication to employees, retirees, Board members, etc.</li><li>
Assist in decorating and event set up</li><li>
Prepare purchase orders</li><li>
Order awards</li><li>
Assist in event clean up</li></ul><ul><li>
Process payroll requests as needed for new hires, Dual Credit employees and special circumstances.</li><li>
Assist employees in obtaining business cards, nameplates and name tags. Process orders.</li><li>
Process correspondence for the Human Resources office, answer phones, schedule appointments, maintain records, record minutes for various meetings, post monthly board meeting minutes, collect information for reports, run errands, send faxes, type memos and letters, as needed.</li></ul><b>
Required Behaviors, Competencies, and Skills</b><br>
Ability to relate quickly and tactfully to a variety of people, including the general public and colleagues.<br>
Must be able to maintain a high degree of confidentiality.<br>
Interpersonal skills:<br>
Ability to coordinate multiple tasks and work under time pressures effectively to meet deadlines.<br>
Communicate clearly and effectively in English with a variety of people both inside and outside of the organization.<br>
Ability to identify and express problems and develop solutions from alternative methods and procedures.<br>
Ability to understand directions, ask questions for clarification, and demonstrate appropriate action.<br>
Technical skills:<br>
Excellent computer skills including proficiency with word processing, spreadsheet, and data base software.<br>
Ability to examine documents for accuracy and completeness.<br>
Rapid and accurate skills for inputting and accessing computerized information.<br>
Strong math skills including computing ratios, rates, and percentages.<br>
<b>Experience</b><br>
Education:<br>
Associate&rsquo;s degree in office skills, office management or closely related area.<br>
Work Experience:<br>
At least two years full-time directly related work experience.<br>
Industry Knowledge:<br>
Knowledge of payroll and human resources principals, practices, regulations and procedures.<br>
Knowledge and understanding of federal and state employment and labor laws, regulations, procedures and standards.<br>
<b>Work Environment and Physical Requirements</b><br>
Working in a professional office environment this position requires sitting, standing, stooping, kneeling, reaching, walking, pushing, pulling, light lifting, grasping, talking, seeing, hearing and repetitive motion.</div><p></p>
</div><div></div><div><div><p><i>Mineral Area College is an Equal Opportunity Employer and</i><i> </i><i>does not discriminate</i><i> on the basis of race, color, national origin, gender identity, disability, age, religion, creed, sexual orientation,</i><i> socioeconomic status,</i><i> genetic and family medical history as defined by GINA, or marital or parental status, in admission/access to, or treatment/employment in its programs and activities.</i></p></div></div></div>

Part-time Human Resources Administrative Assistant

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<div><p><b>Position Summary</b><br>
Perform a variety of complex office tasks to provide support to the Mineral Area Fine Arts Academy.<br>
<b>Key Performance Indicators</b></p><br>
<ul><li>
Maintain accurate files and records</li><li>
Provide MAFAA information and maintain accurate knowledge of programs</li><li>
Maintain timely, clear communication with all stakeholders</li><li>
Demonstrate efficiency and accuracy in managing multiple tasks</li></ul><b>
Essential Functions</b><br>
<ul><li>
Serve as office administrator: managing office expenses and income, including visa requests and purchases, and answering phone calls, checking voicemail, and forwarding messages to appropriate staff</li><li>
Maintain correspondence with parents, students, patrons, and community members</li><li>
Maintain enrollment records and import new students into the registration system</li><li>
Use designated software (Active Network and other systems) to manage enrollments, registrations, payroll, reporting, and customer data</li><li>
Facilitate communication amongst Fine Arts departments and across campus</li><li>
Maintain updated departmental records related to recruitment and other departmental initiatives</li><li>
Maintain updated calendar of Fine Arts events and share with relevant stakeholders</li><li>
Coordinate maintenance of music libraries and update records</li><li>
Coordinate departmental equipment/supply inventory and maintain updated records</li><li>
Assist in management and organization of departmental and shared storage spaces.</li><li>
Facilitate communication with on and off-campus departmental stakeholders. Communication includes but is not limited to recruitment endeavors, sponsorships, departmental promotion, etc.</li><li>
Coordinate departmental event planning. Tasks include but are not limited to reserving on or off-campus spaces, securing necessary event support resources, producing programs, promoting event, etc.</li><li>
Facilitate departmental event admissions. Tasks include but are not limited to ticket sales (pre-sale and gate sales), tracking and depositing income, etc.</li><li>
Coordinate scholarships processes. Tasks include but are not limited to maintaining updated applications, organizing applications, preparing internal and external correspondence, etc.</li><li>
Manage work study student employees, as needed and available</li><li>
Set up and administer registration for MAC Jazz Festival and MAFAA Summer Camps</li><li>
Assist with planning and execution of recitals, special events, summer camps, and festivals</li><li>
Maintain accurate class and lesson records and rosters including providing the necessary connection between students, potential students and our instructors/programs</li><li>
Perform other clerical and related duties as assigned</li></ul><b>
Required Behaviors, Competencies, and Skills</b><br>
Ability to relate quickly and tactfully to a variety of people, including the general public and colleagues.<br>
Ability to devise or modify methods or processes to solve problems.<br>
Interpersonal skills:<br>
Effective organizational skills<br>
Ability to coordinate multiple tasks and work under time pressures effectively to meet deadlines.<br>
Communicate clearly and effectively with a variety of people both inside and outside of the organization.<br>
Ability to identify and express problems and develop solutions from alternative methods and procedures.<br>
Ability to understand directions, ask questions for clarification, and demonstrate appropriate action.<br>
Ability to handle confidential material judiciously.<br>
Technical skills:<br>
Excellent computer skills including proficiency with Microsoft Office, Access, PageMaker, Adobe Acrobat Pro, and spreadsheet software.<br>
Proficient writing skills to create letters, summaries, and professional reports. Ability to examine documents for accuracy and completeness.<br>
<b>Experience</b><br>
Education:<br>
Associate&rsquo;s degree or two years directly related full-time work experience.<br>
Work Experience:<br>
 At least one year full-time highly skilled, directly related work experience in addition to above criteria.<br>
Industry Knowledge:<br>
Experience in general office work and familiarity with the local arts community.<br>
<b>Work Environment and Physical Requirements</b><br>
Working in a professional office environment this position requires sitting, standing, stooping, kneeling, reaching, walking, pushing, pulling, light lifting, grasping, talking, seeing, hearing and repetitive motion.<br>
Position will include evening and/or weekend work.</div><p></p>
</div><div></div><div><div><p><i>Mineral Area College is an Equal Opportunity Employer and</i><i> </i><i>does not discriminate</i><i> on the basis of race, color, national origin, gender identity, disability, age, religion, creed, sexual orientation,</i><i> socioeconomic status,</i><i> genetic and family medical history as defined by GINA, or marital or parental status, in admission/access to, or treatment/employment in its programs and activities.</i></p></div></div></div>

Part-Time MAFAA Administrative Assistant

Join Mineral Area College and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Mineral Area College

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Part-time Human Resources Administrative Assistant

Part-Time MAFAA Administrative Assistant