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NATIONAL INSTITUTE OF OCEANOGRAPHY

Job Overview We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to serve as the primary support to our Chief Executive Officer (CEO). This individual will manage the CEO's day-to-day operations, serve as a gatekeeper and key point of contact, and help ensure the CEO's time is focused on the highest-priority strategic activities. A secondary portion of the role may involve light support to other members of the executive team as needed.This position is ideal for someone who thrives in a fast-paced environment, exercises strong judgment and discretion, and is comfortable working with AI tools and digital platforms to enhance efficiency.DutiesCEO Operations &amp; Calendar Management<ul><li>Manage and protect the CEO's calendar, proactively coordinating a dynamic and frequently changing schedule across multiple time zones.</li><li>Serve as the primary gatekeeper, managing the flow of information, requests, and access to the CEO to ensure time is spent on the highest-value activities.</li><li>Arrange and manage complex domestic and international travel itineraries.</li></ul>Strategic Meeting &amp; Board Support<ul><li>Coordinate logistics and materials for board meetings, committee sessions, and annual shareholder meetings, including preparation and distribution of board packages.</li><li>Attend key meetings as needed to capture action items and drive follow-up across departments.</li><li>Prepare briefing materials, agendas, status updates, and follow-up documentation for internal and external engagements.</li></ul>Stakeholder &amp; Communications Support<ul><li>Act as a liaison between the CEO's office and internal teams, board members, investors, government officials, and strategic partners.</li><li>Draft, edit, and proofread correspondence, remarks, talking points, and presentation materials on behalf of the CEO.</li><li>Coordinate logistics for investor relations events, conferences, and communication initiatives.</li><li>Monitor the CEO's inbox and help prioritize and manage responses.</li></ul>Confidential &amp; Cross-Functional Coordination<ul><li>Handle sensitive matters&mdash;including financing, partnerships, and strategic initiatives&mdash;with the highest level of discretion.</li><li>Work across departments to ensure CEO priorities and action items are being tracked and executed.</li><li>Leverage AI tools (e.g., ChatGPT, scheduling automation, project dashboards) to increase executive productivity and streamline workflows.</li><li>Organize digital and physical filing systems; assist with document preparation and records management.</li><li>Provide light administrative support to other members of the executive team as capacity allows.</li></ul>Qualifications<ul><li>Minimum 5 years of experience supporting C-level executives, with direct CEO support strongly preferred.</li><li>Demonstrated experience managing board-level communications, materials, and meeting logistics.</li><li>Highly proficient with Microsoft Office Suite and collaboration tools such as Zoom, Slack, Asana/Trello, and DocuSign.</li><li>Experience using or willingness to learn AI tools to improve workflow and communication.</li><li>Strong written and verbal communication skills with the ability to draft polished correspondence and materials.</li><li>Proven ability to handle confidential and material nonpublic information with the utmost discretion.</li><li>Ability to represent the CEO's office professionally with internal and external stakeholders at all levels.</li><li>Exceptional attention to detail, follow-through, and organizational skills.</li><li>Highly flexible, proactive, and comfortable navigating ambiguity in a fast-changing environment.</li></ul>Preferred<ul><li>Prior experience supporting a CEO or board chair.</li><li>Experience at a publicly traded company, particularly around SEC reporting cycles and investor relations cadence.</li><li>Familiarity with executive support in engineering, infrastructure, or large capital project environments.</li></ul>Why Join NioCorp?<ul><li>Be part of a company shaping North America&rsquo;s critical materials future</li><li>Work with a collaborative, agile team and seasoned leadership</li><li>Get in on the ground floor of a growth-stage, publicly listed company</li><li>Competitive salary and benefits</li><li>Opportunity for professional growth as we scale</li></ul>NioCorp Developments Ltd. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.Pay: $80,000.00 - $110,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have experience providing executive assistant support directly to a CEO?</li></ul>Ability to Commute:<ul><li>Centennial, CO 80112 (Required)</li></ul>Work Location: Hybrid remote in Centennial, CO 80112

Executive Assistant/Office Manager

Join NATIONAL INSTITUTE OF OCEANOGRAPHY and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

NATIONAL INSTITUTE OF OCEANOGRAPHY

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Executive Assistant/Office Manager